Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member
Whenever you compose an email in Outlook and let it sit idle for a few minutes, Outlook saves the message as a draft. It ends up in the Draft folder. This is great in the event that your computer crashes or if you're not ready to finish the message. But there are two other tricks just waiting to be discovered that I am going to discuss here. First off, you can force Outlook to save the message as a draft at any time by clicking on the Save button or pressing Ctrl+S. With a message saved I can close the window by clicking X or pressing Escape and if I look at my Drafts folder, I will see it there.
The first unusual way to use the Drafts folder is when you need to send a similar message more than once to a number of recipients. Outlook and Word can be used to use a mail merge, but here we are going to do something real simple. After creating my message and saving it to Drafts, I am going to select it, hit Copy or Ctrl+C, and then since I want to send this to six people, I will hit Paste. That's Ctrl+V five more times. Now I have six identical messages in my Drafts folder.
Now with my six identical drafts, I will open up one of them, address it, customize it, and hit Send. I will repeat the process for each message until I'm finished with the last one and hit Send. The second unusual way to use Drafts is more of a job safety mechanism. We all know that email isn't the best place to vent your anger and with the Drafts folder we can let it hold that anger in for just a little while longer.
If you even remotely suspect that your email is a little more emotional than it should be, you might consider just hitting Save instead a Send. Later on maybe after you've cooled off, you can go back to that email, edit it, and then send it off. To conclude our chapter on composing emails, I will cover a trick to hold messages in your Outbox. Let's check it out!
Get unlimited access to all courses for just $25/month.Become a member
82 Video lessons · 81360 Viewers
80 Video lessons · 133259 Viewers
52 Video lessons · 66627 Viewers
59 Video lessons · 52442 Viewers
Access exercise files from a button right under the course name.
Search within course videos and transcripts, and jump right to the results.
Remove icons showing you already watched videos if you want to start over.
Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.
Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.
Your file was successfully uploaded.