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Discover how to integrate and enhance video and audio to create a more engaging PowerPoint presentation. In this course, author Alicia Katz Pollock emphasizes the technical details necessary to make a multimedia presentation work: from working with appropriate file formats, to applying video styles, to reducing the file size of multimedia presentations for sharing.
There may be times when your video clip is longer than you want it to be. Maybe you only want to use a segment in the middle. You don't have to open up the clip in a separate video editing program. You can make the trim right inside PowerPoint 2010. It's a good idea to keep your multimedia focused on material that supports the specific point you're making and trim out extraneous material from the beginning or end. I'm working on Slide 4 in our presentation. You can use any video clip you've embedded in your slideshow. Do note that this technique works on embedded and linked media, but only videos that you've actually embedded will receive the benefits of the optimization utility and the compressed media tools that we'll explore later in this course.
Click on your media clip. When you're clicked on it, two new Video Tools Ribbons will appear in the upper-right hand corner of your screen: Format and Playback. Click on the Playback tab. On the left side, there's a button that has a movie wheel and the words, Trim Video. Click on it and a Trim Video dialog box opens. At the top, you can see your clip name on the left and the duration on the right. Now, 35 seconds is too long for most PowerPoint presentations.
At the bottom, you'll see the timeline. The green handle on the left is the beginning of a clip and the red handle on the right is the ending of the clip. You can also see sound waves in the middle. These can help you find the perfect place to start or stop in coordination with your video. Below the Timeline are specific start times and end times. These will change as we move the handles and you can type in the boxes or use the up and down arrows to specify the exact moment yourself.
If I click on the Timeline, a blue playhead appears. In the middle, I have a Play arrow and buttons on either side that will allow me to advance and rewind one frame at a time. By using these buttons, I can click approximately where I want to start and end and then fine-tune that moment. My clip starts with the videographer saying "we're rolling." (Male speaker: And we're rolling.) So, right after it, I pause. Now this pause at 03.248. I can move my green handle to meet that point and when I play it, I can refine my moment.
(Female speaker: Hansel & Petal...) It looks I can go even further. I'm going to move this up to 03.608. That would be my start time. I also want to keep my testimonial short and sweet. So I'll end it after she talks about pricing. (Female speaker: They never fail to send me out of here with an amazing bouquet and an amazing product and you just can't beat the price.) Now you can see that I ended a touch late right there. So I'm going to adjust my end time to 26.691. When I hit Tab, it jumps to that moment.
When I'm done, I'll click the OK button. I'll click my Play button to preview it. (Female speaker: Hansel & Petal has for years been providing the most amazing beautiful floral arrangements I could even imagine.) (Female speaker: And you just can't beat the price.) So now we have a shortened clip. Now, if you find that your start or finish is a bit abrupt, consider also using the Fade In and Fade Out techniques covered in a later lesson. If you need to make any adjustments, you can go back into Trim Video and make your changes.
I'll cancel this window. Now that I've trimmed the length of my clip, you can save some file size by using the Compress Media feature. Compress Media will delete the unused portion of your video. Once you've compressed your media clip, that trimmed material will be gone and if you change your mind about trimming points though, you'll need to start over again with a fresh import. We'll explore Compress Media in detail later in this course. Now, there is another way that you can start your video playback from a point other than the beginning beyond using the Trim tools.
Go to the Animations tab and open up the Animation Pane so that you can see your video on the right-hand side. Now, notice right now, this is in on-click-Pause mode. Change this in an Animation Gallery to Play. Then go to the drop-down button to the right of your video clip and choose Effect Options. Now, here's an option for Start playing. From beginning is its natural place and we've set the trim so that the trim point is the new beginning.
You also would have the ability to start it from last position. What that means is that if you return to a video that you had already started playing but stopped, it would pick up where it left off. You also have this option here, From time. We started our trim at 03.608, so this is another method that I could use to do essentially the same thing. However, I wouldn't be able to change the end the way that I can with the Trim tools. I'll go ahead and click OK. I'll click on my video again and go back to my Playback tab and shut my Animation Pane.
Now, here are a few troubleshooting tidbits for you. The first is that some video formats like Flash don't allow you to trim in PowerPoint. If your Trim Video button is grayed out, you'll need to perform the trim in the third-party application. If you inserted your video when you were using PowerPoint 2007 and then haven't used the Conversion utility that we'll talk about later in this course, this button may also be grayed out. And in some circumstances, you may trim several seconds from the beginning of your video and your file size goes up. One theory is that PowerPoint keeps the start code for your video even if you don't use it, to ensure that the video will play properly under any circumstances.
In other words, PowerPoint has to store additional instructions to play a video clip that doesn't include its original starting point. The ability to quickly and easily trim the beginning and end points of your video clip right inside PowerPoint will save you hours of time now that you don't have to open up video editing software for quick edits.
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