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Discover how to integrate and enhance video and audio to create a more engaging PowerPoint presentation. In this course, author Alicia Katz Pollock emphasizes the technical details necessary to make a multimedia presentation work: from working with appropriate file formats, to applying video styles, to reducing the file size of multimedia presentations for sharing.
In the previous chapter I showed you how to add bookmarks to a sound clip so that you can fast forward the key moments in the audio. One of my favorite PowerPoint tricks is using those same bookmarks to trigger animations on your slide. For example, you can use this technique to make text or an image appear at the key moment during a sound bite. During our audio clip I really like to have text titles fade in and out during key moments. As the clip ends I want my company's logo to fade up into the center. To do that, first you need to insert bookmarks at each transition spot.
I need one at each point where I want the text to appear and if I want the text to disappear then I need a second bookmark at the moment I want it to go. This presentation already has the bookmarks placed for you. If I hold my cursor over each bookmark in the control bar below the speaker icon, it's labeled in the order that I added them to the audio clip. If you don't add them in sequence, they won't be labeled 1, 2, 3, but that's not a problem. It's just something to be conscious of. Now I need to insert the text boxes I want to fade in as the video starts. I already have text on this slide, but both bullet points are in one text box.
This effect will be easier to create if I separate my two bullets in into two separate text boxes. I'll start by resizing my main content placeholder so that it no longer takes up the whole slide. I'll click on the handle in the lower right corner and drag it up and to the left. My final position doesn't matter at this point, because I'm going to resize the text and align the box later. I just want to get out that out of the way. Now go up to the Insert Ribbon and click on Text Box in the middle. Draw the box where you want it to go. I'll draw my box to the right of my existing content placeholder, clicking next to it, and dragging down into the right.
When I'll let go a dotted box will appear. Highlight the second the bullet point and cut it. Then click on the text box and paste it. It will lose its formatting, but we'll take care of that in just a moment. We can select the both text boxes so that we can format them at the same time. These box is already selected. You can see the handles around it. But if I hold on my Shift key and then click on the other text, both text boxes are selected. On the Home ribbon, click in the Font box and type in News and it jumps to News Gothic MT.
Then click in the box where it says 18+ and change that to 40. Next this text has bullets, this one doesn't, and I would rather that they both don't. If I click on the bullets button right in the middle of the Ribbon, first they both get bullets and then when I click it on again, the bullets go away. Now we need to resize both of the text boxes so all the words are on one line. I'll click on the right-hand edge to make them longer and because they are both selected, they both resize at the same. But I'll also need to shrink the boxes up so I'm going to click off of the boxes, click back on the Describe services, and make that shrink to fit.
Then I'll do the same for Include interviews. I'll shrink that box to fit. Now let's add our logo. I'll go to the Insert Ribbon and click on this second button for Picture. I'll navigate to the file that I want. I'll choose Hansel and Petal's card. When it arrives on the slide it's way too big, but I'll grab one of the corners and shrink it up and then move it back into the center of the slide. The next step is to reposition all three objects.
I'm going to want all of them to fade in and out from the center of the slide. I'll hold my Shift key down and click on all three of them. Go to the Picture Tools Format Ribbon, if you're not already on it. Towards the right-hand side there's a button for Align and I'll chose Align Center. Then chose Align again and select Align Middle. All three boxes should be right on top of each other. Now switch to the Animations Ribbon and choose the entrance animation you want. To keep my presentation classy, I'm going to use the standard Fade.
I'm going to increase the duration using this feature on the right-hand side up to 2 seconds. I also want each text box to fade out before the next animation. So click on this button with the blue star, Add Animation, and down at the bottom I have Exit Effects and I'll choose the second one, Fade. This time I'll increase the Duration to 1.5. Now we're ready to use our audio clips bookmarks to activate the animation effects. I want the first animation to fade in simultaneously with my sound.
I'll open up the Animation Pane with this button right here. On the Animation Pane, I can see the green entrance and the red exit animations. I can see Describe services, but notice that the Include interviews doesn't saying Include interviews. It says TextBox 4. That's because we inserted it manually. Our logo is Picture 5. Click on Describe services entrance with the green star, then go up to the Triggers button. A dropdown appears with the choices of On Click or On Bookmark.
Hold your cursor over On Bookmark and a list of all your bookmarks will appear. The bookmarks are listed consecutively in the order they were added to the sound clip. So the first one is the first bookmark and the second one is the second bookmark and so forth. The reason why I say it that way is that the numbers themselves may not be consecutive. The numbers assigned to each one refer to the order you added them to the clip. So click on the first bookmark no matter what number it has assigned to it. If your text is going to remain on your slide the entire time, you are actually already done.
But we're going to do things the hard way with two text boxes and a logo. So we need this text box to fade out. Click on Describe services exit animation and then go back up to the Triggers button On Bookmark and choose the second bookmark. Now do the same steps for Include interviews. I'll click on TextBox 4's animation with the green star, go up to the Trigger, On Bookmark, and the third bookmark. In this case, it's Bookmark 2.
Then do the same for the exit animation on that TextBox, Trigger, On Bookmark, and this is the fourth action. Last we want our logo to fade in at the end. So I'll click on Picture 5's entrance, choose Trigger, On Bookmark, and select the last of the bookmarks. Now here I do have an exit animation for my logo, but I want it to stay on screen. So I'll simply click on it and press Delete on my keyboard. Now click on your speaker icon and then go up to the Audio Tools Playback Ribbon.
I want you to notice that I have the set to Hide During the Show and for it to start automatically. That way we won't see the icon or have to click on it. Let's start our slideshow. (Female speaker: In addition to flowers and plants and being a full- service florist, we also have a variety of gifts, antiques, cards, candles,) (items I think would be really hard to find anywhere else.) (Female speaker 2: Hansel and Petal for years has been providing me the most amazing floral arrangements. They never fail to greet me with a smile.) (As far as customer service and cost and product, you just can't beat Hansel and Petal. I love this place. I absolutely love it.) That looked spectacular.
PowerPoint 2010's ability to assign animations to bookmarks opens about whole new level of multimedia. The fact that you can animate text titles and images to coordinate your audio clips makes it look like you made a movie with almost no investment of time or money.
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