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In Outlook 2010 Power Shortcuts, author David Diskin shares an assortment of time-saving tips and tricks to maximize efficiency and productivity in Outlook 2010. The course covers tips for organizing and sending email, working with tasks, scheduling appointments, and maintaining contact lists. Also included are tutorials on email etiquette, Outlook customization, and much more. A quick reference guide to shortcut keys accompanies the course.
Some Outlook users might have their To-Do bar and Daily Task List turned off. If you're in that situation, I'll show you how to turn them back on. You might also be interested in the full-screen Tasks view. This gives you a variety of ways to review your tasks, including completed tasks, and ones that you've delegated to others. Number one, the To-Do bar. The To-Do bar appears alongside your e-mail and can be displayed by clicking on the View tab on our Ribbon, pulling down the To-Do bar menu, and choosing Normal.
The To-Do bar is broken down into two sections: the Calendar and Appointments area and your Upcoming Tasks. You can customize this a little bit by right-clicking in the To-Do bar area. You can turn the Date Navigator on and off, the appointments on and off, and the tasks list on and off. If you click Options, you will be able to specify how many months to show in the Date Navigator, which appointments to show, and whether or not to see the task list. Number two, the Daily Task List.
Your Daily Task List appears underneath your Calendar when viewing in any mode except for Monthly. To turn on the Daily Task List while viewing your calendar, switch to the View tab on the Ribbon, pull down the Daily Task List menu and choose Normal. If you right-click on the heading of the Daily Task List, you can specify whether or not to show your tasks by their start date or due date, and whether or not you would like completed tasks to appear in the list.
Number three, the Tasks folder. Just as your e-mail, calendar, and contacts each have their own dedicated displays in Outlook, so do tasks. From the Navigation menu, I can jump straight to Tasks or press Ctrl+4. All of my tasks are displayed here, along with options to change the view, which I'll cover later in this chapter. So now that you've got your feet wet with tasks, let's move on and learn how to change a task's due date. Sure, it sounds simple, but there are three ways to do it that you're not going to want to miss.
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