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In Outlook 2010 Power Shortcuts, author David Diskin shares an assortment of time-saving tips and tricks to maximize efficiency and productivity in Outlook 2010. The course covers tips for organizing and sending email, working with tasks, scheduling appointments, and maintaining contact lists. Also included are tutorials on email etiquette, Outlook customization, and much more. A quick reference guide to shortcut keys accompanies the course.
Every now and then we really need to get someone's attention. Maybe we're announcing the company picnic, conducting an important poll, or just need to break up the routine a little bit. Here is three ways to make your e-mails really stand out. The first is to use the built-in styles, style sets, colors, and themes. Because the e-mail editor in Outlook is based off the Word engine, its built-in styles and style sets are available. This means I can draft an elegant letter or a memo with a variety of headers and other elements, and make use to those built-in designs.
The Themes gallery, Colors menu, Font menu, and other settings here allows for further customization. The second option is the page color. If we're going for even more attention, you might get it by changing the page color of your e-mail. From the Options tab, I can pull down Page Color and choose any of these colors for the background of my e-mail. Just be sure not to choose something that makes your text too hard to read, and consider that not all e-mail clients will handle this feature.
The third option is Stationery. You want maximum attention? Then you can try Stationery. From the Inbox, we'll pull down the New Items menu on the left-hand side of the Ribbon and then choose E-mail Message Using. Stationery that I've used in the past appears here. Let's go to More Stationery to see what we have available. I can scroll through the list and see a variety of stationery available to use in the e-mail that I'm about to create. You can see that each one has their own background color, font settings--even though the way the bullets look are different.
Choose the one you want that matches the theme of the message you're sending out. Note that you can activate or turn off a variety of options on the left-hand side. As you compose your e-mail, remember that your styles are available to you as well for headings 1, 2, and 3, and they should match the stationery that you've chosen. With all three of these methods covered, the best advice is to not overdo it. If every e-mail you send is overflowing with style, then nothing you send will ever stand out.
And now we move away from formatting and on to attachments. Did you know there is multiple ways to attach a file to an e-mail? Let's learn them.
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