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In Outlook 2010 Power Shortcuts, author David Diskin shares an assortment of time-saving tips and tricks to maximize efficiency and productivity in Outlook 2010. The course covers tips for organizing and sending email, working with tasks, scheduling appointments, and maintaining contact lists. Also included are tutorials on email etiquette, Outlook customization, and much more. A quick reference guide to shortcut keys accompanies the course.
Everyone likes things their own way, and Outlook is happy to provide plenty of options to make that happen. Here I'll show you a variety of useful tricks to customizing an Outlook folder. I'm going to use the Inbox, but you can make these changes to just about any folder you want. Outlook keeps track of each folders' settings individually. Sorting, let's start with something simple. You can change the sort order, or arrangement of the items in the folder, by interacting with the column headers. If the folder listing is narrow, you can pull down the Arrange By menu and choose the field you wish to sort by.
If the folder listing is wide--usually because you've turned off the Preview pane--you can click on the column headers to sort by that column. Click on the same column again for a reverse sort. And here's a handy tip: once you've sorted by From or Subject, you can type a letter and jump to the first occurrence of that letter in the column you're sorting by.
For example, sort by From and then hit F to jump straight to e-mails from Frank Sellers. Number two is grouping. Messages are automatically grouped by whatever you got them sorted by, such as sender, date, or attachments. This feature is turned on by default, but we can turn it off at anytime. To disable this feature, pull down any of the menus, choose Arrange By, and then disable Show in Groups.
If you don't see Arrange By, try right-clicking on the column headers, and you'll see it in the menu that appears. Finally, changing the font. On larger monitors, squinting to read your Inbox can get frustrating really quick. We can increase the font size with this simple tip: right-click on the column headers, choose View Settings, then Other Settings, and here you can specify the font size for your column and row fonts.
We'll increase the column size to 10-- that's the column headers-- and the row size also to 10. Now our Inbox contents are just a little bit larger. A new feature introduced in Outlook 2010 also affects the way we can see our Inbox. It includes a feature called Conversation view, and I'll discuss that in our next video.
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