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Outlook 2007 Power Shortcuts
Illustration by Neil Webb

Three ways to change how your Inbox displays


From:

Outlook 2007 Power Shortcuts

with David Diskin

Video: Three ways to change how your Inbox displays

Everyone likes things their own way and Outlook is happy to provide plenty of options to make that happen. Here I'll show you three useful tricks for customizing an Outlook folder. I'm going to use the Inbox, but you can make these changes to just about any folder you want. Outlook keeps track of each folder settings individually. Let's start with something simple, sorting. You can change the sort order or arrangement of the items in a folder by interacting with the column headers. If the folder listing is narrow, you can pull down the Arranged By menu and choose to sort the listing by any of the items shown.
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  1. 1m 9s
    1. Welcome
      1m 9s
  2. 18m 5s
    1. Finding a contact in seconds
      50s
    2. Viewing Outlook in multiple windows
      56s
    3. Sending a text (SMS) message from Outlook
      1m 6s
    4. Viewing the schedule for an entire group
      1m 56s
    5. Setting your default Address Book
      1m 28s
    6. Color-coding important messages
      2m 4s
    7. Sending business cards via email
      1m 5s
    8. Using Quick Parts to avoid retyping
      2m 37s
    9. Adding hyperlinks to an email
      2m 54s
    10. Conducting a vote via email
      3m 9s
  3. 24m 31s
    1. Working with folders and subfolders
      2m 43s
    2. David's Rule of Email Organization
      2m 15s
    3. Staying organized with shortcut keys
      1m 48s
    4. Three ways to change how your Inbox displays
      2m 32s
    5. Deleting old messages
      2m 2s
    6. Three automatic rules for incoming messages
      4m 28s
    7. Creating a rule that replies with a message
      2m 0s
    8. Four ways to deal with junk email
      3m 0s
    9. Two ways to find an email
      1m 56s
    10. Repeating searches with Search Folders
      1m 47s
  4. 26m 4s
    1. Seven shortcut keys for sending emails
      1m 35s
    2. Three ways to use your Address Book
      2m 3s
    3. Three ways to send email to lists or groups of people
      2m 30s
    4. Five ways to use the Bcc field
      3m 22s
    5. Five ways to use formatting effectively
      2m 13s
    6. Three ways to spice up the occasional email
      2m 9s
    7. Four faster ways to attach a file to an email
      2m 1s
    8. Skipping attachments altogether
      1m 39s
    9. Sharing your Calendar via email
      1m 47s
    10. Marking an email for follow-up
      1m 6s
    11. Setting up multiple signatures
      2m 15s
    12. Two unusual ways to use the Drafts folder
      2m 6s
    13. Holding an email in your Outbox
      1m 18s
  5. 8m 16s
    1. Five ways to create a task
      2m 54s
    2. Three ways to view your tasks
      1m 8s
    3. Three ways to change task due dates
      1m 13s
    4. Four ways to customize your Tasks folder
      1m 57s
    5. Setting task reminders (alarms)
      1m 4s
  6. 14m 42s
    1. Four ways to reschedule an appointment
      1m 51s
    2. Four ways to track appointment details
      2m 9s
    3. Creating recurring appointments
      1m 33s
    4. Two ways to clone an appointment
      1m 20s
    5. Working with time zones
      1m 59s
    6. Setting the time zone of an appointment
      1m 39s
    7. Changing the time scale
      45s
    8. Finding an appointment quickly
      58s
    9. Using the Calendar with shortcut keys
      2m 28s
  7. 11m 10s
    1. Adding a photo to a contact
      55s
    2. Tracking birthdays and anniversaries
      1m 3s
    3. Getting directions to a contact's address
      59s
    4. Three ways to customize your Contacts list
      1m 40s
    5. Adding a field to your Contacts list
      1m 12s
    6. Filtering your Contacts list
      1m 16s
    7. Merging your contacts into Microsoft Word
      2m 0s
    8. Customizing a business card's appearance
      2m 5s
  8. 16m 2s
    1. Using Outlook Today
      1m 8s
    2. Navigating through Outlook with the keyboard
      1m 3s
    3. Organizing by category
      2m 51s
    4. Setting an out-of-office message
      2m 14s
    5. Working offline
      1m 58s
    6. Ten email netiquette tips
      4m 4s
    7. Six tips for supervisors and managers
      2m 44s
  9. 3m 58s
    1. Customizing the Navigation pane
      57s
    2. Customizing other panes
      1m 45s
    3. Customizing the Quick Access Toolbar
      1m 16s
  10. 54s
    1. Additional resources
      54s

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Outlook 2007 Power Shortcuts
2h 4m Intermediate Jan 18, 2011

Viewers: in countries Watching now:

In Outlook 2007 Power Shortcuts, author David Diskin shares an assortment of time-saving tips and tricks to maximize efficiency and productivity in Outlook 2007. The course covers tips for organizing and sending email, working with tasks, scheduling appointments, and maintaining contact lists. Also included are tutorials on email etiquette, Outlook customization, and much more. A quick reference guide to shortcut keys accompanies the course.

Topics include:
  • Navigating Outlook with keyboard shortcuts
  • Conducting a poll through email
  • Sending automated replies using rules
  • Managing junk mail
  • Utilizing search folders for repeating searches
  • Sharing a calendar via email
  • Creating multiple signatures
  • Mail merging contacts into Microsoft Word
  • Customizing Outlook's panes and the Quick Access Toolbar
Subjects:
Business Productivity
Software:
Office Outlook
Author:
David Diskin

Three ways to change how your Inbox displays

Everyone likes things their own way and Outlook is happy to provide plenty of options to make that happen. Here I'll show you three useful tricks for customizing an Outlook folder. I'm going to use the Inbox, but you can make these changes to just about any folder you want. Outlook keeps track of each folder settings individually. Let's start with something simple, sorting. You can change the sort order or arrangement of the items in a folder by interacting with the column headers. If the folder listing is narrow, you can pull down the Arranged By menu and choose to sort the listing by any of the items shown.

For example, if I click From, all the items in the Inbox are sorted by who they're from. I can pull-down the menu again and choose to sort by Attachments. Those items with attachments are shown on top and without below. If the folder listing is wide because you've turned Off the Reading Pane, then you simply click on the column you wish to sort by. If I click on Received, the data is sorted by the receive date. If I click Size, the data is sorted by the size of the item. Note that if you click a column heading a second time, the data sorts in the opposite order.

For example, if I click Received, it's now sorted by date. If I click it again, it's sorted reverse by date with the oldest items on the top of the list. And here is a handy tip. Once you've sorted, you can type a letter to jump to the first occurrence of that letter in the column you're sorting by. For example, if I sort by from and then hit the letter J, it will jumps straight to emails with someone whose name starts with J. If I press K, it will jump me straight to the Ks. You'll notice then messages are always grouped by who they're from.

If I click to sort by Received date, messages are grouped by their date, for example Yesterday, Thursday, Last Week, and Two Weeks Ago. This is the default option, but it can be turned off. To turn this off right-click in the heading, choose Arrange By, and then uncheck Show in Groups. And for our third tip, I like to tell you how you can increase the font size of the items displayed in your Inbox. On larger monitors squinting to read your Inbox can get frustrating real quick. We can increase the font size with the simple tip.

Right-click on the column headings, choose Customize Current View, and then click on Other Settings. Here you can adjust the Column Font and Row Font of the items displayed in your Inbox. I'll change the Column to 10 and the Row to 10 and when I press OK and OK again, all the items in the Inbox now displayed larger. So now that we've made ourselves at home, let's go ahead and throw out the junk. In the next video, I'll give you some easy ways to delete those old emails.

There are currently no FAQs about Outlook 2007 Power Shortcuts.

 
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