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Synchronizing text captions with bookmarks

From: PowerPoint 2010: Audio and Video in Depth

Video: Synchronizing text captions with bookmarks

One of my favorite PowerPoint 2010 tricks is using your bookmark to trigger animations. For example, you can use this technique to create text overlays on your videos or animate an object at a certain point when playing a clip. If you don't have access to video editing software, you can use this technique to add text titling to your media clips. In our video clip, I would like to have text titles fade in and out after each transition in the video. As the video fades out, I want my company's logo to spin up into the center. To do that, I first need to insert bookmarks at each transition spot.

Synchronizing text captions with bookmarks

One of my favorite PowerPoint 2010 tricks is using your bookmark to trigger animations. For example, you can use this technique to create text overlays on your videos or animate an object at a certain point when playing a clip. If you don't have access to video editing software, you can use this technique to add text titling to your media clips. In our video clip, I would like to have text titles fade in and out after each transition in the video. As the video fades out, I want my company's logo to spin up into the center. To do that, I first need to insert bookmarks at each transition spot.

I need one every time I want the text to appear and one every time I want the text to fade away. This exercise file already has the bookmarks placed for you. If you're working with your own files, I showed you how to insert bookmarks in the "Adding video bookmarks" movie in this chapter. When I hold my cursor over each bookmark, it's labeled in the order that I added them to the video. In this case, I bookmarked all my transitions first and then I went back and bookmarked all the locations where I want my text to fade. Since I didn't add them in sequence, they aren't labeled 1, 2, 3, but that's not a problem.

It's just something to be conscious of. Now, I need to insert the text box that I want to fade in as my video starts. Go up to the Insert Ribbon and click on Text Box in the middle of the Ribbon. Drag a box where you want it to go. I'll start my first box at the bottom left and then drag down into the right. When I let go, a dotted box will appear. Type 90 seconds. Now because my box is black and my text is black, I can't see anything but I know it's there.

Triple-click in the left half of the box to select all the text. Then go up to the Drawing Tools Format Ribbon that appears and in the WordArt Styles, click on the More button to drop-down the gallery. In the second half where it says, Applies to All Text in the Shape, click on the first option for Fill- White, Warm Matte Bevel. This gives a graceful 3D effect. Now, switch to the Animations Ribbon and we'll choose the entrance animation that we want. To keep my presentation classy and consistent, I'm going to use the standard Fade.

I want to make sure that my timing works well. So, I need to make a decision about where I want this text to begin. This video has a fade in applied. We covered fade ins and fade outs earlier in this chapter. I'll click on my movie and then click on Playback and I can see that I have a Fade Duration. My Fade In is 1.0 and my Fade Out is 2.0. If I want the text to animate at the same time that my video fades in, then place a bookmark at the very beginning of the video at 000.

If I want my text to animate after the video's fade in is complete, place your first bookmark a little further in at the end of your video's fade. In this case, I want the first caption to fade in simultaneously with my video, so I'll make the length of the text box's entrance duration match the length of the video's fade in duration. Since this is 1.0, I'll go back to my Animations tab, click on my text box, and change the duration to 1.0. Now, let's set this text box to fade in when the video starts.

Slightly to the left, there's a button that say Trigger. Click on it and a dropdown appears with the choices of On Click of and On Bookmark. Hold your cursor over On Bookmark and a list of all your bookmarks will appear. The bookmarks are listed consecutively in their order through the video. So the first one is the first bookmark, the second one is the second bookmark, and so forth. The reason why I say it that way is that the numbers themselves may not be consecutive. The numbers assigned to each one refer to the order you added them to the video.

So click on the first bookmark no matter what number it has assigned to it. If your text is going to remain over your video the entire time, you're actually already done. But we're going to do things the hard way with several text boxes and a logo. So, we need this text box to fade out. Go back up to the Animations Ribbon again and click on the Add Animation button. Go down to the Exit animations and choose Fade. Now that we have several animations applied to this box, let's open up the Animation Pane by clicking on this button and on the right we can now control every aspect of this complex action.

Notice that our exit is at the top. That's because we haven't applied its trigger yet. While we're clicked on it here, click on your Trigger button, go down to On Bookmark, and choose our second bookmark. The exit animation moves to the bottom of the list. I also want this to fade away fairly quickly, so I'll make sure its duration is still 0.5 seconds. Now, let's add our second text title. Click on the border of the first one, click on the edge of our 90 seconds text box, then right click on it so that you get your full menu, and choose Copy.

Then right click anywhere on the video and choose Paste. We get a second copy of 90 seconds. I'll pick it up and I'll move it to the right. Triple click on the text to highlight it again and change the text to Shots of location. If your text box is too small and your words wrap, use your middle handle to make it a little larger. Go to the Home Ribbon, and then come over here to the Align Text Right button so that the text is Right Justified.

Next I want to make sure that our two text boxes are aligned, so while one of them is highlighted, I'll hold down my Shift key and click on the other one, so that both are selected at the same time. I'll go up to the Arrange button and come down to Align and I'll tell them to align in the middle so that they're both at the exact same height. Click off of the two and then click back on Shots of location. Now, notice that the animations for this text box also got duplicated but they're at the top of the list so the triggers are not sequential.

Click on the first entrance animation. If I hold my cursor over it, I can verify that I have the correct text box. It says Shots of location. Now, I can go down to my timeline and verify which bookmark numbers we want. I want this to come in at Bookmark 15 and fade at Bookmark 8. When I go back to the Animations Ribbon and click on Trigger, I'll have it start on Bookmark 15 and sure enough, it's the third one. Then I'll click on my exit animation, click on Trigger, and have it leave on Bookmark 8, the fourth trigger.

Now, they're all on the right order. Now, normally I would label the rest of these transitions as well by duplicating these text boxes and either moving them to separate parts of the slide or they can also layer on top of each other and each one will fade in and fade out in the exact same spots. Just for the sake of time, we're going to skip to the end and just do our logo. Go to the Insert ribbon and choose the second button, Picture. Navigate to the card.png file or an image of your own choice.

Double-click on it or click Insert and the logo is now in the center of your slide but it's a little big. I'll go ahead and I'll resize it down and then I'll move it into the center of my slide. I'll use the same alignment trick as before. I'll hold down my Shift key and click on my movie so that both clips are highlighted and I'll go back to my Arrange button, choose Align, and align them in the center and then I'll go back to Arrange, Align again, and Align Middle.

Now, it's perfectly in the center. I'll click off of the two images so that nothing's highlighted and click back on my logo again. Now, go back to the Animations ribbon, click on the More button to show the entire animations gallery, and we'll choose Grow & Turn. Increase the duration to 1.25 seconds and then set the Trigger to the very last bookmark on the list. Okay, let's see how it looks.

I'm going to show my slideshow. There's my first text fade in and my Shots of location fade in and it fades out. (Female speaker: Welcome to Hansel & Petal?) Now, I'm going to jump to the end of my video. (Female speaker: So we would love to see you here. If you can't make it into the shop, please check us out online.) And here's our logo. That looks great.

PowerPoint 2010's ability to assign animations to bookmarks opens up a whole new level of multimedia. The fact that you can add text titles and animated logos to your videos without doing a lick of video editing will enhance the professional standards of your slideshows with very little investment of time or money.

Show transcript

This video is part of

Image for PowerPoint 2010: Audio and Video in Depth
PowerPoint 2010: Audio and Video in Depth

83 video lessons · 9254 viewers

Alicia Katz Pollock
Author

 
Expand all | Collapse all
  1. 1m 43s
    1. Welcome
      54s
    2. Using the exercise files
      49s
  2. 20m 45s
    1. Using video and audio appropriately
      1m 58s
    2. Considering copyrights
      3m 57s
    3. Linking vs. embedding media
      8m 35s
    4. Working with video formats
      6m 15s
  3. 22m 4s
    1. Inserting an animated GIF from the clip art gallery
      4m 21s
    2. Inserting a video from a computer file
      3m 55s
    3. Inserting a clip as an external object
      3m 10s
    4. Inserting a video as a Windows Media Player control
      3m 45s
    5. Linking to a YouTube video
      5m 23s
    6. Inserting a video using an action button
      1m 30s
  4. 23m 23s
    1. Inserting a QuickTime video
      6m 3s
    2. Playing a Flash animation
      6m 0s
    3. Using ActiveX as a workaround
      5m 58s
    4. Inserting a web page
      5m 22s
  5. 34m 6s
    1. Trimming a video
      5m 54s
    2. Fading in and out
      4m 23s
    3. Cropping a video
      4m 6s
    4. Selecting a poster frame
      1m 53s
    5. Adjusting brightness and contrast
      2m 40s
    6. Recoloring a video
      2m 50s
    7. Adding video bookmarks
      3m 10s
    8. Synchronizing text captions with bookmarks
      9m 10s
  6. 10m 32s
    1. Resizing a video
      4m 34s
    2. Playing a video in a shape
      2m 2s
    3. Using a video as a slide background
      3m 56s
  7. 29m 3s
    1. Applying a preset video style
      2m 48s
    2. Designing a border
      3m 59s
    3. Adding shadows
      2m 52s
    4. Adding reflections
      2m 39s
    5. Adding glow effects
      2m 16s
    6. Adding soft edges
      1m 45s
    7. Applying 3D rotation
      3m 50s
    8. Applying bevels and 3D formatting
      6m 26s
    9. Using Format Painter
      2m 28s
  8. 22m 34s
    1. Setting the volume
      1m 13s
    2. Playing a clip automatically
      57s
    3. Play full screen
      1m 1s
    4. Hiding a video
      1m 16s
    5. Looping a video
      2m 50s
    6. Rewinding after playing
      1m 13s
    7. Delaying playback of a video
      2m 0s
    8. Showing and hiding media controls
      1m 1s
    9. Triggering a video by clicking a graphic
      5m 5s
    10. Triggering a video using animations
      2m 46s
    11. Playing a video across multiple slides
      3m 12s
  9. 13m 0s
    1. Troubleshooting videos that won't play
      3m 7s
    2. Improving playback performance
      3m 43s
    3. Optimizing Windows 7 settings
      6m 10s
  10. 13m 18s
    1. Working with audio file formats
      3m 7s
    2. Inserting a sound from the clip art gallery
      3m 15s
    3. Inserting audio from a computer file
      1m 56s
    4. Recording your own sounds
      3m 35s
    5. Playing audio in an external application
      1m 25s
  11. 24m 44s
    1. Setting the sound clip volume
      1m 5s
    2. Playing a clip automatically
      2m 23s
    3. Trimming an audio clip
      3m 52s
    4. Choosing a sound's starting and ending points
      2m 18s
    5. Fading sounds in and out
      59s
    6. Looping a sound clip
      2m 23s
    7. Delaying an audio clip
      2m 31s
    8. Rewinding after playing
      1m 13s
    9. Changing the appearance of the sound icon
      3m 13s
    10. Hiding the sound icon
      2m 5s
    11. Adding and removing audio bookmarks
      2m 42s
  12. 18m 19s
    1. Adding sound effects to transitions
      3m 10s
    2. Adding sound effects to animations
      3m 46s
    3. Triggering audio playback with objects
      2m 12s
    4. Playing a sound with a hyperlink
      1m 28s
    5. Triggering actions with audio bookmarks
      7m 43s
  13. 21m 7s
    1. Playing a sound across multiple slides
      4m 10s
    2. Building a music soundtrack
      4m 23s
    3. Playing audio tracks from a CD
      3m 26s
    4. Recording a narration
      9m 8s
  14. 23m 12s
    1. Checking and optimizing media compatibility
      3m 8s
    2. Converting media to earlier versions of PowerPoint
      2m 17s
    3. Converting media from earlier versions of PowerPoint
      2m 37s
    4. Compressing media files
      3m 47s
    5. Saving as a movie
      4m 48s
    6. Packaging a presentation for travel
      3m 43s
    7. Extracting media asset files
      2m 52s
  15. 45s
    1. Goodbye
      45s

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