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Staying organized with shortcut keys

Staying organized with shortcut keys provides you with in-depth training on Business. Taught by Davi… Show More

Outlook 2010 Power Shortcuts

with David Diskin

Video: Staying organized with shortcut keys

Staying organized with shortcut keys provides you with in-depth training on Business. Taught by David Diskin as part of the Outlook 2010 Power Shortcuts
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  1. 1m 7s
    1. Welcome
      1m 7s
  2. 15m 24s
    1. Finding a contact in seconds
    2. Viewing Outlook in multiple windows
    3. Sending a text (SMS) message from Outlook
    4. Viewing the schedule for an entire group
      1m 55s
    5. Setting your default Address Book
      1m 14s
    6. Color-coding important messages
      1m 17s
    7. Sending business cards via email
      1m 27s
    8. Using Quick Parts to avoid retyping
      1m 55s
    9. Adding hyperlinks to an email
      2m 36s
    10. Conducting a vote via email
      2m 26s
  3. 34m 52s
    1. Working with folders and subfolders
      2m 52s
    2. David's Rule of Email Organization
      2m 9s
    3. Staying organized with shortcut keys
      1m 49s
    4. Three ways to change how your Inbox displays
      2m 48s
    5. Conversation view
      2m 9s
    6. Deleting old messages
      2m 20s
    7. Three automatic rules for incoming messages
      4m 47s
    8. Creating a rule that replies with a message
      2m 39s
    9. Four ways to deal with junk email
      2m 50s
    10. Two ways to find an email
      2m 33s
    11. Repeating searches with Search Folders
      1m 12s
    12. Applying Quick Steps
      4m 42s
    13. Using the Activity Feed
      2m 2s
  4. 31m 1s
    1. Seven shortcut keys for sending emails
      1m 27s
    2. Three ways to use your Address Book
      2m 14s
    3. Three ways to send email to lists or groups of people
      2m 38s
    4. Five ways to use the Bcc field
      3m 27s
    5. Five ways to use formatting effectively
      2m 25s
    6. Three ways to spice up the occasional email
      2m 18s
    7. Four faster ways to attach a file to email
      2m 46s
    8. Skipping attachments altogether
      1m 45s
    9. Sharing your Calendar via email
      1m 43s
    10. Marking an email for follow-up
      1m 9s
    11. Setting up multiple signatures
      3m 0s
    12. Two unusual ways to use the Drafts folder
      2m 25s
    13. Holding an email in your Outbox
      2m 2s
    14. Inserting a screenshot
      1m 42s
  5. 8m 42s
    1. Five ways to create a task
      2m 50s
    2. Three ways to view your tasks
      2m 9s
    3. Three ways to change task due dates
      1m 10s
    4. Four ways to customize your Tasks folder
      1m 36s
    5. Setting task reminders (alarms)
  6. 17m 41s
    1. Four ways to reschedule an appointment
      2m 42s
    2. Four ways to track appointment details
      2m 14s
    3. Creating recurring appointments
      2m 0s
    4. Two ways to clone an appointment
      1m 37s
    5. Working with time zones
      2m 57s
    6. Setting the time zone of an appointment
      2m 10s
    7. Changing the time scale
    8. Finding an appointment quickly
      1m 1s
    9. Using the Calendar with shortcut keys
      2m 5s
  7. 13m 9s
    1. Adding a photo to a contact
    2. Tracking birthdays and anniversaries
      1m 19s
    3. Getting directions to a contact's address
    4. Three ways to customize your Contacts list
      2m 3s
    5. Adding a field to your Contacts list
      1m 13s
    6. Filtering your Contacts list
      1m 38s
    7. Merging your contacts into Microsoft Word
      2m 12s
    8. Customizing a business card's appearance
      1m 48s
    9. Quickly view and add a new contact
      1m 12s
  8. 19m 7s
    1. Using Outlook Today
      1m 16s
    2. Navigating through Outlook with the keyboard
    3. Windows 7 Quick Tasks
    4. Organizing by category
      3m 23s
    5. Setting an out-of-office message
      3m 1s
    6. Working offline
      1m 59s
    7. Ten email netiquette tips
      5m 4s
    8. Six tips for supervisors and managers
      2m 49s
  9. 6m 52s
    1. Customizing the Navigation pane
      1m 8s
    2. Customizing other panes
      3m 11s
    3. Customizing the Quick Access Toolbar
      2m 33s
  10. 54s
    1. Additional resources

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Staying organized with shortcut keys
Video Duration: 1m 49s 2h 28m Intermediate


Staying organized with shortcut keys provides you with in-depth training on Business. Taught by David Diskin as part of the Outlook 2010 Power Shortcuts

View Course Description

In Outlook 2010 Power Shortcuts, author David Diskin shares an assortment of time-saving tips and tricks to maximize efficiency and productivity in Outlook 2010. The course covers tips for organizing and sending email, working with tasks, scheduling appointments, and maintaining contact lists. Also included are tutorials on email etiquette, Outlook customization, and much more. A quick reference guide to shortcut keys accompanies the course.

Topics include:
  • Navigating Outlook with keyboard shortcuts
  • Conducting a poll through email
  • Sending automated replies using rules
  • Managing junk mail
  • Utilizing search folders for repeating searches
  • Sharing a calendar via email
  • Creating multiple signatures
  • Mail merging contacts into Microsoft Word
  • Customizing Outlook's panes and the Quick Access Toolbar
Office Outlook

Staying organized with shortcut keys

There are four shortcut keys I'd like to share with you which will help us keep the Inbox organized. The first is the Delete key. When you have an e-mail selected, the Delete key does exactly as you'd expect. Your e-mail is moved to the Deleted Items folder. It's the same thing as clicking the Delete icon. If you're handy with the keyboard and prefer it over the mouse, then Ctrl+Shift+V is for you. Use that to move the selected message into a folder of your choosing.

The folder listing appears, and you can use your arrow keys or type letters to select a folder. Pressing Enter moves that message into that folder. This is the same as dragging and dropping an e-mail into a folder. Folder navigation, if you want to switch to another folder to see its contents, Ctrl+Y will prompt you for a folder to open. Like before, I can use my arrow keys or type a letter. If the folder you're selected is not expanded, use the Right Arrow key to expand it. And finally, Undo.

You might already be familiar with Undo, but it's so useful I wanted to remind you about it here. If you press Delete or move an e-mail by mistake, you can press Ctrl+Z to reverse your last action. Be careful with undo, however, as it only remembers the last one action that you've taken; unlike Word or Excel, you can't go back five steps. There's a ton of other useful shortcut keys in Outlook. I'll talk about more shortcut keys in the video "Navigating through Outlook" and many others, but you might want to check out the complete list that I've provided with the exercise files.

Now let's check out the next video on how we can customize the look and feel of our Inbox and other folders.

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