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In this course, author Alicia Katz Pollock shares the keyboard shortcuts, workflows, and commands that can transform the casual Word 2010 user into a pro. This course covers helpful and lesser-known techniques for making document navigation, content creation, formatting, layout, working with data, graphics integration, and publishing easier. Alicia also includes her favorite top 10 formatting tips in Word, from clearing existing formatting to inserting lines and creating abbreviations with AutoCorrect.
If you have a long document, you may need to refer to one page while working on another. You can split the screen to view two different sections at the same time. There are two ways to split your screen. The first is above the View Ruler button there is little line and when I hold my cursor over it, I get a double-headed arrow, click and drag and drop where you want the split to go. Now I can scroll on the top half independently from the bottom half. To remove the line, all I have to do is hold my cursor on the line itself and double-click. It goes away. Another way to split the screen is with a keyboard command Alt+Ctrl+S.
Now I have to click where I want the split to go and its there and Alt+Ctrl+S will take it away again. The last place to split screen is on the View Ribbon. I'll click on the View tab and down here there's a button for Split. Again, when I click on it, I have to click on my document where I want the split to go and then the button becomes Remove Split, when I want to get rid of it. I like to do this when I have data that I need to reference. I'll put the data in the top window and do my writing on the bottom. I'll go a head and turn off the Split. Now, let's say you want to view two different documents at the same time, the first step is to open them both, I'll do a Ctrl+O and in my Exercise Files I have an 04_01_split2 file. You, of course, can open up any files you want.
Now go back to the View Ribbon and then click on Arrange All. The two documents will divide themselves horizontally across the top and the bottom of the screen, so you can click. Now notice that they are still two independent windows. You can also show the documents side-by-side, up on the View Ribbon again look for this button right here, View Side by Side and I'll click on it and now the two windows arrange themselves to the left side and the right side. Now what's neat about this is there is this tiny little button right here that says Synchronous Scrolling.
So now when I scroll on the left-hand side, the right-hand side will scroll along with it, so I can look for similarities and differences in the document. To return to Normal View simply go up to the top and maximize your Window again. So by splitting your screen you can view two different parts of your document at the same time, or two different documents simultaneously. This will save you from having to switch back and forth constantly.
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