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Teachers, your time is valuable. Learn to reduce your workload, streamline grading and lesson planning, and share resources with students and other teachers with Microsoft Office. Aaron Quigley teaches you how to use Word's templates to create lessons and worksheets more efficiently, use Track Changes to digitally grade papers, build gradebooks in Excel, give presentations from PowerPoint, collaborate over SkyDrive, and connect using Outlook and SharePoint. These lessons are explored using sample lessons, homework, and tests like you'd find at a real-world school. And at the end of each section, Aaron invites you to test what you've learned in a video challenge.
To complete this challenge, I'm going to use the online access to SkyDrive. Here I've logged into my SkyDrive account. I'm going to go ahead and click on Create > Excel Survey. I'm going to call this Contact Log. Click the Create button, and here I have a new survey that's created with an accompanying Excel spreadsheet that will record its data. The title for this service is just going to be Contact Log again. And I'm going to put a description here that says, please complete any time you contact a parent. The questions for these can be found in the Microsoft Office document inside the exercise folders called Contact Log.
The first question is going to be a date. The second one is going to be teacher with a Drop-down menu. Third one is going to be a contact name, reason for call, and then even a place for a notes paragraph. Let's go and start creating that now. So, to edit the first question, I'll click on the Edit Question icon. I'll go and type that question in this date, and this response is going to be a date response. I'm going to make every question for this survey required, and then click Done. I'm going to add my new question, which is Teacher. This particular response is going to be a choice.
And I'm just going to have teacher 1, teacher 2, and teacher 3. Change the numbers to 2 and to 3. Once again, I'm going to require this choice, then click Done. New question. Let's take a look at our file, is the contact name. Edit this question. And this must be a text response, that's also required. Click Done. Next question is the reason for the call, one of the most important sections here.
Now if you have a variety of preset reasons, you could choose to do this as a choice question and give a bunch of drop-down options, such as grades, discipline. Whatever your school would like to use to track. However, starting out, I'm just going to leave this as a text response. I'm going to go and require this answer. And then maybe what I'll do after the first quarter is take a look at our call log. And if there's a lot of repetition within our text responses, then I can change this question in the survey to be a Drop-down menu. For right now, I'm going to leave it as text. Go ahead and click Done. At our last question, which is notes.
Now here, we may have a lot of notes to go into certain phone calls. Because of that, I'm going to allow paragraph text. It's actually going to give a larger box in the survey. I'm going to require this and I'm going to click Done. Here, I can go ahead and save and view my survey. So as teachers in your building continue to contact parents, they can simply fill out this quick contact log. As they fill out the contact log, it's going to automatically send information to an Excel spread sheet. Of which you can then pull up in your SkyDrive and have instant access to all of the parent communication that's happened in your building.
Furthermore, we can quickly share this survey by clicking the Share button. We're going to click Create, and then we're going to shorten this link down. Here's a very simple short link that we could even add to a SharePoint drive, so the teachers could access this survey simply by clicking on this link on a website.
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