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Solution: Create a shared phone log using a survey

From: Office for Educators

Video: Solution: Create a shared phone log using a survey

To complete this challenge, I'm going to use the online access to SkyDrive. Here I've logged into my SkyDrive account. I'm going to go ahead and click on Create > Excel Survey. I'm going to call this Contact Log. Click the Create button, and here I have a new survey that's created with an accompanying Excel spreadsheet that will record its data. The title for this service is just going to be Contact Log again. And I'm going to put a description here that says, please complete any time you contact a parent. The questions for these can be found in the Microsoft Office document inside the exercise folders called Contact Log.

Solution: Create a shared phone log using a survey

To complete this challenge, I'm going to use the online access to SkyDrive. Here I've logged into my SkyDrive account. I'm going to go ahead and click on Create > Excel Survey. I'm going to call this Contact Log. Click the Create button, and here I have a new survey that's created with an accompanying Excel spreadsheet that will record its data. The title for this service is just going to be Contact Log again. And I'm going to put a description here that says, please complete any time you contact a parent. The questions for these can be found in the Microsoft Office document inside the exercise folders called Contact Log.

The first question is going to be a date. The second one is going to be teacher with a Drop-down menu. Third one is going to be a contact name, reason for call, and then even a place for a notes paragraph. Let's go and start creating that now. So, to edit the first question, I'll click on the Edit Question icon. I'll go and type that question in this date, and this response is going to be a date response. I'm going to make every question for this survey required, and then click Done. I'm going to add my new question, which is Teacher. This particular response is going to be a choice.

And I'm just going to have teacher 1, teacher 2, and teacher 3. Change the numbers to 2 and to 3. Once again, I'm going to require this choice, then click Done. New question. Let's take a look at our file, is the contact name. Edit this question. And this must be a text response, that's also required. Click Done. Next question is the reason for the call, one of the most important sections here.

Now if you have a variety of preset reasons, you could choose to do this as a choice question and give a bunch of drop-down options, such as grades, discipline. Whatever your school would like to use to track. However, starting out, I'm just going to leave this as a text response. I'm going to go and require this answer. And then maybe what I'll do after the first quarter is take a look at our call log. And if there's a lot of repetition within our text responses, then I can change this question in the survey to be a Drop-down menu. For right now, I'm going to leave it as text. Go ahead and click Done. At our last question, which is notes.

Now here, we may have a lot of notes to go into certain phone calls. Because of that, I'm going to allow paragraph text. It's actually going to give a larger box in the survey. I'm going to require this and I'm going to click Done. Here, I can go ahead and save and view my survey. So as teachers in your building continue to contact parents, they can simply fill out this quick contact log. As they fill out the contact log, it's going to automatically send information to an Excel spread sheet. Of which you can then pull up in your SkyDrive and have instant access to all of the parent communication that's happened in your building.

Furthermore, we can quickly share this survey by clicking the Share button. We're going to click Create, and then we're going to shorten this link down. Here's a very simple short link that we could even add to a SharePoint drive, so the teachers could access this survey simply by clicking on this link on a website.

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This video is part of

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Office for Educators

62 video lessons · 4026 viewers

Aaron Quigley
Author

 
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  1. 2m 9s
    1. Welcome
      40s
    2. Using the exercise files
      26s
    3. Office at Orange Valley School
      36s
    4. What you should know before watching this course
      27s
  2. 1m 37s
    1. Exploring Office versions
      33s
    2. Using Office as an educator
      36s
    3. Using Office desktop and online applications
      28s
  3. 7m 24s
    1. Creating lesson plan templates
      3m 25s
    2. Adding form-field placeholders
      3m 59s
  4. 13m 11s
    1. Formatting headers and footers
      3m 9s
    2. Using AutoText
      2m 9s
    3. Writing math equations
      3m 34s
    4. Using charts and graphs
      4m 19s
  5. 13m 20s
    1. Using tables to create rubrics
      4m 21s
    2. Grading papers with Track Changes and Comments
      3m 49s
    3. Creating grade reports with mail merge
      5m 10s
  6. 4m 23s
    1. Challenge: Create a worksheet template with a dropdown menu
      49s
    2. Solution: Create a worksheet template with a dropdown menu
      3m 34s
  7. 40m 51s
    1. Creating a gradebook
      1m 3s
    2. Understanding cells
      2m 50s
    3. Creating the gradebook layout
      3m 29s
    4. Creating a dropdown list of assignment types
      3m 36s
    5. Writing the grade calculation functions
      5m 44s
    6. Using conditional formats
      5m 45s
    7. Setting the print area
      3m 17s
    8. Adding headers and footers
      2m 28s
    9. Adding list sorting
      2m 38s
    10. Freezing frames and cleaning up
      2m 43s
    11. Replicating sheets
      2m 0s
    12. Challenge: Write a conditional format
      58s
    13. Solution: Write a conditional format
      4m 20s
  8. 35m 28s
    1. Creating a PowerPoint presentation
      22s
    2. Selecting and modifying templates
      4m 1s
    3. Enhancing student engagement with animations
      6m 37s
    4. Utilizing transitions
      4m 42s
    5. Adding graphs and charts
      4m 17s
    6. Adding and configuring media
      4m 18s
    7. Creating handouts and posters
      4m 10s
    8. Configuring presentation settings
      3m 13s
    9. Challenge: Fade transitions to simulate animated graph elements
      37s
    10. Solution: Fade transitions to simulate animated graph elements
      3m 11s
  9. 9m 26s
    1. Installing the plugin NEW
      2m 5s
    2. Recording your presentation NEW
      4m 24s
    3. Adding video NEW
      2m 57s
  10. 8m 57s
    1. Adding a school email account and syncing to a remote calendar
      40s
    2. Setting up email accounts
      22s
    3. Creating calendars by class
      3m 2s
    4. Contact notes and groups
      2m 22s
    5. Challenge: Adding an online calendar UPDATED
      47s
    6. Solution: Adding an online calendar
      1m 44s
  11. 13m 4s
    1. Creating centralized file storage
      3m 59s
    2. Creating a home-office-to-school workflow
      1m 13s
    3. Surveying students UPDATED
      3m 59s
    4. Challenge: Create a shared phone log using a survey UPDATED
      54s
    5. Solution: Create a shared phone log using a survey
      2m 59s
  12. 14m 32s
    1. Creating a class website
      31s
    2. Using SharePoint to share information
      42s
    3. Student collaboration
      3m 58s
    4. Teacher collaboration
      5m 21s
    5. Challenge: Add a grading rubric to a SharePoint student site UPDATED
      49s
    6. Solution: Add a grading rubric to a SharePoint student site
      3m 11s
  13. 41s
    1. Next steps
      41s

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