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Did you know that there is an alternative to using file attachments? There is. Instead of attaching my Excel file, I'm going to copy and paste the content right into the body of the e-mail, eliminating the attachment altogether. This is great for several reasons. The first is that it takes less space. This means the file can be faster to send, and it won't take up as much space in our Outlook e-mail. Another is that the recipient can immediately read it; they don't have to double-click the attachment and wait for Word or Excel to load up. In fact, it doesn't even require that the recipient have Word or Excel, or whatever program you send it in.
A fourth reason is that mobile devices often can't open attachments, but they can read formatted e-mail. And the fifth is that the contents are more easily searched through. Are you ready to see how easy this is? On my left is my e-mail that's just about ready to go. Rather than attaching the file using the Paper Clip, I'll come to Excel and use my mouse to select the cells that are important. I'll hit Ctrl+C, or right-click and choose Copy, and then return to my e-mail.
With my cursor in the right spot, I'll hit Paste-- that's Ctrl+V, or right-click and Paste. In Outlook 2010, you'll see that there is a variety of ways that I can paste, with formatting, as a picture, plain text, and more. You can hover over each choice and select the one that's best for you. Just remember that this feature shouldn't be used if I expect the recipient to edit the file and send it back to me, or if they're going to print it and retain all of my original settings.
So with attachments covered, let's move on to sharing our Calendar, a unique feature of Outlook 2010.
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