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When you're part of a centralized Outlook installation, using Exchange you can share your Calendar with others on that network. But what about everyone else outside the organization-- your friends, vendors and clients? You can give them a peek at your calendar, too, and just how much of a peek, that's up to you. Let me we show you how. Start by composing an e-mail in the usual fashion. Then place your cursor in the body of the e-mail where you'd like your Calendar to appear. From the Ribbon, pull down the Attach Item menu, and then choose Calendar.
In the dialog box that appears, review each setting to include your Calendar the way you'd like it to appear. For example, you can choose the Calendar you want to include, the date range, how much detail to provide, whether or not to only include your working hours-- such as 8 to 5-- whether or not to include items that are private, and what layout to use. When you're finished, press OK and Outlook will automatically insert your Calendar based on your settings.
When you're done, Outlook also includes the content of your appointments in an attached ICS file. This feature doesn't do anything magic with updates or staying in sync. It's only a snapshot of your calendar at the time you included it. So if your Calendar changes, you might want to resend the e-mail whenever appropriate. But since this works for any recipient regardless of how they get their e-mail, it makes it a pretty useful feature. And speaking of useful features, let's check out the next video on how to mark an important e-mail for follow-up.
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