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When you're part of a centralized Outlook installation, using exchange you can share your calendar with others on that network. But what about everyone else outside the organization? Your friends, vendors, and clients? You can give them a peek at your calendar too, and just how much of a peek, that's up to you. Let me show you how. Start by composing an email in the usual fashion. Place your cursor in the body of the email at the point where you would like your calendar to appear. From the Ribbon on the Message tab look for the Include group and click on Insert Calendar.
Here you can specify which of your calendars to include, the date range, we'll change that to Next week, how much detail to provide, such as just the Availability with Free, Busy, Tentative, or Out of the Office. Limited details or full details. We'll change this to Limited. There are advanced features as well. I can include private items and attachments. I can also change the layout to a schedule or a list of events. When I click OK, Outlook scans through my calendar and creates a nicely formatted list of appointments.
With that finished, I'll sign off my email and send it away. You may also notice that your appointments are included as an attached ICS file. Remember that this feature doesn't do anything magic with updates or staying in sync. It's only a snapshot of your calendar at the time you included it. But since this works for any recipient regardless of how they get their email it's pretty useful. And speaking of useful, let's check out the next video on marking important emails for follow-up.
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