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Outlook Web App (OWA) 2010 Essential Training
Illustration by Richard Downs

Sharing a calendar


From:

Outlook Web App (OWA) 2010 Essential Training

with Gini Courter

Video: Sharing a calendar

In this movie, I'm going to show you how you can share a calendar with others. I want the person who supports me in my work to be able to see what my calendar looks like when I'm busy, when I'm not so busy; and to see vaguely what I'm doing and where I'm located. I don't necessarily need them to see the details of what I'm doing. If I have a private appointment, it's enough that it's on the calendar and they know I'm not available. But I'd like them to be able to see that I'm at the Weekly Staff Meeting or that I'm reviewing my inbox, because that helps them better support the kind of work of that I'm doing.
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  1. 3m 24s
    1. Welcome
      1m 2s
    2. What OWA is and isn't
      2m 22s
  2. 15m 23s
    1. Logging in to OWA
      3m 21s
    2. Exploring the OWA interface
      5m 16s
    3. Exploring the light client interface
      4m 15s
    4. Comparing OWA light to the standard OWA interface
      2m 31s
  3. 15m 11s
    1. Composing a message
      5m 1s
    2. Checking spelling and setting message options
      5m 11s
    3. Attaching a file
      3m 8s
    4. Sending a message
      1m 51s
  4. 30m 45s
    1. Viewing messages
      6m 54s
    2. Printing messages
      4m 0s
    3. Downloading attachments
      5m 1s
    4. Replying and forwarding
      7m 43s
    5. Deleting and managing deleted items
      4m 0s
    6. Ignoring a conversation
      3m 7s
  5. 11m 54s
    1. Understanding tags
      3m 1s
    2. Creating and applying categories
      3m 52s
    3. Flagging items
      5m 1s
  6. 24m 59s
    1. Checking your mailbox size
      4m 5s
    2. Creating an inbox folder
      2m 29s
    3. Selecting and moving messages
      3m 31s
    4. Adding folders to favorites
      4m 28s
    5. Applying a filter
      5m 24s
    6. Searching for messages
      5m 2s
  7. 20m 17s
    1. Creating an email signature
      3m 59s
    2. Setting automatic replies
      8m 23s
    3. Changing your password
      2m 4s
    4. Creating inbox rules
      4m 50s
    5. Understanding notes
      1m 1s
  8. 21m 11s
    1. Viewing and printing calendars
      7m 4s
    2. Creating an appointment
      6m 4s
    3. Modifying and cancelling an appointment
      1m 57s
    4. Working with repeating appointments
      6m 6s
  9. 23m 24s
    1. Creating a meeting
      3m 22s
    2. Responding to a meeting invitation
      6m 0s
    3. Viewing responses
      2m 23s
    4. Updating a meeting
      8m 0s
    5. Creating repeating meetings
      3m 39s
  10. 8m 29s
    1. Sharing a calendar
      3m 19s
    2. Opening calendars belonging to others
      2m 25s
    3. Changing calendar sharing permissions
      2m 45s
  11. 17m 3s
    1. Creating a contact
      4m 16s
    2. Creating a group
      3m 24s
    3. Searching for a person
      3m 17s
    4. Importing or forwarding a contact or group
      4m 28s
    5. Creating a contact from an email
      1m 38s
  12. 14m 2s
    1. Creating a task
      4m 15s
    2. Viewing tasks and flagged items
      4m 2s
    3. Updating a task
      2m 41s
    4. Using repeating tasks
      3m 4s
  13. 1m 36s
    1. Next steps
      1m 36s

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Outlook Web App (OWA) 2010 Essential Training
3h 27m Beginner Apr 09, 2013

Viewers: in countries Watching now:

Learn how to access your Microsoft Exchange account online using Outlook Web App (OWA). In this course, author Gini Courter takes you on a tour of OWA, and shows how to send, receive, and manage your email on the web. Learn the ins and outs of tagging and organizing your email and discover how to create appointments, request meetings, and view multiple calendars. Plus, find out how to add, group, and search for contacts and use the task feature to manage your to-do list effectively.

Topics include:
  • Logging in to OWA
  • Composing a message
  • Attaching files
  • Replying and forwarding
  • Flagging items
  • Creating an email signature
  • Creating appointments and repeating appointments
  • Sharing a calendar
  • Creating tasks
Subjects:
Business Productivity Email
Software:
Office Outlook
Author:
Gini Courter

Sharing a calendar

In this movie, I'm going to show you how you can share a calendar with others. I want the person who supports me in my work to be able to see what my calendar looks like when I'm busy, when I'm not so busy; and to see vaguely what I'm doing and where I'm located. I don't necessarily need them to see the details of what I'm doing. If I have a private appointment, it's enough that it's on the calendar and they know I'm not available. But I'd like them to be able to see that I'm at the Weekly Staff Meeting or that I'm reviewing my inbox, because that helps them better support the kind of work of that I'm doing.

So I'm to share my calendar with Olivia. This is how I'm going to do it. I'm going to choose Share>Share This Calendar. And I'm going to say to Olivia, to email form, we've seen this before, I'd like to share my calendar with you, and I'm going to share all of my information. I'd like to see Olivia's calendar, too, because that makes it easier for me to know how best to work. We're a small team, so I want to know about this. So please let me know if you have any questions about this.

Okay and I'm going to go ahead and send this. So Olivia is going to get an email from me that says, I want to have permission to her calendar, but I'm giving her permission to mine; just like that. So I have an outbound email and I am waiting to see what Olivia thinks about that and what she is going to do with it. In the interim, I probably want to share my calendar with a number of other people too, my other colleagues, people who I need to know that they know what's going on in my calendar. So I can do this multiple time, so I can share this calendar then send it to Judith and say I'd like you to have my calendar and I'd like permission to see yours as well. So I can do that.

I should sort of find out what the culture is of this organization, but I've talked to a few people and they say, oh yeah we share calendars here. So that's good, so share with Judith as well. Now even if somebody hasn't shared their calendar with me, I still have access to being able to see it, because I can see the basic free busy information that I can see in a meeting form. But let's go ahead and see if I have gotten any email back about this calendar at all. So I'm in my Mailbox and I'm getting that same message back from Olivia that says I'd like to share my calendar with you. So that worked well.

Olivia has allowed your request to view his or her calendar, click Add to add the calendar. So here is an add this calendar link. This is exactly what Olivia saw when I emailed her the invitation. So I'm going to add this calendar and it's added to my Calendar list. Now it doesn't say what kind of permissions I have on the calendar. I have whatever permissions Olivia granted. So let's go to Calendar and notice, aside from my calendars, I have people's calendars and I have Olivia's calendar right here. So that's how I share my calendar with another user in OWA and how they respond and shared their calendar back with me.

If I want to see Olivia's calendar right now, let's just preview this. I just click this checkbox, my calendar, Olivia's calendar. This is really looking great. I can see the two of them side by side. I can turn mine off and focus just on Olivia's. What a great thing, Calendar sharing in OWA.

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