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Learn how to access your Microsoft Exchange account online using Outlook Web App (OWA). In this course, author Gini Courter takes you on a tour of OWA, and shows how to send, receive, and manage your email on the web. Learn the ins and outs of tagging and organizing your email and discover how to create appointments, request meetings, and view multiple calendars. Plus, find out how to add, group, and search for contacts and use the task feature to manage your to-do list effectively.
In this movie, I'm going to show you how you can share a calendar with others. I want the person who supports me in my work to be able to see what my calendar looks like when I'm busy, when I'm not so busy; and to see vaguely what I'm doing and where I'm located. I don't necessarily need them to see the details of what I'm doing. If I have a private appointment, it's enough that it's on the calendar and they know I'm not available. But I'd like them to be able to see that I'm at the Weekly Staff Meeting or that I'm reviewing my inbox, because that helps them better support the kind of work of that I'm doing.
So I'm to share my calendar with Olivia. This is how I'm going to do it. I'm going to choose Share>Share This Calendar. And I'm going to say to Olivia, to email form, we've seen this before, I'd like to share my calendar with you, and I'm going to share all of my information. I'd like to see Olivia's calendar, too, because that makes it easier for me to know how best to work. We're a small team, so I want to know about this. So please let me know if you have any questions about this.
Okay and I'm going to go ahead and send this. So Olivia is going to get an email from me that says, I want to have permission to her calendar, but I'm giving her permission to mine; just like that. So I have an outbound email and I am waiting to see what Olivia thinks about that and what she is going to do with it. In the interim, I probably want to share my calendar with a number of other people too, my other colleagues, people who I need to know that they know what's going on in my calendar. So I can do this multiple time, so I can share this calendar then send it to Judith and say I'd like you to have my calendar and I'd like permission to see yours as well. So I can do that.
I should sort of find out what the culture is of this organization, but I've talked to a few people and they say, oh yeah we share calendars here. So that's good, so share with Judith as well. Now even if somebody hasn't shared their calendar with me, I still have access to being able to see it, because I can see the basic free busy information that I can see in a meeting form. But let's go ahead and see if I have gotten any email back about this calendar at all. So I'm in my Mailbox and I'm getting that same message back from Olivia that says I'd like to share my calendar with you. So that worked well.
Olivia has allowed your request to view his or her calendar, click Add to add the calendar. So here is an add this calendar link. This is exactly what Olivia saw when I emailed her the invitation. So I'm going to add this calendar and it's added to my Calendar list. Now it doesn't say what kind of permissions I have on the calendar. I have whatever permissions Olivia granted. So let's go to Calendar and notice, aside from my calendars, I have people's calendars and I have Olivia's calendar right here. So that's how I share my calendar with another user in OWA and how they respond and shared their calendar back with me.
If I want to see Olivia's calendar right now, let's just preview this. I just click this checkbox, my calendar, Olivia's calendar. This is really looking great. I can see the two of them side by side. I can turn mine off and focus just on Olivia's. What a great thing, Calendar sharing in OWA.
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