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Setting up multiple signatures

From: Outlook 2007 Power Shortcuts

Video: Setting up multiple signatures

You can make emails appear more professional by adding a signature, perhaps with your full name and contact information, and this automatically appears at the bottom of each new email or reply. Outlook supports multiple signatures, which means you have a couple for work, maybe one for family, and one for the homeowners' association that you belong to. Begin by starting a new message from Include group on the Message pulldown the Signature menu. Signature that you've already created will appear here, but since we don't have any we will go ahead and set one up by clicking Signatures.

Setting up multiple signatures

You can make emails appear more professional by adding a signature, perhaps with your full name and contact information, and this automatically appears at the bottom of each new email or reply. Outlook supports multiple signatures, which means you have a couple for work, maybe one for family, and one for the homeowners' association that you belong to. Begin by starting a new message from Include group on the Message pulldown the Signature menu. Signature that you've already created will appear here, but since we don't have any we will go ahead and set one up by clicking Signatures.

We will start by clicking the New button on the left and giving our signature a name. I will call this one Default. In the large text box go ahead and type the signature exactly as you'd like it to appear. Here's a quick tip. If one of your coworkers already has a signature that you like, copy and paste theirs into this box and just change the name and phone number to yours. With our Signature created and formatted the way we would like, click Save. Notice that this now changed my new messages to the default signature that I've just created.

This means that all the messages I create will automatically have the signature at the bottom. If I would like I can also set replies and forwards to go that same signature. Let's test this out. And there with my new blank email is my new signature. To create multiple signatures we will return to the same Signatures window we saw earlier. I will click New again and type the name of the new signature.

Just like last time I'll type my signature. When finished I will click Save and perhaps for this one since it's the short version of my signature, I'll make it my default for any replies and forwards I create. Clicking OK returns me to my email before. Now that I have multiple signatures if I pull down the Signatures menu, I can see my original and my new one and choose to use the new one instead. Take the time to make your signature look great. Aside from your name, it's the only thing that goes out on every email you send.

Our next video discusses the draft feature of Outlook and when to use it.

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This video is part of

Image for Outlook 2007 Power Shortcuts
Outlook 2007 Power Shortcuts

67 video lessons · 7430 viewers

David Diskin
Author

 
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  1. 1m 9s
    1. Welcome
      1m 9s
  2. 18m 5s
    1. Finding a contact in seconds
      50s
    2. Viewing Outlook in multiple windows
      56s
    3. Sending a text (SMS) message from Outlook
      1m 6s
    4. Viewing the schedule for an entire group
      1m 56s
    5. Setting your default Address Book
      1m 28s
    6. Color-coding important messages
      2m 4s
    7. Sending business cards via email
      1m 5s
    8. Using Quick Parts to avoid retyping
      2m 37s
    9. Adding hyperlinks to an email
      2m 54s
    10. Conducting a vote via email
      3m 9s
  3. 24m 31s
    1. Working with folders and subfolders
      2m 43s
    2. David's Rule of Email Organization
      2m 15s
    3. Staying organized with shortcut keys
      1m 48s
    4. Three ways to change how your Inbox displays
      2m 32s
    5. Deleting old messages
      2m 2s
    6. Three automatic rules for incoming messages
      4m 28s
    7. Creating a rule that replies with a message
      2m 0s
    8. Four ways to deal with junk email
      3m 0s
    9. Two ways to find an email
      1m 56s
    10. Repeating searches with Search Folders
      1m 47s
  4. 26m 4s
    1. Seven shortcut keys for sending emails
      1m 35s
    2. Three ways to use your Address Book
      2m 3s
    3. Three ways to send email to lists or groups of people
      2m 30s
    4. Five ways to use the Bcc field
      3m 22s
    5. Five ways to use formatting effectively
      2m 13s
    6. Three ways to spice up the occasional email
      2m 9s
    7. Four faster ways to attach a file to an email
      2m 1s
    8. Skipping attachments altogether
      1m 39s
    9. Sharing your Calendar via email
      1m 47s
    10. Marking an email for follow-up
      1m 6s
    11. Setting up multiple signatures
      2m 15s
    12. Two unusual ways to use the Drafts folder
      2m 6s
    13. Holding an email in your Outbox
      1m 18s
  5. 8m 16s
    1. Five ways to create a task
      2m 54s
    2. Three ways to view your tasks
      1m 8s
    3. Three ways to change task due dates
      1m 13s
    4. Four ways to customize your Tasks folder
      1m 57s
    5. Setting task reminders (alarms)
      1m 4s
  6. 14m 42s
    1. Four ways to reschedule an appointment
      1m 51s
    2. Four ways to track appointment details
      2m 9s
    3. Creating recurring appointments
      1m 33s
    4. Two ways to clone an appointment
      1m 20s
    5. Working with time zones
      1m 59s
    6. Setting the time zone of an appointment
      1m 39s
    7. Changing the time scale
      45s
    8. Finding an appointment quickly
      58s
    9. Using the Calendar with shortcut keys
      2m 28s
  7. 11m 10s
    1. Adding a photo to a contact
      55s
    2. Tracking birthdays and anniversaries
      1m 3s
    3. Getting directions to a contact's address
      59s
    4. Three ways to customize your Contacts list
      1m 40s
    5. Adding a field to your Contacts list
      1m 12s
    6. Filtering your Contacts list
      1m 16s
    7. Merging your contacts into Microsoft Word
      2m 0s
    8. Customizing a business card's appearance
      2m 5s
  8. 16m 2s
    1. Using Outlook Today
      1m 8s
    2. Navigating through Outlook with the keyboard
      1m 3s
    3. Organizing by category
      2m 51s
    4. Setting an out-of-office message
      2m 14s
    5. Working offline
      1m 58s
    6. Ten email netiquette tips
      4m 4s
    7. Six tips for supervisors and managers
      2m 44s
  9. 3m 58s
    1. Customizing the Navigation pane
      57s
    2. Customizing other panes
      1m 45s
    3. Customizing the Quick Access Toolbar
      1m 16s
  10. 54s
    1. Additional resources
      54s

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