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In Outlook 2007 Power Shortcuts, author David Diskin shares an assortment of time-saving tips and tricks to maximize efficiency and productivity in Outlook 2007. The course covers tips for organizing and sending email, working with tasks, scheduling appointments, and maintaining contact lists. Also included are tutorials on email etiquette, Outlook customization, and much more. A quick reference guide to shortcut keys accompanies the course.
So you're currently in California about to fly to New York where there you'll have a 3 o'clock PM appointment. How do we enter this on our calendar? When creating an appointment in Outlook 2007 you can click the Time Zones button from the Appointment tab on the Ribbon. This will display additional choices for setting the start and end time of your appointment. Choose the appropriate time zones for start and end and Outlook will keep track of everything accordingly. Note that this method of scheduling works seamlessly with meeting requests.
If I invite someone to a meeting, Outlook will automatically adjust the start time based on each recipient's time zone when they look at the invitation. But what about my flight itself? This always gets tricky because of the way our departure and arrival times are displayed on the flight ticket. Let me show you how this works. On Monday, I have a flight that leaves at 10 o'clock Pacific Time. I know the flight is going to take about 4 hours, but how can I make sure everything is going to look just fine on my calendar? When I click the Time Zones button I can specify the Start time and the Finish time as well as the Start Time Zone and the Finish Time Zone.
I'll indicate Eastern as my Finish Time Zone and enter the exact time that the ticket says I'll be arriving. Here I specified my flight leaves at 10 o'clock Pacific Time, landing at 5 o'clock PM Eastern Time. Here is my flight and I'm ready to go. With Time Zones under our belt let's cover one more useful setting, the Timescale, and for that, let's move onto the next video.
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