Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member

Setting the print area

From: Office for Educators

Video: Setting the print area

File in Excel spreadsheet is a very powerful digital source which allows you to run real time calculations as well as conditional formatting. There may be a time you desire to print out your Grade Book and have a paper copy. If I was to press Print right now, I would probably end up with five or six sheets that fit together like a puzzle. We can have Word however, print our Grade Book out for us in a very formatted fashion. We're going to learn right now how to set the print area for our Grade Book and tell Word how many pages we'd like our grade book to print across. Right now, we're slightly zoomed in on our grade book. Which means I'm unable to see the entire sheet.

Setting the print area

File in Excel spreadsheet is a very powerful digital source which allows you to run real time calculations as well as conditional formatting. There may be a time you desire to print out your Grade Book and have a paper copy. If I was to press Print right now, I would probably end up with five or six sheets that fit together like a puzzle. We can have Word however, print our Grade Book out for us in a very formatted fashion. We're going to learn right now how to set the print area for our Grade Book and tell Word how many pages we'd like our grade book to print across. Right now, we're slightly zoomed in on our grade book. Which means I'm unable to see the entire sheet.

In order to set the print area I need to make sure the entire grade book is highlighted. To do this I'm going to go to View, I'm going to select Zoom, and I'm going to go down to 50% Zoom and press OK. I'm now able to see the entire Grade Book. Starting in the upper left hand corner I'm going to Click and Hold, and highlight every single cell that is part of our grade book that we would want printed. I'm going to carefully release, I'm going to go up to Page Layout, under the Page Setup area, I'm going to select Print Area and then select Set Print Area.

What I've just told Microsoft Excel, is if I went to print this Excel workbook, the only thing I care about is what I just highlighted. For example, the list we created for our drop-down menu would not be included in the print area, and would not print. If I click in the upper left-hand corner to remove our highlighting, I can also see that there's these dashed lines that appear. which tell me that if I were to print this grade book right now, it would fit across three pages. Let's see if we can format that, to be a little bit cleaner. If I go to the upper left-hand corner, and click on the File tab, and go down to Print, I now have some options to change how my Grade Book's going to print.

The first thing I want to change is the orientation of the paper. Currently, it's at Portrait Orientation, meaning that the paper is vertical, or up and down. If I change this to Landscape Orientation, you'll notice that much more of the grade book fits onto the piece of paper in the Print Preview on the right-hand side of the screen. However, I can see that this is still spanning across six pages, it's not very formatted. So what we can do, is we can actually use a little bit of scaling to change how our grade book's going to show up as we print it.

To do this, I'm going to select the Scaling tab at the bottom of the Print Settings. Under the Scalings tab, I'm going to choose, custom scaling options. Here I can choose how many pages wide and how many pages tall my Grade Book will print across. Currently it's set to adjust to 100% of its normal size. We're going to click on the Fit to box to tell Microsoft Excel exactly how many pages wide and how many pages tall we would like our print area to fit across. It's currently set to two pages wide by one page tall. Let's go ahead and click OK to see what that looks like.

You can see that the Grade Book on the previous screen shrink down slightly. It's now fitting across two pages as opposed to six, and I can use the arrow to preview what those two pages look like. This seems to be an adequate size for me to print out, maybe hand writing an assignment, and hand take some grades. If you have fewer than 30 grades available in your Grade Book, you might be able to quickly select, under the custom scaling, to fit on one page. If I choose to do that with our current Grade Book, however, it's much too small to use functionally. When setting the print area, and choosing the proper scaling be sure to try a few options to see what works best for you.

Show transcript

This video is part of

Image for Office for Educators
Office for Educators

59 video lessons · 3025 viewers

Aaron Quigley
Author

 
Expand all | Collapse all
  1. 2m 9s
    1. Welcome
      40s
    2. Using the exercise files
      26s
    3. Office at Orange Valley School
      36s
    4. What you should know before watching this course
      27s
  2. 1m 37s
    1. Exploring Office versions
      33s
    2. Using Office as an educator
      36s
    3. Using Office desktop and online applications
      28s
  3. 7m 24s
    1. Creating lesson plan templates
      3m 25s
    2. Adding form-field placeholders
      3m 59s
  4. 13m 11s
    1. Formatting headers and footers
      3m 9s
    2. Using AutoText
      2m 9s
    3. Writing math equations
      3m 34s
    4. Using charts and graphs
      4m 19s
  5. 13m 20s
    1. Using tables to create rubrics
      4m 21s
    2. Grading papers with Track Changes and Comments
      3m 49s
    3. Creating grade reports with mail merge
      5m 10s
  6. 4m 23s
    1. Challenge: Create a worksheet template with a dropdown menu
      49s
    2. Solution: Create a worksheet template with a dropdown menu
      3m 34s
  7. 40m 51s
    1. Creating a gradebook
      1m 3s
    2. Understanding cells
      2m 50s
    3. Creating the gradebook layout
      3m 29s
    4. Creating a dropdown list of assignment types
      3m 36s
    5. Writing the grade calculation functions
      5m 44s
    6. Using conditional formats
      5m 45s
    7. Setting the print area
      3m 17s
    8. Adding headers and footers
      2m 28s
    9. Adding list sorting
      2m 38s
    10. Freezing frames and cleaning up
      2m 43s
    11. Replicating sheets
      2m 0s
    12. Challenge: Write a conditional format
      58s
    13. Solution: Write a conditional format
      4m 20s
  8. 35m 28s
    1. Creating a PowerPoint presentation
      22s
    2. Selecting and modifying templates
      4m 1s
    3. Enhancing student engagement with animations
      6m 37s
    4. Utilizing transitions
      4m 42s
    5. Adding graphs and charts
      4m 17s
    6. Adding and configuring media
      4m 18s
    7. Creating handouts and posters
      4m 10s
    8. Configuring presentation settings
      3m 13s
    9. Challenge: Fade transitions to simulate animated graph elements
      37s
    10. Solution: Fade transitions to simulate animated graph elements
      3m 11s
  9. 8m 57s
    1. Adding a school email account and syncing to a remote calendar
      40s
    2. Setting up email accounts
      22s
    3. Creating calendars by class
      3m 2s
    4. Contact notes and groups
      2m 22s
    5. Challenge: Adding an online calendar
      47s
    6. Solution: Adding an online calendar
      1m 44s
  10. 13m 4s
    1. Creating centralized file storage
      3m 59s
    2. Creating a home-office-to-school workflow
      1m 13s
    3. Surveying students
      3m 59s
    4. Challenge: Create a shared phone log using a survey
      54s
    5. Solution: Create a shared phone log using a survey
      2m 59s
  11. 14m 32s
    1. Creating a class website
      31s
    2. Using SharePoint to share information
      42s
    3. Student collaboration
      3m 58s
    4. Teacher collaboration
      5m 21s
    5. Challenge: Add a grading rubric to a SharePoint student site
      49s
    6. Solution: Add a grading rubric to a SharePoint student site
      3m 11s
  12. 41s
    1. Next steps
      41s

Start learning today

Get unlimited access to all courses for just $25/month.

Become a member
Sometimes @lynda teaches me how to use a program and sometimes Lynda.com changes my life forever. @JosefShutter
@lynda lynda.com is an absolute life saver when it comes to learning todays software. Definitely recommend it! #higherlearning @Michael_Caraway
@lynda The best thing online! Your database of courses is great! To the mark and very helpful. Thanks! @ru22more
Got to create something yesterday I never thought I could do. #thanks @lynda @Ngventurella
I really do love @lynda as a learning platform. Never stop learning and developing, it’s probably our greatest gift as a species! @soundslikedavid
@lynda just subscribed to lynda.com all I can say its brilliant join now trust me @ButchSamurai
@lynda is an awesome resource. The membership is priceless if you take advantage of it. @diabetic_techie
One of the best decision I made this year. Buy a 1yr subscription to @lynda @cybercaptive
guys lynda.com (@lynda) is the best. So far I’ve learned Java, principles of OO programming, and now learning about MS project @lucasmitchell
Signed back up to @lynda dot com. I’ve missed it!! Proper geeking out right now! #timetolearn #geek @JayGodbold
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Office for Educators.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Your file was successfully uploaded.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.