Start learning with our library of video tutorials taught by experts. Get started

Outlook 2010: Time Management with Calendar and Tasks

Setting options for the To-Do Bar


From:

Outlook 2010: Time Management with Calendar and Tasks

with Gini Courter

Video: Setting options for the To-Do Bar

Just as I can set options for my Calendar and Tasks, I can also set options for the To-Do Bar. So if your To-Do Bar is not displayed, you can go to View in the Layout group, choose To-Do Bar, and say that you'd like to see it in Normal view. Now the options are also listed here. So I'm showing my To-Do Bar here. Let me show it to you Minimized, that's what it looks like, I can also click here. Sometimes folks will have turned it off.

Watch this entire course now—plus get access to every course in the library. Each course includes high-quality videos taught by expert instructors.

Become a member
Please wait...
Outlook 2010: Time Management with Calendar and Tasks
2h 27m Intermediate Jan 17, 2012

Viewers: in countries Watching now:

Rediscover the robust task management features in Microsoft Outlook 2010. Author Gini Courter explains the difference between Outlook tasks and To-Do Lists, and shows how to use Outlook 2010 to handle both business and personal schedules, from making appointments, to creating and completing tasks, to color-coding calendars and tasks for at-a-glance review.

Topics include:
  • Creating an appointment, event, or meeting
  • Inviting others
  • Creating recurring meetings
  • Flagging emails
  • Creating tasks from email or from scratch
  • Creating custom QuickSteps
  • Applying categories to tasks and to-do items
  • Completing a task and sending an update
  • Setting calendar and task list options
Subjects:
Business Productivity Time Management
Software:
Office Outlook
Author:
Gini Courter

Setting options for the To-Do Bar

Just as I can set options for my Calendar and Tasks, I can also set options for the To-Do Bar. So if your To-Do Bar is not displayed, you can go to View in the Layout group, choose To-Do Bar, and say that you'd like to see it in Normal view. Now the options are also listed here. So I'm showing my To-Do Bar here. Let me show it to you Minimized, that's what it looks like, I can also click here. Sometimes folks will have turned it off.

I'd just so encourage you not to do that, it takes up so little space here on the right when you minimize it, and with a new function like the To-Do Bar, it's nice to give it some time to see how you can integrate this into your work life, because it has lots of nice features in it. So my other options are I can choose to show or not show a Date Navigator. I actually love the Date Navigator, so I am going to keep that. I can show or hide Appointments here.

I can show or hide the Task List down here at the bottom or click the Options button in order to see all of these choices in one space. Also, I can go to the top of the To-Do Bar, right-click, and open this same context menu that I saw here by choosing the To-Do Bar dropdown. So I am going to choose Options. The first thing is how many rows of months do you want to see in the Date Navigator? Right now I'm showing one row.

Now that doesn't mean I only can show one month, it's one row of months. For example, if I give more room to the To-Do Bar, now it's showing one row, but it's actually showing two months. If now, I go into my Options and say show two rows of months, I'll actually see four months here. If I narrow this, I'll see again only the two months.

So it's not the number of months, it's actually the number of rows of months that we're asking for here. The next thing is do you want to Show All Day Events in your appointments; do you want to show appointments at all first. If so, do you want to Show All Day Events and do you want to Show the Details of Private Items. Some people don't want to show the details of private Items because anybody could be walking pass their computer; they work in a work area that's pretty public. So you want to see that there's a private item at 11:30, but you don't want to show its details.

You want to be able to look around first no, there's nobody there and double-click to see the appointment form itself. And then finally do I want to hide or show a Task List. So I'm going to go down to No Task List and notice that the space that's left, that the single row of the Date Navigator doesn't occupy, is totally filled with appointments. If I say that I want to show a Task List, I will then show fewer appointments, so that there's a room for a Task List as well. So Date Navigator, Appointments, Task List, you decide which you want to show, you decide how much of each you want to show by how you split up the space, and know there's no way you can rearrange them to put the tasks higher up and the appointments further down.

But a fair amount of tweaking that you can do to decide how you'd really like to have your To-Do Bar appear. In case you wonder what I do with mine, I actually keep it pretty wide because I like having two months. There are sometimes of the year that I will actually go out and add that second row, so that I can be showing the full quarter coming up in front of me. And the reason that I feel really comfortable doing this is that I'm also able than just to minimize that To-Do Bar when I don't want it and it doesn't take up anywhere near as much space and then I can minimize or maximize my Navigation Pane.

So when I want the To-Do Bar fully displayed, I actually like having a full quarter of months sitting out here in front of me that I can quickly and easily jump into and then slide back over and go back into my Task List or go back into my Contacts, but I really love having a really big Date Navigator, and then I am willing just to minimize the To-Do Bar in order to get it out of my way when I don't need it. So give some thought about how you'd like to configure your To-Do Bar to best support your work in Outlook.

And then again, simply right-click at the top of the To-Do Bar or choose View>To-Do Bar and choose Options to set your options for the To-Do Bar in Outlook 2010.

There are currently no FAQs about Outlook 2010: Time Management with Calendar and Tasks.

Share a link to this course
Please wait... Please wait...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.
Upgrade now


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Upgrade now

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Outlook 2010: Time Management with Calendar and Tasks.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Welcome to the redesigned course page.

We’ve moved some things around, and now you can



Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked

Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.