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Learn how to leverage the power of Microsoft Outlook to stay on top of all your important connections. In this course, author Jess Stratton introduces you to navigating your email messages, calendar, and contacts in Outlook 2013. The course begins with a tour of the interface and shows how to connect to a wide variety of mail, social media, and cloud computing accounts, including IMAP and POP accounts, Facebook, LinkedIn, and even RSS feeds. Jess also shows how to quickly create, send, and read email and reduce your inbox clutter; organize, group, and share contacts; and stay on schedule with calendars and tasks.
We've gone over lots of Calendar options but there's a few extras that you can go in and set at your leisure. Here's where to find them. Click on FILE, Options and go to the Calendar tab. There is a bunch of things that you can change in here, some things you should change as such Work time. Here is where you can set the start time and end time and the days of the week that you're working. Now this is important because Outlook uses this when other people are trying to do free and busy look ups for you to schedule meetings. So you can come in here and set the hours that you're actually working.
You can also change the days. Something else that you can change is the Default reminder time for appointments. It defaults to 15 but you can change it to something like 0 minutes in which the alarm is going to off, right when the appointment is about to start or even 30 minutes before your appointment. There's one more thing I want to show you. I'm going to scroll all the way down and come here to the Auto Accept/Decline button. I can place a check mark here to automatically accept meeting requests and remove any canceled meetings from my calendar without me having to do anything.
I can also place a check mark here, if I want Outlook to automatically decline any meeting that comes in if I already have an existing appointment at that time. I can click OK when I'm done to get out of that dialog. I can even change the weather degrees. I can change it to Celsius or remove it entirely from my calendar. So there's lots of choices here. I encourage you to poke around and customize the options to how you work best. When you're all done, just click on OK, to get right out of the Options.
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