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When we first introduce ourselves to someone in person, we tend to give them our business card, but what about e-mail? Outlook allows us to send a contact our own business card or anyone else's through e-mail as an attachment. If the recipient is using any modern e-mail program, they will be able to save that business card into their own contacts. Let me show you how this works. While composing an e-mail, I will place my cursor where the business card should appear. From the Ribbon in the Message tab, I will pull down Attach Item and then Business Card.
Business cards that I have already included in past e-mails show here. But to find a business card that I have not yet used, I will click Other Business Cards. My list of contacts appears, and I will choose the person that I'd like to include. Remember that you can type a few keys on your keyboard to jump to a specific contact. I'll press OK, and their card is automatically inserted where my cursor was. Note also that a VCF was attached to the e-mail. This attachment contains all of the contact's information, like their e-mail and phone number.
The recipient of the e-mail can easily save this to their own contacts. Sending a business card is a great, quick way to pass on information, and remember the next time you go to use this feature, contacts you've already sent will appear in the list. In chapter 7, I cover how to customize the look of someone's business card, but for now, let's move on to tip number eight.
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