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Discover the power shortcuts the pros use to navigate PowerPoint 2010 with ease. Author Alicia Katz Pollock shows how to customize views, work with text, format slides, and publish your final presentation. The course also includes her top 10 tips for working with presentations, including autofitting text, creating custom bullets, and using shapes to mask images and video.
Because PowerPoint is more of a layout and design program than it is a word processor, it's object-oriented, instead of text-based. This means that everything on this slide, whether it be words or pictures is contained inside a bounding box. Let's take a look at the ramifications of working with objects in your PowerPoint presentation. Go to Slide 2. So first, what is an object? There are two states. When I click in the text, I'm in Edit mode. I can see my cursor flashing and my box has a dotted line around it. This allows me to drag across my text when I want to highlight it. Now if I click on the edge of the box, it now has a solid edge and any text formatting applies to everything inside the box.
Object mode also allows you to format the box itself using the drawing tools. This allows you to play with the object's fills and outlines with special effects like shadows or 3D. Now I'll go to Slide 3. If you'd like to add additional text to a slide, you can go to the Insert tab and click on Text Box right in the middle. I'll click where I want the upper left-hand corner of the box to go and drag down to the right and then I'll type in 2012-2013. When I click on the box, if I'd like to move it, I can click on the edge of the box and drag it, I can also use the dots in the corners as handles to resize the text box.
If I copy a box while it's in Object mode, I just used Ctrl+C, when I go to another slide and paste, I'll use Ctrl+V, that box will appear in the exact same location. Now go back to Slide 2. If I want to select all the text inside a box, if I've clicked inside a box, I can drag to highlight my content. I can double-click to select one word, and if I triple-click, it will select all the text inside the box. I'll click to remove that highlighting. I can also highlight all the text inside a box by doing Ctrl+A which selects all.
Now if I'm not clicked inside a box and nothing on my slide is highlighted, when I do a Ctrl+A, all of my placeholders will get selected and any formatting I do will be applied to everything all at once. Understanding the difference between Object mode and Edit mode will help you understand what's happening on your slide as you develop your presentation.
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