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Selecting and moving messages

From: Outlook Web App (OWA) 2010 Essential Training

Video: Selecting and moving messages

There are at least three different ways that you can move and copy items from one folder to another in OWA. But first, you have to know how to select one or more items. Something is always selected; there is a check mark in front of it. But if for example, I wanted to move several messages, then what I can do is hold Ctrl to select items one after another; simply hold Ctrl key and select. Or if they're right next to each other, I can hold Shift and select an entire group of messages. So just as it is in Windows you use Ctrl for items that are non-contiguous or Shift to select a contiguous list or items or items huddled together.

Selecting and moving messages

There are at least three different ways that you can move and copy items from one folder to another in OWA. But first, you have to know how to select one or more items. Something is always selected; there is a check mark in front of it. But if for example, I wanted to move several messages, then what I can do is hold Ctrl to select items one after another; simply hold Ctrl key and select. Or if they're right next to each other, I can hold Shift and select an entire group of messages. So just as it is in Windows you use Ctrl for items that are non-contiguous or Shift to select a contiguous list or items or items huddled together.

When I have the items selected that I want to move, the first way I can do it is simply to use drag and drop. So if I'd like this to go in the Budget folder, I can hang on to this message, pull it over here and drop it and it's now moved. If I want to get it back, I can go to the Budget folder drag it, drop it back in the Inbox, just like that. Now if I want to move it using drag and drop I just drag. If I want to copy it then, I hold Ctrl and drag, and notice when I do there's a plus (+) symbol that appears on the icon for my pointer.

That means that if I let the mouse button go or if I'm working on a touch pad, if I just pick my finger up while I'm still holding the Ctrl button I'm going to get two of these. So now I have one here, but I also have one here in my Budget folder. And notice that like the item that I copied, it has all its attributes; its categories, its flag status. If I have a reminder here, I'll get two reminders, one from this message and one from this one. So I'm going to delete this message because it was just for a demonstration.

I don't want to have copies of messages in different places. I'm just going to go ahead and drop that in my Deleted Items folder along with the other things we've deleted today. Now another way that I can move or copy one or more selected items is to right-click and choose Move to Folder or Copy to Folder. If you have a lot of folders and don't see the folder you want to drag to, you can just choose Move to Folder, it opens up a folder list. This is all of your folders, so it's your Calendar, your Contacts, your Tasks, everything. You can expand as I say, I would like to go ahead and move this here, I can also create a new folder on the fly.

Say I would like a new folder in my inbox, Create New Folder and it will allow me to create a brand new folder for this item if I wish. Right-click and Copy to Folder works exactly the same way. I have those same commands here on the Move menu at the top of my information viewer. So if I have one or more selected messages, I can move to a specific folder or copy to folder, but here's the cool thing, it keeps a list of the places that I've been recently. So I have moved or copied items to Deleted Items to Budget to the Inbox and I'm assuming that there's something in Junk email that OWA automatically put there form me.

So this is your recently moved or copied to list, if you're copying several items and then scrolling and finding some more, rather than going back to Move to Folder or Copy to Folder, just click Move and choose the folder from the top of the list here. So whether you right-click and use the context menu, choose from the menu at the top of the Inbox, or simply use drag and drop, it's easy to move items to different folders in OWA.

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Image for Outlook Web App (OWA) 2010 Essential Training
Outlook Web App (OWA) 2010 Essential Training

52 video lessons · 4165 viewers

Gini Courter
Author

 
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  1. 3m 24s
    1. Welcome
      1m 2s
    2. What OWA is and isn't
      2m 22s
  2. 15m 23s
    1. Logging in to OWA
      3m 21s
    2. Exploring the OWA interface
      5m 16s
    3. Exploring the light client interface
      4m 15s
    4. Comparing OWA light to the standard OWA interface
      2m 31s
  3. 15m 11s
    1. Composing a message
      5m 1s
    2. Checking spelling and setting message options
      5m 11s
    3. Attaching a file
      3m 8s
    4. Sending a message
      1m 51s
  4. 30m 45s
    1. Viewing messages
      6m 54s
    2. Printing messages
      4m 0s
    3. Downloading attachments
      5m 1s
    4. Replying and forwarding
      7m 43s
    5. Deleting and managing deleted items
      4m 0s
    6. Ignoring a conversation
      3m 7s
  5. 11m 54s
    1. Understanding tags
      3m 1s
    2. Creating and applying categories
      3m 52s
    3. Flagging items
      5m 1s
  6. 24m 59s
    1. Checking your mailbox size
      4m 5s
    2. Creating an inbox folder
      2m 29s
    3. Selecting and moving messages
      3m 31s
    4. Adding folders to favorites
      4m 28s
    5. Applying a filter
      5m 24s
    6. Searching for messages
      5m 2s
  7. 20m 17s
    1. Creating an email signature
      3m 59s
    2. Setting automatic replies
      8m 23s
    3. Changing your password
      2m 4s
    4. Creating inbox rules
      4m 50s
    5. Understanding notes
      1m 1s
  8. 21m 11s
    1. Viewing and printing calendars
      7m 4s
    2. Creating an appointment
      6m 4s
    3. Modifying and cancelling an appointment
      1m 57s
    4. Working with repeating appointments
      6m 6s
  9. 23m 24s
    1. Creating a meeting
      3m 22s
    2. Responding to a meeting invitation
      6m 0s
    3. Viewing responses
      2m 23s
    4. Updating a meeting
      8m 0s
    5. Creating repeating meetings
      3m 39s
  10. 8m 29s
    1. Sharing a calendar
      3m 19s
    2. Opening calendars belonging to others
      2m 25s
    3. Changing calendar sharing permissions
      2m 45s
  11. 17m 3s
    1. Creating a contact
      4m 16s
    2. Creating a group
      3m 24s
    3. Searching for a person
      3m 17s
    4. Importing or forwarding a contact or group
      4m 28s
    5. Creating a contact from an email
      1m 38s
  12. 14m 2s
    1. Creating a task
      4m 15s
    2. Viewing tasks and flagged items
      4m 2s
    3. Updating a task
      2m 41s
    4. Using repeating tasks
      3m 4s
  13. 1m 36s
    1. Next steps
      1m 36s

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