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Teachers, your time is valuable. Learn to reduce your workload, streamline grading and lesson planning, and share resources with students and other teachers with Microsoft Office. Aaron Quigley teaches you how to use Word's templates to create lessons and worksheets more efficiently, use Track Changes to digitally grade papers, build gradebooks in Excel, give presentations from PowerPoint, collaborate over SkyDrive, and connect using Outlook and SharePoint. These lessons are explored using sample lessons, homework, and tests like you'd find at a real-world school. And at the end of each section, Aaron invites you to test what you've learned in a video challenge.
When you first open Microsoft PowerPoint, it brings you to a theme browser. Here's an opportunity to create a PowerPoint presentation using predefined fonts, looks, and layouts. It's great to have your own theme for your classroom. This way you can quickly create a PowerPoint presentation that has the feel, look, and maybe even logos of your institution. However, we don't have to start from scratch. We can work smarter versus harder by selecting one of Microsoft's pre-built themes and modifying it for our use. The first thing I'm going to do is go ahead and select the theme that we're going to modify. At the very top, there's some selected searches for Microsoft's online theme browser.
I'm going to go ahead and click on Education to bring up a list of educational themes. You can see on the right hand side, in this category there's 862 themes. Lucky for you, we're not going to go through them one by one. I've already selected a theme that'll work great for our purposes. Right here, we've got the Educational Subject Presentation theme. It uses a nice chalkboard background design. Some of the symbols on the background are also very appropriate to the math and sciences. And so, we're going to go ahead and click this, preview it. You can even flip through its locational slides, and we're going to click Create to go ahead and open it up in Microsoft PowerPoint.
Now, there's a lot we need to change in this theme before we make it a template. The first thing I notice is the sizing. My projector only projects at a four by three ratio. This is set up to project at a 16 by 9 ratio. To do that, I can click on Design, over on Slide Size, I can either choose between Standard or Wide Screen. I'm going to go and select Standard, since it matches my projector, and here I have two options. I can choose to Maximize Content, which will cut off the right and the left of every piece of information, or I can choose Ensure Fit. Let me show you one of the issues with choosing maximize. I'll go and click it.
And if I come down here to slide number five, I can see oh, some of my content is hanging over the edge of the slide. So maximizing content for our theme isn't the best choice. To change back, I will simply go back to Wide Screen. Convert back to standard, but this time I'll choose Ensure Fit. As you can see, it shrunk down the content, so it still fits perfectly on the slide. Now, the next thing we need to tackle are the colors. This yellow is not my school's color. My school uses more of a blue green theme. On the right hand box under Variance, there's a Drop-down menu.
Here, I can choose variations to the color, to the fonts, and to the effects. I'm going to go ahead and go into Colors, and choose this blue green theme. And you'll notice on the left hand side as well as in the main slide, anything that had the original yellow color to it has been replaced with this blue green color. Another thing I'd like to change are the feel of the graphics. Here on slide three, we have a very basic bar graph. While this looks very nice and professional, I want to make this a little bit more of a student friendly feel. I'm going to go back to my Variations menu. I'm going to choose Effects. I'm going to go ahead and apply a grunge texture to all of these graphics.
The bars in my bar graph have this grunge theme applied, and also some of the backgrounds down here in these graphics have the grunge theme applied as well. I think that'll fit well with my science class, and I think my students will enjoy that over the more high-gloss look. Here on the layout page, I'd like to go ahead and place my school logo on the title slide so that every single time I use this theme, the first thing my students see is our school logo. To do that, I'm going to go ahead and select this slide, go to the Insert tab, and select Pictures. In the exercise file, under Chapter 7, here I've got the Orange Valley Middle School logo.
I'm going to go ahead and select it, click Insert, and now I can position it where ever I'd like it on this slide. I'll use some of these hinting bars to go ahead and put it in the top left-hand corner. So now, whenever I open up the slide that logo will automatically be there. The final thing we need to do to make sure the logo is accessible in the future is save it as a template. We can go to File > Export. We're going to change the file type. This is the same steps by the way as the template we created for Word. We're going to select Template. We need to make sure this is going in our Custom Office Templates.
And I'm going to title this particular presentation, Orange Valley Middle School. Click Save. And now, if I go ahead and go to File > New. Under the template browser, I can simply click on Personal, and there we are. We've got our Orange Valley Middle School template ready to go.
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