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PowerPoint 2010 Power Shortcuts

Selecting Ribbon commands using KeyTips


From:

PowerPoint 2010 Power Shortcuts

with Alicia Katz Pollock

Video: Selecting Ribbon commands using KeyTips

While the Ribbon makes it easy to access most of PowerPoint's commands, many Power users would rather activate commands without constantly reaching for the mouse. This is particularly helpful if you're repeating the same set of steps. Once you get the keyboard sequence in muscle memory, it's much faster than clicking. Here is how to navigate ribbons and dialog boxes using key tips. So let's say I'm on Slide 2 and I want to resize this text. I'll go ahead and highlight it. Now press Alt on your keyboard. On some keyboards you can also press the F10 key. Now little letters appear over each of the tabs and the Quick Access Toolbar has a 1, 2, 3 on the buttons.
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  1. 1m 44s
    1. Welcome
      54s
    2. Using the exercise files
      50s
  2. 31m 25s
    1. Autofitting text
      2m 40s
    2. Working with slide and handout masters
      3m 56s
    3. Working in Outline view
      3m 14s
    4. Adding photo albums
      4m 15s
    5. Creating custom bullets
      3m 16s
    6. Using shapes to mask images and videos
      2m 27s
    7. Copying formats
      3m 28s
    8. Arranging graphics
      4m 39s
    9. Importing outlines from Word
      1m 48s
    10. Embedding fonts in the file
      1m 42s
  3. 5m 8s
    1. Opening recent files
      2m 51s
    2. Changing the AutoRecover settings
      1m 8s
    3. Changing the default saving location
      1m 9s
  4. 5m 2s
    1. Tailoring the status bar
      1m 31s
    2. Using gridlines and guides
      3m 31s
  5. 8m 28s
    1. Selecting Ribbon commands using KeyTips
      3m 15s
    2. Using keyboard commands and function keys
      3m 35s
    3. Navigating with the keyboard
      1m 38s
  6. 14m 44s
    1. Using paste options
      3m 15s
    2. Using AutoCorrect to create abbreviations
      2m 2s
    3. Adding headers, footers, and today's date
      4m 1s
    4. Creating custom themes
      5m 26s
  7. 11m 49s
    1. Selecting objects vs. text
      2m 7s
    2. Adjusting paragraph spacing
      2m 8s
    3. Inserting and removing hyperlinks
      4m 19s
    4. Using the Font dialog box
      2m 14s
    5. Clearing formatting
      1m 1s
  8. 17m 29s
    1. Working with screenshots
      1m 52s
    2. Using SmartArt with picture placeholders
      3m 1s
    3. Creating transparent spot colors
      1m 26s
    4. Deconstructing and editing clip art
      3m 11s
    5. Disabling hardware graphics acceleration
      1m 15s
    6. Compressing images
      6m 44s
  9. 41m 35s
    1. Creating 3D shapes
      2m 38s
    2. Working with picture effects
      3m 44s
    3. Perfecting gradients
      4m 17s
    4. Adding action buttons
      4m 49s
    5. Animating bulleted lists
      4m 53s
    6. Designing motion paths
      7m 53s
    7. Creating cumulative animations
      8m 51s
    8. Coordinating transitions
      2m 38s
    9. Modifying object visibility
      1m 52s
  10. 4m 5s
    1. Reusing slides from other presentations
      2m 22s
    2. Exporting content to Word
      1m 43s
  11. 17m 21s
    1. Saving ink and paper when printing
      5m 16s
    2. Stripping out proprietary metadata
      1m 18s
    3. Creating custom slideshows
      2m 29s
    4. Exporting to PDF and JPEG
      3m 52s
    5. Saving as a template
      4m 26s
  12. 39s
    1. Goodbye
      39s

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PowerPoint 2010 Power Shortcuts
2h 39m Intermediate May 29, 2012

Viewers: in countries Watching now:

Discover the power shortcuts the pros use to navigate PowerPoint 2010 with ease. Author Alicia Katz Pollock shows how to customize views, work with text, format slides, and publish your final presentation. The course also includes her top 10 tips for working with presentations, including autofitting text, creating custom bullets, and using shapes to mask images and video.

Topics include:
  • Opening recent files
  • Rearranging the interface
  • Using keyboard shortcuts
  • Using the Paste options effectively
  • Adding headers and footers
  • Clearing existing formatting
  • Incorporating screenshots and SmartArt
  • Editing clip art
  • Creating 3-D shapes
  • Animating bulleted lists
  • Coordinating transitions
  • Exporting content to Word
  • Creating custom slideshows
Subjects:
Business Productivity
Software:
Office PowerPoint
Author:
Alicia Katz Pollock

Selecting Ribbon commands using KeyTips

While the Ribbon makes it easy to access most of PowerPoint's commands, many Power users would rather activate commands without constantly reaching for the mouse. This is particularly helpful if you're repeating the same set of steps. Once you get the keyboard sequence in muscle memory, it's much faster than clicking. Here is how to navigate ribbons and dialog boxes using key tips. So let's say I'm on Slide 2 and I want to resize this text. I'll go ahead and highlight it. Now press Alt on your keyboard. On some keyboards you can also press the F10 key. Now little letters appear over each of the tabs and the Quick Access Toolbar has a 1, 2, 3 on the buttons.

Some of the letters are the first letters of the tab name. Context-sensitive tools like the Drawing Tools over here always start with the J. Next press the letter for the button you want. So I want to be on the Home ribbon, so I'll press H. I want to change my Font Size and notice the FS, so I'll type FS. Now I'm in the Font Size and I'll type 24 and press Enter. My font has now changed to 24. Now that might have seemed a little long, but watch what happens when I do it in rhythm.

I'm going to go down to Slide 9 and highlight this text down here, so again, Alt+H, FS 24. That was faster than reaching for my mouse, changing the Font Size and putting my hands back on the keyboard. So now you can also use the keyboard to navigate the ribbons. Let's go down to Slide 11. I'm going to actually insert an image without even touching my mouse. Again, press Alt on your keyboard to activate the ribbon. Now we already saw that you can press the letter of the tab that you want, but you can also use your left and right arrows to switch from ribbon to ribbon. I'm going to hit the right arrow once to go to Insert. Now I'll press the down arrow and it takes me by buttons and I'll use my right arrow to move over to picture, and then hit Enter to activate the command.

Navigate to the folder that has the picture that you want. Notice my cursor is flashing down in File name. If I hit Shift+Tab, I can go up to my Files and then I'll press my Down arrow one time to highlight the picture that I want and press Enter to insert it. Now let's change the size of this picture just by using the keyboard, although, I do have to press my mouse one time to go to the Size Group and click the Launcher button. I can now press my Tab keys to scroll through all the items in the dialog box, and if I need to go up, I'll hold down the Shift key and then press Tab to go backwards.

I can use Up and Down Arrows on my keyboard to adjust the numbers or to change the Size quickly, I can just type the dimension that I want and press Tab. Also notice that many of the commands have little lines under one of the letters. So for example, if I want to turn off the Relative to original picture size, I'll hold down the Alt key and tap R, and it unchecks itself. Notice the Close button in the bottom right corner of the dialog box is outlined in blue. That means that I can just hit Enter which is the same as clicking the button.

Now that I've my picture, I can use my arrows on my keyboard to move it, although, this is one case where it will be faster just to pick it up and drag it. By learning to navigate ribbons and dialog boxes with your keyboard, you can get a lot of your frequent tasks done faster than you can by reaching for your mouse every time.

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