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Searching for a person

From: Outlook Web App (OWA) 2010 Essential Training

Video: Searching for a person

I have two different lists of people that I can access from OWA: the global address list and my own contacts folder. I also then have two different places and two different ways I can search. So if I click on Contacts I can search through my contacts right here. If I want to find for example, a particular person, I can type in there name and press Enter and I will find it. And if you click this dropdown, you can search in this folder. But if you had other contact items you could search there as well. We were using just one contacts folder, but there are times that you might want to create a second contacts folder. An example that might be a holiday letter; and you want to send it just to the people in the folder. Then we don't see them the rest of the year, we don't bother to take a look at their addresses, we don't send emails to them here's this special list.

Searching for a person

I have two different lists of people that I can access from OWA: the global address list and my own contacts folder. I also then have two different places and two different ways I can search. So if I click on Contacts I can search through my contacts right here. If I want to find for example, a particular person, I can type in there name and press Enter and I will find it. And if you click this dropdown, you can search in this folder. But if you had other contact items you could search there as well. We were using just one contacts folder, but there are times that you might want to create a second contacts folder. An example that might be a holiday letter; and you want to send it just to the people in the folder. Then we don't see them the rest of the year, we don't bother to take a look at their addresses, we don't send emails to them here's this special list.

So just in the same way we could create other folders you can create one here. If you'd had other folders you can search all contact items. So if I'm looking for any particular person in my contacts, I can find them right here. But this is not searching the global address list, it's only searching my contacts. So when I look for Greg Hurion, I don't find him here, because he's not on my contacts list. That's what the Find Someone box is for here. I'm going to look for Greg. This is going to search not in my contacts, but in the global address list.

So as soon as I start typing, here he is. Or if I enter information and someone doesn't pop up right away, it's often because they're someone I don't correspond with. But I can press Enter here and notice hat automatically we have the find someone results come back, oh we do have Chris Green. Okay, and the next time I go look for Chris it will find Chris. So think of this as the global address list augmented with my frequently used peoples lists. Because as soon as I start typing O, I get Olivia; J, I get Judith and Curt James.

So the people whose email addresses you frequently use from the global address list are going to pop-up much more quickly here. Over here is where I'm going to search through my contacts list to find specific people who are in my contacts. Click the red X to clear the list and go back to your regular contacts list. You also have the ability to open advance search here. So imagine you have several hundred contacts and you can then click and open advanced; and you also have the ability, in this case, to search for a particular category.

So I'm searching for a contact who fits a particular category. We haven't assigned categories to our contacts, but we could in the same way that we assign categories to our calendar items. Perhaps knowing that we can search on them, we'd be much more interested in doing that. Let me assign one category to customers, another category to suppliers, and so on. So this is how we search in OWA to find contacts. Open the Contacts folder and search. But you can search the global address book from anywhere, from email, from contacts, even from my calendar. This link to find someone else in my organization is always here.

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Outlook Web App (OWA) 2010 Essential Training

52 video lessons · 4191 viewers

Gini Courter
Author

 
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  1. 3m 24s
    1. Welcome
      1m 2s
    2. What OWA is and isn't
      2m 22s
  2. 15m 23s
    1. Logging in to OWA
      3m 21s
    2. Exploring the OWA interface
      5m 16s
    3. Exploring the light client interface
      4m 15s
    4. Comparing OWA light to the standard OWA interface
      2m 31s
  3. 15m 11s
    1. Composing a message
      5m 1s
    2. Checking spelling and setting message options
      5m 11s
    3. Attaching a file
      3m 8s
    4. Sending a message
      1m 51s
  4. 30m 45s
    1. Viewing messages
      6m 54s
    2. Printing messages
      4m 0s
    3. Downloading attachments
      5m 1s
    4. Replying and forwarding
      7m 43s
    5. Deleting and managing deleted items
      4m 0s
    6. Ignoring a conversation
      3m 7s
  5. 11m 54s
    1. Understanding tags
      3m 1s
    2. Creating and applying categories
      3m 52s
    3. Flagging items
      5m 1s
  6. 24m 59s
    1. Checking your mailbox size
      4m 5s
    2. Creating an inbox folder
      2m 29s
    3. Selecting and moving messages
      3m 31s
    4. Adding folders to favorites
      4m 28s
    5. Applying a filter
      5m 24s
    6. Searching for messages
      5m 2s
  7. 20m 17s
    1. Creating an email signature
      3m 59s
    2. Setting automatic replies
      8m 23s
    3. Changing your password
      2m 4s
    4. Creating inbox rules
      4m 50s
    5. Understanding notes
      1m 1s
  8. 21m 11s
    1. Viewing and printing calendars
      7m 4s
    2. Creating an appointment
      6m 4s
    3. Modifying and cancelling an appointment
      1m 57s
    4. Working with repeating appointments
      6m 6s
  9. 23m 24s
    1. Creating a meeting
      3m 22s
    2. Responding to a meeting invitation
      6m 0s
    3. Viewing responses
      2m 23s
    4. Updating a meeting
      8m 0s
    5. Creating repeating meetings
      3m 39s
  10. 8m 29s
    1. Sharing a calendar
      3m 19s
    2. Opening calendars belonging to others
      2m 25s
    3. Changing calendar sharing permissions
      2m 45s
  11. 17m 3s
    1. Creating a contact
      4m 16s
    2. Creating a group
      3m 24s
    3. Searching for a person
      3m 17s
    4. Importing or forwarding a contact or group
      4m 28s
    5. Creating a contact from an email
      1m 38s
  12. 14m 2s
    1. Creating a task
      4m 15s
    2. Viewing tasks and flagged items
      4m 2s
    3. Updating a task
      2m 41s
    4. Using repeating tasks
      3m 4s
  13. 1m 36s
    1. Next steps
      1m 36s

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