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Outlook 2013 Essential Training

Searching mail


From:

Outlook 2013 Essential Training

with Jess Stratton

Video: Searching mail

With each release of Outlook, it becomes easier to find that one message that you really need. Using the Search ribbon tab, there are lots of options to whittle down your selection, instead of having to spend precious time searching. I am in my Inbox right now. To start a search, I am simply going to put the cursor in the Search Current Mailbox. All of a sudden, it has brought up the Search ribbon tab. Now the first thing you need to look at is the scope of what I am searching. Right now on the right, I can see that it is searching the current mailbox.
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  1. 43s
    1. Welcome
      43s
  2. 14m 45s
    1. Getting started
      2m 16s
    2. Touring the Outlook interface
      3m 54s
    3. Exploring the Ribbon
      4m 50s
    4. Exploring the Navigation and Status bars
      3m 45s
  3. 19m 40s
    1. An overview of adding accounts
      55s
    2. Adding an IMAP, Exchange, or POP account automatically
      1m 55s
    3. Adding an IMAP, Exchange, or POP account manually
      3m 22s
    4. Adding a Facebook and LinkedIn account using the Social Connector
      3m 18s
    5. Adding an RSS feed
      3m 28s
    6. Connecting to an iCloud account
      2m 57s
    7. Connecting with SkyDrive
      3m 45s
  4. 23m 14s
    1. Reading mail
      4m 54s
    2. Customizing the inbox
      5m 45s
    3. Saving attachments from a message
      3m 25s
    4. Searching mail
      3m 23s
    5. Flagging messages as junk mail
      3m 4s
    6. Finding messages quickly
      2m 43s
  5. 27m 22s
    1. Using conditional formatting to change font and color
      3m 43s
    2. Creating follow-up flags and color categories
      5m 49s
    3. Organizing mail into folders
      3m 42s
    4. Using Quick Steps to process messages
      4m 26s
    5. Using mail rules to process messages
      4m 40s
    6. Cleaning up your mailbox
      5m 2s
  6. 26m 32s
    1. Creating a new message
      3m 17s
    2. Replying to and forwarding a message
      3m 12s
    3. Formatting a message
      3m 43s
    4. Creating voting buttons in a message
      1m 57s
    5. Adding signatures
      2m 27s
    6. Sending an out-of-office or autoreply email
      4m 11s
    7. Exploring delivery options
      2m 39s
    8. Creating personal stationery
      4m 5s
    9. Exploring other mail settings
      1m 1s
  7. 22m 15s
    1. Introducing the Address Book
      51s
    2. Creating a new contact
      5m 17s
    3. Creating a new contact group
      2m 48s
    4. Assigning a category to a contact
      2m 38s
    5. Searching for contacts quickly
      3m 23s
    6. Moving and copying contacts into folders
      2m 1s
    7. Sharing contact data with others
      3m 38s
    8. Getting driving directions to a contact's address
      1m 39s
  8. 31m 22s
    1. Introducing the calendar
      4m 59s
    2. Creating an appointment and a reminder
      5m 44s
    3. Creating a meeting
      5m 5s
    4. Chairing a meeting
      2m 50s
    5. Responding to a meeting invitation
      3m 6s
    6. Opening other calendars
      3m 58s
    7. Printing, emailing, and sharing the calendar
      4m 7s
    8. Setting calendar preferences
      1m 33s
  9. 6m 24s
    1. Introducing tasks
      2m 6s
    2. Creating and assigning tasks
      2m 17s
    3. Creating notes
      2m 1s
  10. 13m 35s
    1. Exporting PST and OST data files
      3m 12s
    2. Reusing text by creating Quick Parts
      3m 14s
    3. Inserting pictures, charts, and screenshots into messages and calendar entries
      3m 24s
    4. Setting language preferences
      2m 19s
    5. Setting advanced general Outlook options
      1m 26s
  11. 27s
    1. Next steps
      27s

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Outlook 2013 Essential Training
3h 6m Appropriate for all Feb 08, 2013

Viewers: in countries Watching now:

Learn how to leverage the power of Microsoft Outlook to stay on top of all your important connections. In this course, author Jess Stratton introduces you to navigating your email messages, calendar, and contacts in Outlook 2013. The course begins with a tour of the interface and shows how to connect to a wide variety of mail, social media, and cloud computing accounts, including IMAP and POP accounts, Facebook, LinkedIn, and even RSS feeds. Jess also shows how to quickly create, send, and read email and reduce your inbox clutter; organize, group, and share contacts; and stay on schedule with calendars and tasks.

Topics include:
  • Exploring the Ribbon
  • Adding an IMAP, Exchange, or POP account automatically
  • Connecting to iCloud or SkyDrive
  • Saving attachments
  • Searching mail
  • Flagging messages
  • Using mail rules to process messages
  • Replying to and forwarding a message
  • Adding signatures
  • Creating new contacts
  • Creating and responding to meeting invitations
  • Setting up advanced options
Subjects:
Business Productivity Email Teacher Tools Education Student Tools
Software:
Office Outlook Office 365
Author:
Jess Stratton

Searching mail

With each release of Outlook, it becomes easier to find that one message that you really need. Using the Search ribbon tab, there are lots of options to whittle down your selection, instead of having to spend precious time searching. I am in my Inbox right now. To start a search, I am simply going to put the cursor in the Search Current Mailbox. All of a sudden, it has brought up the Search ribbon tab. Now the first thing you need to look at is the scope of what I am searching. Right now on the right, I can see that it is searching the current mailbox.

Right now on the left-hand side, I can see that I am currently in my Exchange Inbox. So it is going to search all the folders in my Exchange Inbox, but it won't search my Gmail account that I have got setup here also. If I wanted it to, on this dropdown, I could put All Mailboxes. Now it is going to search my Gmail account and my Exchange account. So let's put in something. I am looking for a particular email from Akee. I can start typing her name and I will see all my search results.

Now I can actually further refine these using the Search ribbon. Here are my refined categories. I can search by Sender, Subject, whether or not the email Has Attachments or not, or some other criteria. For example, in this pull down menu, I am going to change this to search for emails from Akee from Last Week. That's a little better. It has narrowed it down. If I wanted to clear this and do a completely new search, I can click on this X and it is going to bring me right back to where I was, so that I can put the cursor right back in and start all over again.

Let's see, this time I am going to search for a product release. Again, I don't have to hit Enter; I can just keep typing. So I see a lot of results. Again, I want to further refine this, but I don't see it up here in that Refine Category. That is okay. This time we are going to click on the plus sign (+) next to More and add our own criteria. Here are some other things that we can search for. I am going to come all the way down here, because I know that there was something in the body of the email that I was looking for.

So now I can look for something in the body and there was a word, furniture. That's better. Now it has whittled it down to anything that said new product release, and in the body of the email that contained the word furniture. So I found my email. When I am all done searching, I can simply go back to my Search ribbon and hit Close Search. To bring it back up again, I just have to click right on the Search bar in the Inbox itself.

To get rid of these extra fields, I can click Remove and I am right back to the search that I usually have. If there is a search that I frequently do, I can come up here to Recent Searches in the Search ribbon and anything that I have recently done will be here. I can select it and it will do my search. Again, I need to pay attention to which mailbox I am searching, because that is going to change the results I get. When I am all done with my searches, I can go back to the Search ribbon and choose Close Search.

So that's how easy it is to find anything in your Outlook mail file.

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