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With each release of Outlook, it becomes easier to find that one message that you really need. Using the Search ribbon tab, there are lots of options to whittle down your selection, instead of having to spend precious time searching. I am in my Inbox right now. To start a search, I am simply going to put the cursor in the Search Current Mailbox. All of a sudden, it has brought up the Search ribbon tab. Now the first thing you need to look at is the scope of what I am searching. Right now on the right, I can see that it is searching the current mailbox.
Right now on the left-hand side, I can see that I am currently in my Exchange Inbox. So it is going to search all the folders in my Exchange Inbox, but it won't search my Gmail account that I have got setup here also. If I wanted it to, on this dropdown, I could put All Mailboxes. Now it is going to search my Gmail account and my Exchange account. So let's put in something. I am looking for a particular email from Akee. I can start typing her name and I will see all my search results.
Now I can actually further refine these using the Search ribbon. Here are my refined categories. I can search by Sender, Subject, whether or not the email Has Attachments or not, or some other criteria. For example, in this pull down menu, I am going to change this to search for emails from Akee from Last Week. That's a little better. It has narrowed it down. If I wanted to clear this and do a completely new search, I can click on this X and it is going to bring me right back to where I was, so that I can put the cursor right back in and start all over again.
Let's see, this time I am going to search for a product release. Again, I don't have to hit Enter; I can just keep typing. So I see a lot of results. Again, I want to further refine this, but I don't see it up here in that Refine Category. That is okay. This time we are going to click on the plus sign (+) next to More and add our own criteria. Here are some other things that we can search for. I am going to come all the way down here, because I know that there was something in the body of the email that I was looking for.
So now I can look for something in the body and there was a word, furniture. That's better. Now it has whittled it down to anything that said new product release, and in the body of the email that contained the word furniture. So I found my email. When I am all done searching, I can simply go back to my Search ribbon and hit Close Search. To bring it back up again, I just have to click right on the Search bar in the Inbox itself.
To get rid of these extra fields, I can click Remove and I am right back to the search that I usually have. If there is a search that I frequently do, I can come up here to Recent Searches in the Search ribbon and anything that I have recently done will be here. I can select it and it will do my search. Again, I need to pay attention to which mailbox I am searching, because that is going to change the results I get. When I am all done with my searches, I can go back to the Search ribbon and choose Close Search.
So that's how easy it is to find anything in your Outlook mail file.
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