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Outlook 2013 Essential Training

Searching for contacts quickly


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Outlook 2013 Essential Training

with Jess Stratton

Video: Searching for contacts quickly

There is a few ways to find contacts in Outlook 2013. The first one is to use the Search bar. In my People hub, I can put my cursor into the Search Contacts view. From here I can type as much or as little as I want about the contact. When I'm done, I don't even have to hit Enter, just wait a couple of seconds and Outlook will find whoever it knows that has that name in it. To do a new search, I can simply click the X. I can refine my search, too. For example, I can search for everybody that has an email address.
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  1. 43s
    1. Welcome
      43s
  2. 14m 45s
    1. Getting started
      2m 16s
    2. Touring the Outlook interface
      3m 54s
    3. Exploring the Ribbon
      4m 50s
    4. Exploring the Navigation and Status bars
      3m 45s
  3. 19m 40s
    1. An overview of adding accounts
      55s
    2. Adding an IMAP, Exchange, or POP account automatically
      1m 55s
    3. Adding an IMAP, Exchange, or POP account manually
      3m 22s
    4. Adding a Facebook and LinkedIn account using the Social Connector
      3m 18s
    5. Adding an RSS feed
      3m 28s
    6. Connecting to an iCloud account
      2m 57s
    7. Connecting with SkyDrive
      3m 45s
  4. 23m 14s
    1. Reading mail
      4m 54s
    2. Customizing the inbox
      5m 45s
    3. Saving attachments from a message
      3m 25s
    4. Searching mail
      3m 23s
    5. Flagging messages as junk mail
      3m 4s
    6. Finding messages quickly
      2m 43s
  5. 27m 22s
    1. Using conditional formatting to change font and color
      3m 43s
    2. Creating follow-up flags and color categories
      5m 49s
    3. Organizing mail into folders
      3m 42s
    4. Using Quick Steps to process messages
      4m 26s
    5. Using mail rules to process messages
      4m 40s
    6. Cleaning up your mailbox
      5m 2s
  6. 26m 32s
    1. Creating a new message
      3m 17s
    2. Replying to and forwarding a message
      3m 12s
    3. Formatting a message
      3m 43s
    4. Creating voting buttons in a message
      1m 57s
    5. Adding signatures
      2m 27s
    6. Sending an out-of-office or autoreply email
      4m 11s
    7. Exploring delivery options
      2m 39s
    8. Creating personal stationery
      4m 5s
    9. Exploring other mail settings
      1m 1s
  7. 22m 15s
    1. Introducing the Address Book
      51s
    2. Creating a new contact
      5m 17s
    3. Creating a new contact group
      2m 48s
    4. Assigning a category to a contact
      2m 38s
    5. Searching for contacts quickly
      3m 23s
    6. Moving and copying contacts into folders
      2m 1s
    7. Sharing contact data with others
      3m 38s
    8. Getting driving directions to a contact's address
      1m 39s
  8. 31m 22s
    1. Introducing the calendar
      4m 59s
    2. Creating an appointment and a reminder
      5m 44s
    3. Creating a meeting
      5m 5s
    4. Chairing a meeting
      2m 50s
    5. Responding to a meeting invitation
      3m 6s
    6. Opening other calendars
      3m 58s
    7. Printing, emailing, and sharing the calendar
      4m 7s
    8. Setting calendar preferences
      1m 33s
  9. 6m 24s
    1. Introducing tasks
      2m 6s
    2. Creating and assigning tasks
      2m 17s
    3. Creating notes
      2m 1s
  10. 13m 35s
    1. Exporting PST and OST data files
      3m 12s
    2. Reusing text by creating Quick Parts
      3m 14s
    3. Inserting pictures, charts, and screenshots into messages and calendar entries
      3m 24s
    4. Setting language preferences
      2m 19s
    5. Setting advanced general Outlook options
      1m 26s
  11. 27s
    1. Next steps
      27s

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Outlook 2013 Essential Training
3h 6m Appropriate for all Feb 08, 2013

Viewers: in countries Watching now:

Learn how to leverage the power of Microsoft Outlook to stay on top of all your important connections. In this course, author Jess Stratton introduces you to navigating your email messages, calendar, and contacts in Outlook 2013. The course begins with a tour of the interface and shows how to connect to a wide variety of mail, social media, and cloud computing accounts, including IMAP and POP accounts, Facebook, LinkedIn, and even RSS feeds. Jess also shows how to quickly create, send, and read email and reduce your inbox clutter; organize, group, and share contacts; and stay on schedule with calendars and tasks.

Topics include:
  • Exploring the Ribbon
  • Adding an IMAP, Exchange, or POP account automatically
  • Connecting to iCloud or SkyDrive
  • Saving attachments
  • Searching mail
  • Flagging messages
  • Using mail rules to process messages
  • Replying to and forwarding a message
  • Adding signatures
  • Creating new contacts
  • Creating and responding to meeting invitations
  • Setting up advanced options
Subjects:
Business Productivity Email Teacher Tools Education Student Tools
Software:
Office Outlook Office 365
Author:
Jess Stratton

Searching for contacts quickly

There is a few ways to find contacts in Outlook 2013. The first one is to use the Search bar. In my People hub, I can put my cursor into the Search Contacts view. From here I can type as much or as little as I want about the contact. When I'm done, I don't even have to hit Enter, just wait a couple of seconds and Outlook will find whoever it knows that has that name in it. To do a new search, I can simply click the X. I can refine my search, too. For example, I can search for everybody that has an email address.

I can come up to Has Address and choose Has Email Address. Again, I don't have to hit Enter just wait a couple of seconds and Outlook is going to show me all my contacts that currently have email addresses. I can actually directly edit this search, put my cursor over here and take out this NOT right now, it's searching for who's NOT email address is blank and I can reverse it. So now I'm doing a search on everybody whose email address is blank. This is useful if I want to quickly find out who I don't have an email address for, because then I know I need to update their contact information.

When I'm all done searching, I can come up here to the SEARCH ribbon and choose Close Search. Now there's another way to search, it really doesn't help me in this situation because my contact list isn't that big. But if it was, I can use the alphabet on the side. For example, if I type l it's going to take me to Mark LaCie's email because his last name starts with l. If I click s it's going to take me to Laverne Shavelle because her name is the first in the list of s's. Now there's one more thing I want to show you.

I can change views to list view and sort my contacts however I want. In the current View section, I'm going to pull the list and choose List. This bring me to list view of my contacts, I can click on any of these column headers and sort by that column. For example, in FULL NAME they're sorted by first name. So I can click to further sort. If I click it again, it reverses the order, just like FILE AS sorts them by last name.

So I can click on FILE AS and then, again if I need to reverse the order. If I want to see all my contacts who work for the same company, I can click on the COMPANY header. Now it's going to sort all my contacts by company. I can actually add columns to this very easily. I can right-click on any column header and go into the Field Chooser; this is going to pop up a dialog box of any field that's in the contact profile that I can add to this list view. For example, if I want to see all my contacts last names, I can scroll down find the Last Name column, hold it down while dragging it over to the column header.

I can let go where I want it, slide to expand the view and now I can click on that column header. Now I can quickly sort in any order all of my contacts by their Last Name. If at anytime I decide I don't want this column I can simply take it and drag it back over to the Field Chooser and it puts it back. When I'm all done I can click the red X in the Field Chooser dialog. To get back to my People hub, I can simply click on the down arrow in the current view and go back to People, and that's how to quickly search for contacts in Outlook.

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