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Learn how to leverage the power of Microsoft Outlook to stay on top of all your important connections. In this course, author Jess Stratton introduces you to navigating your email messages, calendar, and contacts in Outlook 2013. The course begins with a tour of the interface and shows how to connect to a wide variety of mail, social media, and cloud computing accounts, including IMAP and POP accounts, Facebook, LinkedIn, and even RSS feeds. Jess also shows how to quickly create, send, and read email and reduce your inbox clutter; organize, group, and share contacts; and stay on schedule with calendars and tasks.
There is a few ways to find contacts in Outlook 2013. The first one is to use the Search bar. In my People hub, I can put my cursor into the Search Contacts view. From here I can type as much or as little as I want about the contact. When I'm done, I don't even have to hit Enter, just wait a couple of seconds and Outlook will find whoever it knows that has that name in it. To do a new search, I can simply click the X. I can refine my search, too. For example, I can search for everybody that has an email address.
I can come up to Has Address and choose Has Email Address. Again, I don't have to hit Enter just wait a couple of seconds and Outlook is going to show me all my contacts that currently have email addresses. I can actually directly edit this search, put my cursor over here and take out this NOT right now, it's searching for who's NOT email address is blank and I can reverse it. So now I'm doing a search on everybody whose email address is blank. This is useful if I want to quickly find out who I don't have an email address for, because then I know I need to update their contact information.
When I'm all done searching, I can come up here to the SEARCH ribbon and choose Close Search. Now there's another way to search, it really doesn't help me in this situation because my contact list isn't that big. But if it was, I can use the alphabet on the side. For example, if I type l it's going to take me to Mark LaCie's email because his last name starts with l. If I click s it's going to take me to Laverne Shavelle because her name is the first in the list of s's. Now there's one more thing I want to show you.
I can change views to list view and sort my contacts however I want. In the current View section, I'm going to pull the list and choose List. This bring me to list view of my contacts, I can click on any of these column headers and sort by that column. For example, in FULL NAME they're sorted by first name. So I can click to further sort. If I click it again, it reverses the order, just like FILE AS sorts them by last name.
So I can click on FILE AS and then, again if I need to reverse the order. If I want to see all my contacts who work for the same company, I can click on the COMPANY header. Now it's going to sort all my contacts by company. I can actually add columns to this very easily. I can right-click on any column header and go into the Field Chooser; this is going to pop up a dialog box of any field that's in the contact profile that I can add to this list view. For example, if I want to see all my contacts last names, I can scroll down find the Last Name column, hold it down while dragging it over to the column header.
I can let go where I want it, slide to expand the view and now I can click on that column header. Now I can quickly sort in any order all of my contacts by their Last Name. If at anytime I decide I don't want this column I can simply take it and drag it back over to the Field Chooser and it puts it back. When I'm all done I can click the red X in the Field Chooser dialog. To get back to my People hub, I can simply click on the down arrow in the current view and go back to People, and that's how to quickly search for contacts in Outlook.
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