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Discover the power shortcuts the pros use to navigate PowerPoint 2010 with ease. Author Alicia Katz Pollock shows how to customize views, work with text, format slides, and publish your final presentation. The course also includes her top 10 tips for working with presentations, including autofitting text, creating custom bullets, and using shapes to mask images and video.
If you're creating slide shows for a business, it's a good idea to design all your presentations so they have the same branding. Maybe they'll even have some similar content, like a closing slide with your company logo and contact information. Many people will open up a previous file, do a Save As and create a new file to use for the current project, but this has some major limitations. First, have you ever forgotten the Save As step, gone on autopilot and saved over your old presentation? It can be heart wrenching. Or maybe you work for a company where more than one person needs access to that template. Saving the template to a SharePoint Server or a Network Drive, make sure everybody's presentations are consistent, no matter who develops the slide shows.
The most important thing to remember when creating a template is to do as much of your design work as you can in the Slide Masters as we saw in the top 10 tips for this course, whether you're formatting text, adding logos, customizing bullets, or creating custom animations, do the work on the Slide Masters instead of on the individual slides themselves. If you don't, when you add new slides, they won't have the same formatting as the rest of the presentation. Now this presentation we're working on has its own original slide layouts, custom bullets, picture effects, and many other features we developed during this course. When you have everything ready, press F12 to do a Save As. Where it says, Save as type, click on PowerPoint Presentation and scroll up to PowerPoint Template, click on it.
Now notice that your file location changes. This puts it in the folder that Microsoft PowerPoint looks in to find pre-designed template files. If you've created a template archive on your company network, navigate to it. It won't show up here by default. I'll change the name and then I'll click Save. Now let's open up a fresh document based on this template. Go to the File menu, click on New and then come over here to My templates. There is the template we just created, so I'll click OK. So it looks like my finished presentation, but notice at the top that is just says, Presentation5, it's considered completely blank, and I can use all of these slides as placeholders.
Now if for some reason you don't want to use a templating system, there is another way you can at least prevent saving over an original file. Go to File and down to New, and the last option at the top says, New from existing. Choose any file that you want to replicate. Again, it creates a blank but it has everything that the original had. When you save it, it acts like a fresh new file. I want to take a moment and go back to File and New and point out some of PowerPoint's other templates. Right here we have Office. com Templates and down at the bottom you'll see PowerPoint presentations and slides. I'll go ahead and open a folder. I'll choose Design slides with content. You do have to be on the Internet for this part and here are a number of templates that I can use. For example, I'll double-click on this one and here's a new presentation completely different from the design themes that are found inside PowerPoint.
Now also in the FileNew area are Sample Templates. Some of the ones that I like are, for example, the Quiz Show, so that you can create quizzes. So I'll go to New and back to the Sample Templates. Presentations are a powerful communication medium. For more than 20 years Duarte has developed presentations to launch products, align employees, increase company value and propel global causes.
These templates are great for seeing how pros use animation and other advanced techniques. I find a lot of inspiration here. So let's go back to our presentation. So if you spend time with every new document, setting it up with the same layout and formatting, create a template instead, you'll never have to repeat your setup or accidentally save over your old files.
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