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In this course, author Alicia Katz Pollock shares the keyboard shortcuts, workflows, and commands that can transform the casual Word 2010 user into a pro. This course covers helpful and lesser-known techniques for making document navigation, content creation, formatting, layout, working with data, graphics integration, and publishing easier. Alicia also includes her favorite top 10 formatting tips in Word, from clearing existing formatting to inserting lines and creating abbreviations with AutoCorrect.
By default new styles and modifications to your existing style gallery are only valid for the current document that you're in. You can make them available to all Word documents by saving them to the normal template. Or you can create your own template that includes them to be used under special circumstances. Now we did talk about making templates earlier in this course, but I'm specifically going to look at the style settings and coordinate them with the templating. So first, let's modify an existing style, I'm going to press Page Down twice to go to Page 2 and I can see that here I have Two Trees Olive Oil and it's been formatted with the style from the gallery Emphasis.
Now I would rather have these be bold and green, so I'm going to highlight the phrase and I'm going to make it bold and change the color to dark green, and now I'll right-click on that text, go to Styles and Save the Selection as a New Quick Style and I'm going to call this Green Emphasis, and I'll click OK. So now I can see Green Emphasis available in this one document in the Style gallery. But now I need to make a decision. Is it good enough that it's just right here right now? Do I want have it available the next time I open up a Word document? Or do I want to have it just under specific circumstances? If I always want to have Green Emphasis available anytime I create a new document, go up to the Style gallery and right-click on it and tell it to Modify.
Look down at the bottom of the dialog box, there are two options, Only in this document, which is the Default; I can also tell it New documents based on this template. So, right now if I clicked on that and saved it, anytime I open up a blank document, Green Emphasis will be available to me. Now before I do that I'm actually going to cancel this window, because I want to show you another scenario, so I'll click the Cancel button. Because I don't want Green Emphasis to always appear in Word, but have it available only for certain types of documents, I'll first save this document as a template.
I'll do a Ctrl+A and delete all the content, then I'll press F12 to open up Save As and I'm going to change the Save As type from Word document to a Word Template and I'll call this Green Emphasis and click Save. Now I'm going to come down to my taskbar and open up Windows Explorer and go to my Exercise Files for Chapter8 and here I can see Green Emphasis. Now in your computer it may have saved into Word's Template system, and that's great, go ahead and open it up from File > New and Templates.
But for me I'm going to go ahead and double-click on Green Emphasis in my Exercise Files and notice it opens up a blank Document1 and here's Green Emphasis waiting for me, so I'll click on it and type. Now, just to point out the difference, if I do a Ctrl+N and open up a New Document, notice that Green Emphasis is not available, and I'll go back to the first one. And again, just to emphasize the point, if I hadn't turned the document into a new template first, that new Green Emphasis style would have been saved into the normal default Word document, making it available for all future documents.
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