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PowerPoint 2010: Audio and Video in Depth
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Saving as a movie


From:

PowerPoint 2010: Audio and Video in Depth

with Alicia Katz Pollock

Video: Saving as a movie

Exporting your slideshow as a movie is a great way to make videos for websites like YouTube and Facebook, burn your presentation to a DVD, as well as share material with business colleagues. When you export your PowerPoint presentation as a movie file there are several considerations you want to take into account to ensure that your movies and sounds will play back accurately. First, take advantage of the two utilities we explored in previous movies in this chapter. Go up to the File tab and click on the Info section. If your File is brought into PowerPoint 2010 from an older version of the software, look for a Convert Utility, right here at the top.
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  1. 1m 43s
    1. Welcome
      54s
    2. Using the exercise files
      49s
  2. 20m 45s
    1. Using video and audio appropriately
      1m 58s
    2. Considering copyrights
      3m 57s
    3. Linking vs. embedding media
      8m 35s
    4. Working with video formats
      6m 15s
  3. 22m 4s
    1. Inserting an animated GIF from the clip art gallery
      4m 21s
    2. Inserting a video from a computer file
      3m 55s
    3. Inserting a clip as an external object
      3m 10s
    4. Inserting a video as a Windows Media Player control
      3m 45s
    5. Linking to a YouTube video
      5m 23s
    6. Inserting a video using an action button
      1m 30s
  4. 23m 23s
    1. Inserting a QuickTime video
      6m 3s
    2. Playing a Flash animation
      6m 0s
    3. Using ActiveX as a workaround
      5m 58s
    4. Inserting a web page
      5m 22s
  5. 34m 6s
    1. Trimming a video
      5m 54s
    2. Fading in and out
      4m 23s
    3. Cropping a video
      4m 6s
    4. Selecting a poster frame
      1m 53s
    5. Adjusting brightness and contrast
      2m 40s
    6. Recoloring a video
      2m 50s
    7. Adding video bookmarks
      3m 10s
    8. Synchronizing text captions with bookmarks
      9m 10s
  6. 10m 32s
    1. Resizing a video
      4m 34s
    2. Playing a video in a shape
      2m 2s
    3. Using a video as a slide background
      3m 56s
  7. 29m 3s
    1. Applying a preset video style
      2m 48s
    2. Designing a border
      3m 59s
    3. Adding shadows
      2m 52s
    4. Adding reflections
      2m 39s
    5. Adding glow effects
      2m 16s
    6. Adding soft edges
      1m 45s
    7. Applying 3D rotation
      3m 50s
    8. Applying bevels and 3D formatting
      6m 26s
    9. Using Format Painter
      2m 28s
  8. 22m 34s
    1. Setting the volume
      1m 13s
    2. Playing a clip automatically
      57s
    3. Play full screen
      1m 1s
    4. Hiding a video
      1m 16s
    5. Looping a video
      2m 50s
    6. Rewinding after playing
      1m 13s
    7. Delaying playback of a video
      2m 0s
    8. Showing and hiding media controls
      1m 1s
    9. Triggering a video by clicking a graphic
      5m 5s
    10. Triggering a video using animations
      2m 46s
    11. Playing a video across multiple slides
      3m 12s
  9. 13m 0s
    1. Troubleshooting videos that won't play
      3m 7s
    2. Improving playback performance
      3m 43s
    3. Optimizing Windows 7 settings
      6m 10s
  10. 13m 18s
    1. Working with audio file formats
      3m 7s
    2. Inserting a sound from the clip art gallery
      3m 15s
    3. Inserting audio from a computer file
      1m 56s
    4. Recording your own sounds
      3m 35s
    5. Playing audio in an external application
      1m 25s
  11. 24m 44s
    1. Setting the sound clip volume
      1m 5s
    2. Playing a clip automatically
      2m 23s
    3. Trimming an audio clip
      3m 52s
    4. Choosing a sound's starting and ending points
      2m 18s
    5. Fading sounds in and out
      59s
    6. Looping a sound clip
      2m 23s
    7. Delaying an audio clip
      2m 31s
    8. Rewinding after playing
      1m 13s
    9. Changing the appearance of the sound icon
      3m 13s
    10. Hiding the sound icon
      2m 5s
    11. Adding and removing audio bookmarks
      2m 42s
  12. 18m 19s
    1. Adding sound effects to transitions
      3m 10s
    2. Adding sound effects to animations
      3m 46s
    3. Triggering audio playback with objects
      2m 12s
    4. Playing a sound with a hyperlink
      1m 28s
    5. Triggering actions with audio bookmarks
      7m 43s
  13. 21m 7s
    1. Playing a sound across multiple slides
      4m 10s
    2. Building a music soundtrack
      4m 23s
    3. Playing audio tracks from a CD
      3m 26s
    4. Recording a narration
      9m 8s
  14. 23m 12s
    1. Checking and optimizing media compatibility
      3m 8s
    2. Converting media to earlier versions of PowerPoint
      2m 17s
    3. Converting media from earlier versions of PowerPoint
      2m 37s
    4. Compressing media files
      3m 47s
    5. Saving as a movie
      4m 48s
    6. Packaging a presentation for travel
      3m 43s
    7. Extracting media asset files
      2m 52s
  15. 45s
    1. Goodbye
      45s

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PowerPoint 2010: Audio and Video in Depth
4h 38m Intermediate Sep 27, 2011

Viewers: in countries Watching now:

Discover how to integrate and enhance video and audio to create a more engaging PowerPoint presentation. In this course, author Alicia Katz Pollock emphasizes the technical details necessary to make a multimedia presentation work: from working with appropriate file formats, to applying video styles, to reducing the file size of multimedia presentations for sharing.

Topics include:
  • Using video and audio appropriately
  • Linking vs. embedding media
  • Considering copyrights
  • Inserting video
  • Working with proprietary formats, such as QuickTime, YouTube, and Flash
  • Applying effects
  • Setting options like looping and full-screen playback
  • Adding sound
  • Building a music soundtrack
  • Saving multimedia presentations
Subjects:
Business Presentations
Software:
Office PowerPoint
Author:
Alicia Katz Pollock

Saving as a movie

Exporting your slideshow as a movie is a great way to make videos for websites like YouTube and Facebook, burn your presentation to a DVD, as well as share material with business colleagues. When you export your PowerPoint presentation as a movie file there are several considerations you want to take into account to ensure that your movies and sounds will play back accurately. First, take advantage of the two utilities we explored in previous movies in this chapter. Go up to the File tab and click on the Info section. If your File is brought into PowerPoint 2010 from an older version of the software, look for a Convert Utility, right here at the top.

If it's here, make sure you run it, because in 2007 and previous versions, all media assets were linked instead of embedded and linked files will not export into a new movie. This utility will bring your sound and video clips into the PowerPoint file allowing accurate exporting and playback. Next, run the Optimize Media Compatibility checker. This will make sure all your videos are in compatible with PowerPoint 2010's media tools. If you have any files that are linked, you want to break the links and embed them in your movie as we talked about earlier in this chapter.

I'm going to skip this for now because I'm going to refer back to it in a few minutes. Now some video formats like QuickTime files will only export if their native codecs are installed. If you're having trouble with playback after you export your movie this is a likely step for troubleshooting. Flash files, Macros, OLE objects, Media inserted using Developer Controls and ActiveX including YouTube videos will not work in exported movies. If you have them in your presentation, you'll need to find another approach.

Now on this File tab a little further down, we have Save and Send. Near the bottom is an option for Create a Video. Note here that your movie will take advantage of all of your recorded timings, narrations, laser pointer gestures, animations, transitions, and multimedia. Basically, the more automation you add to your slideshow, the more of a "movie" you've already created when it's time to export this file. First, choose the resolution for your presentation.

This is the size of your finished product. If you're going to see it on a computer or an HD display, go Large. If it's going to be seen in a small window or you're burning it into a standard DVD, you can choose Medium. If you're going to be playing it on a Zune, an iPod or a smartphone, export it as a portable size. For now, we're going to choose Internet & DVD. Next, choose whether you want to include already recorded slide timings and narrations. If you don't want them, you can specify how long you want to stay on each slide.

If you do have media clips in your slideshow, this option should honor the playback time of your videos and sounds, but it's a good idea to run through your slideshow and record your slide timings since you want to stay longer on some slides than others. To learn how to time your slides, please take a look at the PowerPoint Essential Training course in the Lynda.com Online Training Library. When you're ready click the Create Video button. It will ask you where you want to save the file and what you want to call it.

We'll call this HNP advertising. I'll click Save. If you have any files that are linked instead of embedded, you'll get a message asking if you want to skip those files. In our case, we have a Flash SWF file and the animation won't translate, but because I set it up with a poster frame applied so that I see an image instead of a black square, I'm just going to go ahead and click Yes. Now, look down at the bottom center of your screen.

You can see Creating video HNP_advertising.wmv. It will take a while for the video to render. The length of time it takes will depend on the quality that you just chose in the last step and the length of your presentation. Now when it's done, let's go take a look. I'll navigate over to Windows and here's my new HNP_advertising Windows Media movie. Notice that it's 17.5 megabytes big. I'll double-click on it, and it will open in Windows Media Player and there is our presentation.

Using these techniques will help you produce a high quality movie created using videos, audio clips, sound effects, animations, transitions, narrations, and all of PowerPoint's bells and whistles.

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