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Discover how to integrate and enhance video and audio to create a more engaging PowerPoint presentation. In this course, author Alicia Katz Pollock emphasizes the technical details necessary to make a multimedia presentation work: from working with appropriate file formats, to applying video styles, to reducing the file size of multimedia presentations for sharing.
Exporting your slideshow as a movie is a great way to make videos for websites like YouTube and Facebook, burn your presentation to a DVD, as well as share material with business colleagues. When you export your PowerPoint presentation as a movie file there are several considerations you want to take into account to ensure that your movies and sounds will play back accurately. First, take advantage of the two utilities we explored in previous movies in this chapter. Go up to the File tab and click on the Info section. If your File is brought into PowerPoint 2010 from an older version of the software, look for a Convert Utility, right here at the top.
If it's here, make sure you run it, because in 2007 and previous versions, all media assets were linked instead of embedded and linked files will not export into a new movie. This utility will bring your sound and video clips into the PowerPoint file allowing accurate exporting and playback. Next, run the Optimize Media Compatibility checker. This will make sure all your videos are in compatible with PowerPoint 2010's media tools. If you have any files that are linked, you want to break the links and embed them in your movie as we talked about earlier in this chapter.
I'm going to skip this for now because I'm going to refer back to it in a few minutes. Now some video formats like QuickTime files will only export if their native codecs are installed. If you're having trouble with playback after you export your movie this is a likely step for troubleshooting. Flash files, Macros, OLE objects, Media inserted using Developer Controls and ActiveX including YouTube videos will not work in exported movies. If you have them in your presentation, you'll need to find another approach.
Now on this File tab a little further down, we have Save and Send. Near the bottom is an option for Create a Video. Note here that your movie will take advantage of all of your recorded timings, narrations, laser pointer gestures, animations, transitions, and multimedia. Basically, the more automation you add to your slideshow, the more of a "movie" you've already created when it's time to export this file. First, choose the resolution for your presentation.
This is the size of your finished product. If you're going to see it on a computer or an HD display, go Large. If it's going to be seen in a small window or you're burning it into a standard DVD, you can choose Medium. If you're going to be playing it on a Zune, an iPod or a smartphone, export it as a portable size. For now, we're going to choose Internet & DVD. Next, choose whether you want to include already recorded slide timings and narrations. If you don't want them, you can specify how long you want to stay on each slide.
If you do have media clips in your slideshow, this option should honor the playback time of your videos and sounds, but it's a good idea to run through your slideshow and record your slide timings since you want to stay longer on some slides than others. To learn how to time your slides, please take a look at the PowerPoint Essential Training course in the Lynda.com Online Training Library. When you're ready click the Create Video button. It will ask you where you want to save the file and what you want to call it.
We'll call this HNP advertising. I'll click Save. If you have any files that are linked instead of embedded, you'll get a message asking if you want to skip those files. In our case, we have a Flash SWF file and the animation won't translate, but because I set it up with a poster frame applied so that I see an image instead of a black square, I'm just going to go ahead and click Yes. Now, look down at the bottom center of your screen.
You can see Creating video HNP_advertising.wmv. It will take a while for the video to render. The length of time it takes will depend on the quality that you just chose in the last step and the length of your presentation. Now when it's done, let's go take a look. I'll navigate over to Windows and here's my new HNP_advertising Windows Media movie. Notice that it's 17.5 megabytes big. I'll double-click on it, and it will open in Windows Media Player and there is our presentation.
Using these techniques will help you produce a high quality movie created using videos, audio clips, sound effects, animations, transitions, narrations, and all of PowerPoint's bells and whistles.
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