Outlook 2013 Essential Training
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Saving attachments from a message


From:

Outlook 2013 Essential Training

with Jess Stratton

Video: Saving attachments from a message

Attachments are files that are packaged along with an email. It could be a Word document, or a photo, or a PDF. It is completely separate from the body of text that makes up the actual content of the email. Attachments do take up a lot of room in your email. So if you can save them to your computer or an online account such as SkyDrive, you will be helping keep your Outlook account nice and small. So let's talk about how to save attachments and then remove them from Outlook. Now I am in my Inbox and I have got an email open that has an attachment. I can see in the body of the email that he is saying that he sent along an updated company directory.
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  1. 43s
    1. Welcome
      43s
  2. 14m 45s
    1. Getting started
      2m 16s
    2. Touring the Outlook interface
      3m 54s
    3. Exploring the Ribbon
      4m 50s
    4. Exploring the Navigation and Status bars
      3m 45s
  3. 19m 40s
    1. An overview of adding accounts
      55s
    2. Adding an IMAP, Exchange, or POP account automatically
      1m 55s
    3. Adding an IMAP, Exchange, or POP account manually
      3m 22s
    4. Adding a Facebook and LinkedIn account using the Social Connector
      3m 18s
    5. Adding an RSS feed
      3m 28s
    6. Connecting to an iCloud account
      2m 57s
    7. Connecting with SkyDrive
      3m 45s
  4. 23m 14s
    1. Reading mail
      4m 54s
    2. Customizing the inbox
      5m 45s
    3. Saving attachments from a message
      3m 25s
    4. Searching mail
      3m 23s
    5. Flagging messages as junk mail
      3m 4s
    6. Finding messages quickly
      2m 43s
  5. 27m 32s
    1. Using conditional formatting to change font and color
      3m 53s
    2. Creating follow-up flags and color categories
      5m 49s
    3. Organizing mail into folders
      3m 42s
    4. Using Quick Steps to process messages
      4m 26s
    5. Using mail rules to process messages
      4m 40s
    6. Cleaning up your mailbox
      5m 2s
  6. 26m 32s
    1. Creating a new message
      3m 17s
    2. Replying to and forwarding a message
      3m 12s
    3. Formatting a message
      3m 43s
    4. Creating voting buttons in a message
      1m 57s
    5. Adding signatures
      2m 27s
    6. Sending an out-of-office or autoreply email
      4m 11s
    7. Exploring delivery options
      2m 39s
    8. Creating personal stationery
      4m 5s
    9. Exploring other mail settings
      1m 1s
  7. 22m 15s
    1. Introducing the Address Book
      51s
    2. Creating a new contact
      5m 17s
    3. Creating a new contact group
      2m 48s
    4. Assigning a category to a contact
      2m 38s
    5. Searching for contacts quickly
      3m 23s
    6. Moving and copying contacts into folders
      2m 1s
    7. Sharing contact data with others
      3m 38s
    8. Getting driving directions to a contact's address
      1m 39s
  8. 31m 22s
    1. Introducing the calendar
      4m 59s
    2. Creating an appointment and a reminder
      5m 44s
    3. Creating a meeting
      5m 5s
    4. Chairing a meeting
      2m 50s
    5. Responding to a meeting invitation
      3m 6s
    6. Opening other calendars
      3m 58s
    7. Printing, emailing, and sharing the calendar
      4m 7s
    8. Setting calendar preferences
      1m 33s
  9. 6m 24s
    1. Introducing tasks
      2m 6s
    2. Creating and assigning tasks
      2m 17s
    3. Creating notes
      2m 1s
  10. 13m 35s
    1. Exporting PST and OST data files
      3m 12s
    2. Reusing text by creating Quick Parts
      3m 14s
    3. Inserting pictures, charts, and screenshots into messages and calendar entries
      3m 24s
    4. Setting language preferences
      2m 19s
    5. Setting advanced general Outlook options
      1m 26s
  11. 27s
    1. Next steps
      27s

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Watch the Online Video Course Outlook 2013 Essential Training
3h 6m Appropriate for all Feb 08, 2013

Viewers: in countries Watching now:

Learn how to leverage the power of Microsoft Outlook to stay on top of all your important connections. In this course, author Jess Stratton introduces you to navigating your email messages, calendar, and contacts in Outlook 2013. The course begins with a tour of the interface and shows how to connect to a wide variety of mail, social media, and cloud computing accounts, including IMAP and POP accounts, Facebook, LinkedIn, and even RSS feeds. Jess also shows how to quickly create, send, and read email and reduce your inbox clutter; organize, group, and share contacts; and stay on schedule with calendars and tasks.

Topics include:
  • Exploring the Ribbon
  • Adding an IMAP, Exchange, or POP account automatically
  • Connecting to iCloud or SkyDrive
  • Saving attachments
  • Searching mail
  • Flagging messages
  • Using mail rules to process messages
  • Replying to and forwarding a message
  • Adding signatures
  • Creating new contacts
  • Creating and responding to meeting invitations
  • Setting up advanced options
Subjects:
Business Education + Elearning
Software:
Office Outlook Office 365
Author:
Jess Stratton

Saving attachments from a message

Attachments are files that are packaged along with an email. It could be a Word document, or a photo, or a PDF. It is completely separate from the body of text that makes up the actual content of the email. Attachments do take up a lot of room in your email. So if you can save them to your computer or an online account such as SkyDrive, you will be helping keep your Outlook account nice and small. So let's talk about how to save attachments and then remove them from Outlook. Now I am in my Inbox and I have got an email open that has an attachment. I can see in the body of the email that he is saying that he sent along an updated company directory.

I can find that attachment right underneath the two headers, and here it is. It tells me the name of the attachment, the file extension, and the size of it. To save it, I'm simply going to right-click and choose Save As. It is going to pop up the Save dialog where I can save it wherever I want. I can save it anywhere on my computer such as my Desktop, My Documents, or even my SkyDrive account. When I am done, I hit Save and now the attachment has been saved on to my computer.

I can either delete the email itself, or I can remove the attachment. Your company may have established a mail quota, which is a maximum size limit for your mail account. If you find yourself hitting that quota a lot, it is time to start actually removing some of these attachments from Outlook. You can remove the attachment while saving the actual email itself. The first thing that we should do is find out all our emails that actually have attachments. And Outlook makes it really easy to do that. In my Inbox, I am going to put up my cursor up to the Search Current Mailbox and now I am brought to the Search ribbon tab.

You will notice that there is a cool button here that says Has Attachments. So I am going to filter my search results to only show items that have attachments. It is going to take a couple of seconds to search and now it's going to show me everything in my mail file that has got attachments. So here is an email that says photos, so it is probably quite large and sure enough there are three attachments. I am going to click on this down arrow and I am going to look at all these pictures. Now the first thing I want to do is save them to my computer.

I can actually save them all in one go by clicking on one of them, right- clicking and choosing Save All Attachments. It's going to ask me which attachments I want to save, in this case they are all highlighted, and that's good. I am going to click OK, and again it is asking me where I want to save them on my computer. I am just going to browse to my Pictures, click OK, and now it's saved the photos to my computer. But I do want to keep this email just as a record that I did get these photos.

I am going to actually click on one of those photos, if I right-click, I can choose Remove Attachment. It is asking me if I am sure I want to remove the selected attachments from this message, and yes I do, so I am going to choose Remove Attachment. I can then expand and now I've only got two left in my mail file. I can right-click again and choose Remove Attachment and now I am only keeping this really little one in there. Now the file size of my inbox will be nice and small, because I have learned how to search for all my attachments, save them to my computer, keep the email that I want, and actually only delete the attachments.

Find answers to the most frequently asked questions about Outlook 2013 Essential Training .


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Q: Why is this course talking about SkyDrive cloud storage instead of OneDrive?
A: Microsoft renamed SkyDrive to OneDrive after the course was filmed, but happily, the features and functionality described in this course remain the same.
 
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