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Reusing slides from other presentations

From: PowerPoint 2010 Power Shortcuts

Video: Reusing slides from other presentations

If you standard slides or themes that you always use in your presentations, for example, closing slides with company information, you don't need to re-create them every time. You can literally pull them right out of past files. This presentation doesn't have the artwork that Samoca likes to use as its opening and closing slides, but Samoca has a slide deck saved on its server that all employees can use to pull readymade slides. To add these new slides from another file click on the bottom-half of the New Slide button and down at the bottom choose Reuse Slides. The pane opens up on the right-hand side.

Reusing slides from other presentations

If you standard slides or themes that you always use in your presentations, for example, closing slides with company information, you don't need to re-create them every time. You can literally pull them right out of past files. This presentation doesn't have the artwork that Samoca likes to use as its opening and closing slides, but Samoca has a slide deck saved on its server that all employees can use to pull readymade slides. To add these new slides from another file click on the bottom-half of the New Slide button and down at the bottom choose Reuse Slides. The pane opens up on the right-hand side.

The first option says Open a Slide Library. This is a tool that you can use if your company is running a SharePoint server. It creates a library where anyone can store slides in a repository available to all users. We are going to open up one of our own PowerPoint files. So I'll click on this link right here. I'll navigate to Chapter 9 and click on the mediaslides presentation. Here are the slides in that presentation. At the bottom there is a checkmark for Keep source formatting.

If you want the slide to maintain these original settings you would turn on that checkmark, but leave it unchecked if you want to automatically apply the current theme to the incoming slides. So I'll click on my desired slide and it appears in my slideshow. I will drag it to the position where I want it in my deck. Now I am going to go down to the bottom. I will click on my last slide and I will click on this slide right here. It will take a moment and it will import, and then I'll do my last slide.

You can also use this feature to apply an already existing theme to a new project. Right-click on any of these slides and I'm going to choose Apply Theme to All Slides. Not only am I applying the design, but all the customizations that I've made to that theme including colors and fonts. While you could open up multiple files and simply cut and paste slides from one to another, reusing slides allows you to create a streamlined workflow. Compiling a repository of frequently used slides into one file gives you one destination to call together content for your current project.

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This video is part of

Image for PowerPoint 2010 Power Shortcuts
PowerPoint 2010 Power Shortcuts

52 video lessons · 10769 viewers

Alicia Katz Pollock
Author

 
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  1. 1m 44s
    1. Welcome
      54s
    2. Using the exercise files
      50s
  2. 31m 25s
    1. Autofitting text
      2m 40s
    2. Working with slide and handout masters
      3m 56s
    3. Working in Outline view
      3m 14s
    4. Adding photo albums
      4m 15s
    5. Creating custom bullets
      3m 16s
    6. Using shapes to mask images and videos
      2m 27s
    7. Copying formats
      3m 28s
    8. Arranging graphics
      4m 39s
    9. Importing outlines from Word
      1m 48s
    10. Embedding fonts in the file
      1m 42s
  3. 5m 8s
    1. Opening recent files
      2m 51s
    2. Changing the AutoRecover settings
      1m 8s
    3. Changing the default saving location
      1m 9s
  4. 5m 2s
    1. Tailoring the status bar
      1m 31s
    2. Using gridlines and guides
      3m 31s
  5. 8m 28s
    1. Selecting Ribbon commands using KeyTips
      3m 15s
    2. Using keyboard commands and function keys
      3m 35s
    3. Navigating with the keyboard
      1m 38s
  6. 14m 44s
    1. Using paste options
      3m 15s
    2. Using AutoCorrect to create abbreviations
      2m 2s
    3. Adding headers, footers, and today's date
      4m 1s
    4. Creating custom themes
      5m 26s
  7. 11m 49s
    1. Selecting objects vs. text
      2m 7s
    2. Adjusting paragraph spacing
      2m 8s
    3. Inserting and removing hyperlinks
      4m 19s
    4. Using the Font dialog box
      2m 14s
    5. Clearing formatting
      1m 1s
  8. 17m 29s
    1. Working with screenshots
      1m 52s
    2. Using SmartArt with picture placeholders
      3m 1s
    3. Creating transparent spot colors
      1m 26s
    4. Deconstructing and editing clip art
      3m 11s
    5. Disabling hardware graphics acceleration
      1m 15s
    6. Compressing images
      6m 44s
  9. 41m 35s
    1. Creating 3D shapes
      2m 38s
    2. Working with picture effects
      3m 44s
    3. Perfecting gradients
      4m 17s
    4. Adding action buttons
      4m 49s
    5. Animating bulleted lists
      4m 53s
    6. Designing motion paths
      7m 53s
    7. Creating cumulative animations
      8m 51s
    8. Coordinating transitions
      2m 38s
    9. Modifying object visibility
      1m 52s
  10. 4m 5s
    1. Reusing slides from other presentations
      2m 22s
    2. Exporting content to Word
      1m 43s
  11. 17m 21s
    1. Saving ink and paper when printing
      5m 16s
    2. Stripping out proprietary metadata
      1m 18s
    3. Creating custom slideshows
      2m 29s
    4. Exporting to PDF and JPEG
      3m 52s
    5. Saving as a template
      4m 26s
  12. 39s
    1. Goodbye
      39s

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