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Learn how to leverage the power of Microsoft Outlook to stay on top of all your important connections. In this course, author Jess Stratton introduces you to navigating your email messages, calendar, and contacts in Outlook 2013. The course begins with a tour of the interface and shows how to connect to a wide variety of mail, social media, and cloud computing accounts, including IMAP and POP accounts, Facebook, LinkedIn, and even RSS feeds. Jess also shows how to quickly create, send, and read email and reduce your inbox clutter; organize, group, and share contacts; and stay on schedule with calendars and tasks.
Sooner or later, you're also going to be invited to other people's meetings. There's a couple of ways that you can respond to them. I'm in my Calendar right now and I can see that I have a meeting invitation because over here this Discuss Chameleon market brand, it's very light and it's tentative. If I hover my mouse over it, I can actually see that it's a meeting and Mark is the Organizer and I haven't accepted it yet. Now there are a couple of things I could do. I can accept it right from this Calendar appointment by double-clicking on it and now I can see I've got my buttons here, Accept, whether I'm going to be Tentative or Decline.
I'm going to go over what those buttons mean in a second because the common way that you'll be accepting or rejecting meetings is in you mail file, because you'll be getting those invitations in your Inbox like an email. So let's click Mail and head back to our Inbox. Now this is what it's going to look like. Here's a meeting invitation form Mark to discuss the Chameleon Market brand. Now I can actually use these buttons right here and click to get an in-line Calendar preview of what it's actually going to look like in my Calendar.
So as I can see, I am available, but it's kind of tight. I have a lot of appointments that day. There are a couple of things I can do. I can accept it, mark myself as Tentative, meaning I'll be there, but it could change, or decline it outright . If I decline it, it's actually going to remove it from my Calendar completely. Mark is going to get a notification about whether or not I've accepted or declined it. I can also double-click the Email and now I have larger ribbon buttons in which I can do all the same things. If I accept, I can either just Send the Response Now edit my response before sending, if I want to include some comments with it.
I can do the same thing when I mark myself as Tentative or when I decline it. The last thing I can do is actually propose a new time for this meeting. I can click Propose New Time, mark myself as Tentative and Propose New Time or Decline. If couldn't go to this meeting, but if I really did want to go to it and wanted to see if he could possibly reschedule it for me, I could Decline and Propose New Time. In this case, I'm going to mark myself Tentative and Proposed New Time because it's ultimately going to be up to him whether he wants to reschedule it or not and I can make the meeting after all.
So here's where we see our scheduler that we've been looking at all this time and it works just the same way. I can either click and drag on the Start times and End times and that will change the New Meeting time or I can just come right down here and propose my new time. For example, I'm going to see if he can make the meeting at 1 o'clock PM instead of 9 o'clock in the morning. It's good for everybody, so I'm going to select Propose Time. I can say why I want to or I can just send it. When I'm all done, I click send and off it goes.
Now all I can really do at this point, is wait and see if my new proposal was accepted by Mark. So this is how we work with calendar meeting invitations that come from other people.
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