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Outlook 2013 Essential Training
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Replying to and forwarding a message


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Outlook 2013 Essential Training

with Jess Stratton

Video: Replying to and forwarding a message

Outlook contains some different options for handling email responses. We're going to go over each one, so you'll know which one to pick that meets your needs. So I've got an email open that needs some handling. He's asking if I can send out this new directory to all my employees, and you'll notice that the email has been sent to multiple people, not just me. There are two ways that I can reply to it, the first is from the Home Ribbon option and I can just click on Reply. This is going to pop up a message in which I can just start typing. The second way to do it is to simply hit the Reply button right from the email itself.
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  1. 43s
    1. Welcome
      43s
  2. 14m 45s
    1. Getting started
      2m 16s
    2. Touring the Outlook interface
      3m 54s
    3. Exploring the Ribbon
      4m 50s
    4. Exploring the Navigation and Status bars
      3m 45s
  3. 19m 40s
    1. An overview of adding accounts
      55s
    2. Adding an IMAP, Exchange, or POP account automatically
      1m 55s
    3. Adding an IMAP, Exchange, or POP account manually
      3m 22s
    4. Adding a Facebook and LinkedIn account using the Social Connector
      3m 18s
    5. Adding an RSS feed
      3m 28s
    6. Connecting to an iCloud account
      2m 57s
    7. Connecting with SkyDrive
      3m 45s
  4. 23m 14s
    1. Reading mail
      4m 54s
    2. Customizing the inbox
      5m 45s
    3. Saving attachments from a message
      3m 25s
    4. Searching mail
      3m 23s
    5. Flagging messages as junk mail
      3m 4s
    6. Finding messages quickly
      2m 43s
  5. 27m 22s
    1. Using conditional formatting to change font and color
      3m 43s
    2. Creating follow-up flags and color categories
      5m 49s
    3. Organizing mail into folders
      3m 42s
    4. Using Quick Steps to process messages
      4m 26s
    5. Using mail rules to process messages
      4m 40s
    6. Cleaning up your mailbox
      5m 2s
  6. 26m 32s
    1. Creating a new message
      3m 17s
    2. Replying to and forwarding a message
      3m 12s
    3. Formatting a message
      3m 43s
    4. Creating voting buttons in a message
      1m 57s
    5. Adding signatures
      2m 27s
    6. Sending an out-of-office or autoreply email
      4m 11s
    7. Exploring delivery options
      2m 39s
    8. Creating personal stationery
      4m 5s
    9. Exploring other mail settings
      1m 1s
  7. 22m 15s
    1. Introducing the Address Book
      51s
    2. Creating a new contact
      5m 17s
    3. Creating a new contact group
      2m 48s
    4. Assigning a category to a contact
      2m 38s
    5. Searching for contacts quickly
      3m 23s
    6. Moving and copying contacts into folders
      2m 1s
    7. Sharing contact data with others
      3m 38s
    8. Getting driving directions to a contact's address
      1m 39s
  8. 31m 22s
    1. Introducing the calendar
      4m 59s
    2. Creating an appointment and a reminder
      5m 44s
    3. Creating a meeting
      5m 5s
    4. Chairing a meeting
      2m 50s
    5. Responding to a meeting invitation
      3m 6s
    6. Opening other calendars
      3m 58s
    7. Printing, emailing, and sharing the calendar
      4m 7s
    8. Setting calendar preferences
      1m 33s
  9. 6m 24s
    1. Introducing tasks
      2m 6s
    2. Creating and assigning tasks
      2m 17s
    3. Creating notes
      2m 1s
  10. 13m 35s
    1. Exporting PST and OST data files
      3m 12s
    2. Reusing text by creating Quick Parts
      3m 14s
    3. Inserting pictures, charts, and screenshots into messages and calendar entries
      3m 24s
    4. Setting language preferences
      2m 19s
    5. Setting advanced general Outlook options
      1m 26s
  11. 27s
    1. Next steps
      27s

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Outlook 2013 Essential Training
3h 6m Appropriate for all Feb 08, 2013

Viewers: in countries Watching now:

Learn how to leverage the power of Microsoft Outlook to stay on top of all your important connections. In this course, author Jess Stratton introduces you to navigating your email messages, calendar, and contacts in Outlook 2013. The course begins with a tour of the interface and shows how to connect to a wide variety of mail, social media, and cloud computing accounts, including IMAP and POP accounts, Facebook, LinkedIn, and even RSS feeds. Jess also shows how to quickly create, send, and read email and reduce your inbox clutter; organize, group, and share contacts; and stay on schedule with calendars and tasks.

Topics include:
  • Exploring the Ribbon
  • Adding an IMAP, Exchange, or POP account automatically
  • Connecting to iCloud or SkyDrive
  • Saving attachments
  • Searching mail
  • Flagging messages
  • Using mail rules to process messages
  • Replying to and forwarding a message
  • Adding signatures
  • Creating new contacts
  • Creating and responding to meeting invitations
  • Setting up advanced options
Subjects:
Business Productivity Email Teacher Tools Education Student Tools
Software:
Office Outlook Office 365
Author:
Jess Stratton

Replying to and forwarding a message

Outlook contains some different options for handling email responses. We're going to go over each one, so you'll know which one to pick that meets your needs. So I've got an email open that needs some handling. He's asking if I can send out this new directory to all my employees, and you'll notice that the email has been sent to multiple people, not just me. There are two ways that I can reply to it, the first is from the Home Ribbon option and I can just click on Reply. This is going to pop up a message in which I can just start typing. The second way to do it is to simply hit the Reply button right from the email itself.

From here, I can click Pop-Out if I'm not comfortable working in the Preview pane and I can simply get a larger version of the email to work with that I'm more familiar with. I can type my reply and hit Send as usual. Now in this case, the email was sent to multiple people, if I wanted to reply to all, I can just hit the Reply All button, and instead of just going to the original sender, it's going to go to everybody that was involved in the email conversation.

You'll notice that the email attachment has been striped out in the Reply. Outlook knows that since everybody who's involved in the original email got the attachment and the person who sent it, obviously had it to begin with, I don't need to take up valuable space by ending the attachment back, so it just removes it from the Reply. Once I'm done with my Reply All, I can simply hit Send. If I decided any time that I just don't want to send this reply for whatever reason, I can just hit the Discard button and it's like it never was.

Since I have replied to this email, note the icons changed in the Inbox, it's got a little envelope with a purple arrow next to it. This is visually telling me that I've already replied to this email so I'll know. There's one more thing I can do. I can actually forward this email. He's asking if I can send out this new directory to all my employees, so I'm going to forward it. If I click the Forward button, it's going to pop up a brand new email in which I can populate who it's going to be addressed to, and because it's going to somebody new, it's going to keep the attachment with the email and send it along.

So I can just start typing or click on the To field to bring up an address dialog box. I can change the Subject to whatever I want. It automatically puts in an FW for forward in the email, but I can take that out if I don't want it. I can also come down here to the Body of the email and change it or add anything I want. I can also click and drag and remove anything that I don't want from the email. When I'm all done, I can hit the Send button and my Forward goes out.

Now it's important to note that the icon for the email has changed. Now it's a blue arrow pointing to the right, this is visually telling me that the email has been forwarded. So this is how you maintain all your correspondence in Microsoft Outlook. You can Reply to messages, Reply to All, or Forward them. It's just important to remember that when you Reply or Reply All, the original attachment gets completely stripped out, because Outlook doesn't think that you need it.

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