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Replicating font formatting

From: Word 2010 Power Shortcuts

Video: Replicating font formatting

Once you create a look and feel for your text, you may want to use the formatting again. You don't need to go to each location and apply the same font, size, color, and effects over and over again. You can replicate the font formatting in four different ways. The first way uses Styles. Styles are one of the most powerful tools in Word. Styles allow you to apply a set of character and paragraph formatting to text in one step. They also allow you to modify one instance of that style, and have the change cascade down to the rest. We'll highlight our Amazing Oils Product Brochure, and I'll right-click on it and highlight Styles, and then down here at the bottom, it says Save Style as a New Quick Style.

Replicating font formatting

Once you create a look and feel for your text, you may want to use the formatting again. You don't need to go to each location and apply the same font, size, color, and effects over and over again. You can replicate the font formatting in four different ways. The first way uses Styles. Styles are one of the most powerful tools in Word. Styles allow you to apply a set of character and paragraph formatting to text in one step. They also allow you to modify one instance of that style, and have the change cascade down to the rest. We'll highlight our Amazing Oils Product Brochure, and I'll right-click on it and highlight Styles, and then down here at the bottom, it says Save Style as a New Quick Style.

I'll name this Two Trees, and click OK. Now, when I go up to Styles, and click on the More button at the end of the gallery, I can see Two Trees on the list. I'll come over here to the left hand side of the brochure, and highlight Buy from the heart. And on that Style gallery, I'll click on Two Trees, and Buy from the heart instantly matches Our Amazing Oils. If you want to change the style, make the modification right to the text. I'll bump up the font from 14, and change it to 20.

Now, go back up to the Style gallery again, and right-click on the Style. The first options says Update Two Trees to Match Selection. And notice that instantly Our Amazing Oils Product Brochure took on the same formatting instantly without us having to change it. Next, let's take a look at the format painter. Scroll down to page 2. I like the way Infused Extra Virgin Olive Oil looks, and I want to apply it to these two headings. The format painter applies an entire collection of custom formats with just one click.

So this text is Bookman Old Style, 18, Bold, Centered, and Green. The first step is to click in the text that has the desired format, and that's actually the hardest step to remember. Then on the Home ribbon, come over here to the Format Painter in the Clipboard group. I'll click on it, and my cursor will take on a paintbrush, and I'll go ahead and drag across the next set of text that I want, and it will take on that formatting. Now, I am going to undo this, I am going to press Ctrl+Z. There's a second way to use the format painter.

If you have several places that need formatting, you don't have to perform each duplication individually; the format painter can apply the settings to several items much like a painter dipping their brush into a color, and then dabbing the canvas repeatedly. I'll start again by clicking on the original formatted text. Now, this time, instead of clicking on the Format Painter button once, double-click on it, click on it twice. I'll highlight What we have available, and my cursor still has the paintbrush, and so now I'll highlight Order Form.

So you can drag across as much text as you'd like. But, do be careful when you're in Format Painter Mode, because the special effects will apply to any object that you click on. When you're done duplicating the formatting, either click on the Format Painter button again to turn it off, or simply press the Esc key in the upper-left corner of your keyboard. The third method is to apply your formatting to multiple selections all at one time. Let's say I want to change the font color on each of these headings. I'll highlight the first one, hold down my Ctrl key, and then highlight all the rest of them as well.

Holding the Ctrl key allows you to have multiple selections. Now, I'll let go of the Ctrl key, and change my formatting. I'm going to come up to the Font Color button, and I'm going to make this the darkest tan color. I'll also increase it to font size 10, and my changes happen to all of them at once. Last, let's replicate our formatting using the keyboard shortcut. I am going to double-click on the word Price because that has the formatting that I want to replicate. And I'll hold down Ctrl+Shift on my keyboard, and type the letter C.

This copies the formatting, but not the text itself. Now, down here, I have Method of Payment, and I'll go ahead and select it, and then I'll hold down Ctrl+Shift and tap the letter V. That pastes just the formatting. Replicating your formatting using these four methods instead of manually applying the same effect over and over again is perhaps the most time-saving technique you can learn in Microsoft Word.

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This video is part of

Image for Word 2010 Power Shortcuts
Word 2010 Power Shortcuts

74 video lessons · 12990 viewers

Alicia Katz Pollock
Author

 
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  1. 1m 39s
    1. Welcome
      51s
    2. Using the exercise files
      48s
  2. 44m 45s
    1. Selecting text for formatting
      7m 0s
    2. Mastering the Navigation pane
      3m 53s
    3. Using the Reveal Formatting pane
      4m 47s
    4. Clearing formatting
      1m 38s
    5. Adjusting paragraph spacing
      4m 58s
    6. Setting tabs using the ruler
      5m 59s
    7. Inserting horizontal lines
      3m 39s
    8. Using AutoCorrect to create abbreviations
      2m 12s
    9. Working with the text wrap features
      4m 58s
    10. Setting defaults for new documents
      5m 41s
  3. 4m 59s
    1. Opening recent files
      3m 2s
    2. Changing the AutoRecover settings
      1m 6s
    3. Changing the default saving location
      51s
  4. 6m 23s
    1. Using KeyTips to select Ribbon commands
      3m 18s
    2. Using keyboard shortcuts and function keys
      3m 5s
  5. 6m 48s
    1. Splitting the screen
      2m 12s
    2. Navigating with Browse by Object
      2m 35s
    3. Using the Go To tab in the Find and Replace dialog
      2m 1s
  6. 25m 50s
    1. Inserting random boilerplate text
      44s
    2. Selecting paste options
      4m 2s
    3. Inserting today's date
      2m 41s
    4. Using Click and Type
      45s
    5. Using Overtype mode
      2m 4s
    6. Cutting to the Spike
      2m 48s
    7. Using advanced Find and Replace techniques
      8m 0s
    8. Editing the dictionary
      2m 53s
    9. Refining grammar options
      1m 53s
  7. 38m 22s
    1. Marking inconsistent formatting
      1m 22s
    2. Applying theme colors vs. standard colors
      3m 30s
    3. Hiding text
      1m 56s
    4. Inserting symbols and special characters
      6m 3s
    5. Working with AutoFormat
      4m 36s
    6. Typing symbols with AutoCorrect
      1m 30s
    7. Inserting nonbreaking spaces
      1m 16s
    8. Inserting diacritical marks
      2m 38s
    9. Creating drop caps
      1m 31s
    10. Inserting and removing hyperlinks
      5m 33s
    11. Refining OpenType text features
      4m 5s
    12. Replicating font formatting
      4m 22s
  8. 20m 33s
    1. Adding first-line indents
      3m 23s
    2. Controlling line and page breaks
      5m 59s
    3. Mastering columns
      5m 21s
    4. Inserting line numbering
      3m 7s
    5. Vertically centering a cover page
      2m 43s
  9. 10m 15s
    1. Modifying a heading style to include a page break
      2m 21s
    2. Using multi-level numbering in heading styles
      3m 15s
    3. Saving style modifications for future use
      3m 5s
    4. Assigning a keyboard shortcut to a style
      1m 34s
  10. 9m 24s
    1. Adding captions to tables, figures, and charts
      3m 28s
    2. Using advanced table features
      5m 56s
  11. 20m 29s
    1. Using a drawing canvas
      2m 50s
    2. Creating transparent colors and removing backgrounds
      4m 1s
    3. Editing clip art
      3m 5s
    4. Cropping a picture with a shape
      2m 24s
    5. Aligning, distributing, and grouping graphics
      3m 24s
    6. Compressing images
      4m 45s
  12. 5m 16s
    1. Inserting text from a file
      1m 4s
    2. Linking Excel objects
      4m 12s
  13. 32m 13s
    1. Setting up odd and even pages
      2m 27s
    2. Formatting page numbering for different document sections
      4m 16s
    3. Inserting bookmarks
      3m 6s
    4. Inserting cross-references
      4m 14s
    5. Customizing a table of contents
      4m 21s
    6. Creating citations and a bibliography
      4m 18s
    7. Using a style reference in a header
      3m 41s
    8. Mastering Outline view
      5m 50s
  14. 12m 48s
    1. Saving ink and paper when printing
      3m 46s
    2. Printing a booklet
      2m 28s
    3. Printing document metadata
      1m 8s
    4. Updating fields before printing
      3m 27s
    5. Embedding fonts in the file
      1m 59s
  15. 33s
    1. Goodbye
      33s

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