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In Outlook 2010 Power Shortcuts, author David Diskin shares an assortment of time-saving tips and tricks to maximize efficiency and productivity in Outlook 2010. The course covers tips for organizing and sending email, working with tasks, scheduling appointments, and maintaining contact lists. Also included are tutorials on email etiquette, Outlook customization, and much more. A quick reference guide to shortcut keys accompanies the course.
I mentioned that I'd like to find all the e-mails with the phrase "picnic" whether I was the sender or recipient, and because new e-mails are coming in every day I'd like to access these search results repeatedly. A Search Folder can make finding these e-mails easy. Outlook comes with a variety of Search Folders already created, and you can see them if you expand the Search Folders folder. By right-clicking Search Folders, I can create a new Search Folder with the criteria I need. In the dialog box that appears, I can search through the Search Folders that are pre-created in Outlook. Or, I can create my own.
In this case I'd like to create a folder that contains all the e-mails with the word picnic. So I'll choose Mail with specific words. After pressing OK, my Search Folder is created. Note that the results in the search folder contained items that were found in my Deleted Items, Sent Items, and anywhere else in my mailbox. And to keep me up to date, it will always include e-mails that I send and receive, even after the Search Folder was created.
Up next, I'll show you how to use a new Outlook 2010 feature, Quick Steps.
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