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In Outlook 2007 Power Shortcuts, author David Diskin shares an assortment of time-saving tips and tricks to maximize efficiency and productivity in Outlook 2007. The course covers tips for organizing and sending email, working with tasks, scheduling appointments, and maintaining contact lists. Also included are tutorials on email etiquette, Outlook customization, and much more. A quick reference guide to shortcut keys accompanies the course.
Imagine I want to find all the emails with the phrase picnic, whether I was the sender or recipient, and because new emails are coming in every day I want to access these search results repeatedly. A Search Folder can make finding these emails easy. Outlook comes preconfigured with a number of search folders and if you click the Search Folders folder you'll see them. By right clicking on Search Folders we can create a new search folder. Outlook would like to know what the criteria is for the search folder that I'm about to create. It could be mail from certain people, mail sent to a distribution list, or perhaps in my case I'll create a custom one.
I'd like to find all the emails that have the word picnic in them, so I'm going to create a custom search folder and then specify my criteria by clicking Choose. I'll call this Picnic. I'll click on Criteria and specify all emails with the word picnic anywhere in the message. I'll leave everything else blank and specify which folders to check. In this case, I want to check the entire mailbox and all of its subfolders.
I'll click OK, OK again, and to create the folder I'll click OK a third time. On the left is my new Picnic search folder and you can see that it contains emails with the word picnic, regardless of if I sent them or receive them. To keep me up to date and it will always include emails that I've sent and received even after the search folder was created, and this concludes the organizing your email chapter. What's next? Chapter 3 is all about creating, forwarding, and replying the emails.
Sure, you know how to do that, but are you taking advantage of the power shortcuts? Check out Chapter 3 and find out.
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