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If you would like to record your own sounds for your presentation, it's a relatively easy procedure. You don't need any fancy equipment. The recording studio is right in PowerPoint. All you need is a microphone plugged into your microphone jack on your computer and you are in business. The first time you use your microphone, you may need to configure it to make sure your volume levels are set appropriately. In Windows 7, go down to your Start menu and then click on the Control Panel in the right-hand column. Click on Hardware and Sound. In the Sounds section, click on the last option, Manage Audio Devices.
The Sound dialogue box will open. Click on the Recording tab. A list of available microphones will appear. You probably just see your one listed, but if you do have more, make sure the one you want to use is set as the default device. It will have a green check mark. If it's not, right click on it and choose Set As Default Device. But if you don't see that option on the list, your mic already is the default. Once you've chosen your microphone, click on the Configure button. The speech recognition section of the Control Panel opens.
Click on Setup Microphone and the Microphone Setup Wizard will start. Choose the option that matches your equipment. I have a Desktop microphone and I'll click Next. It will give me some instructions and I'll click Next. Now it wants me to read a sentence to check my volume levels. "Peter dictates to his computer. He prefers it to typing and particularly prefers it to pen and paper." As long as the high end of your audio is in this green zone, you are in good shape. I'll click Next, and then Finish. Now I can close all my Windows dialogue boxes and I'm back to PowerPoint.
Now that we are ready, there are a few things to take into account. First, stick to short simple sounds. If you are thinking about recording narration, please see that movie later in this course. Also, keep in mind that the quality of your sound clip depends on your microphone and on the room you are in. A large room and a low quality mic may leave your sound hollow or you may pick up background noise. When you are ready to record, just the play the slide where you want the sound. I'm on slide 4 in my presentation. Go up to the Insert tab and then to the Audio button on the far right.
Click on the drop-down menu and choose the last option, Record Audio. A dialogue box appears. Type in the name for the sound clip. I'll erase recorded sound and type in Website. When you are ready, click the Start Recording button with the red circle. Record the sound and when you are finished, press the blue square to stop the recording. "Visit us online at www.hanselandpetal.com." If you press the Record button again, you can add more audio to the end of your clip.
This allows you to record in steps. "The flowers you need at a price you can afford." Press the Play triangle to playback the sound. "Visit us online at www.hanselandpetal.com. The flowers you need at a price that you can afford." If you don't like your results, cancel the window and try again. If you are happy with the quality of your sound, click OK. Your sound now appears as a speaker clip in the center of the screen. I'll drag it off to the right. You can it play back from here as well.
"Visit us online at www.hanselandpetal.com. The flowers you need at a price you can afford." If you need to change your sound, you can delete the speaker icon and record a new audio clip. For the average user who wants to make a quick sound bite or customs sound effects, PowerPoint's built-in audio recording tool is a solid choice.
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