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Printing messages

From: Outlook Web App (OWA) 2010 Essential Training

Video: Printing messages

In this movie, we're going to take a look at how we print messages in OWA, and we can't do that from the Preview pane. When I want to be able to print a message, I'm going to need to go back over to the Inbox and open it. So let's say I'd like to print this message from Olivia about the product catalog. When I double-click, I'll get a more full toolbar than I get over here, including some options to do things like Reply, and Reply All, but also to move it. I also have up and down-arrows that will let me look at for example the next message or the message before.

Printing messages

In this movie, we're going to take a look at how we print messages in OWA, and we can't do that from the Preview pane. When I want to be able to print a message, I'm going to need to go back over to the Inbox and open it. So let's say I'd like to print this message from Olivia about the product catalog. When I double-click, I'll get a more full toolbar than I get over here, including some options to do things like Reply, and Reply All, but also to move it. I also have up and down-arrows that will let me look at for example the next message or the message before.

This will let me scroll through my messages here in this window rather than needing to return each time to my Information Viewer. This button looks like a printer. It's not quite a printer. What it does is it switches us out of this window to a window that would be a good print preview. Because if I simply say to Windows, print this window, I am going to get all these hyperlinks and all this stuff up at the top, and it won't look as good as this, I promise you. I am going to click Printable View. And what it does is it creates a preview here in a separate window.

So now I have OWA open, I have the message open, I have a Print Preview of the message open, more or less, and I have the Print dialog box open; four Windows open, each of them independent of the others. So what I'd like to do is choose a printer. So I'm going to say I want to print to our Aficio Printer. A word about printers before we go on; it used to be that every time you wanted to print somewhere, you needed to install that printer on your computer. Well, now what we're trying to do is figure out how we use OWA in a whole lot of different settings.

I might be for example in my office, and when I print from my browser in my office, I'll get a great print job and it will go right to my printer in my area. But what if I'm at a hotel? What if I'm in a library? What if I need to print this and there's no printer readily available for me but I know there's one down in the Business Center at the hotel? This is a good reason to think about printing a PDF which you can open and print almost anywhere, or a Microsoft XPS document that will open in a browser and then you can use that browser settings to print.

So if you need to make a document easier to move, more portable, the name PDF means Portable Document Format. So I can take it somewhere else. So if you have the ability to create a PDF or an XPS, if you have Office on your system, and that would have installed your XPS writer, this is great, because now I can just print this to a file, throw the file on a USB drive, and go someplace. If on the other hand I want to print to a printer, I can do that right here. I also have some other choices though before I do that.

Not only do I have Print, I have a Print Preview, and this Print Preview is integrated with printing, and with page setup. So I can change my margins here, I can change the View in my preview, but I can shrink my print job to say I'd like to have a particular percentage like 175%, smaller if I need it. I have the ability to show this full width on the screen, the full size of the page. There is an automatic header and footer. This is the subject of the message, this is page 1 of how many pages.

Here's the URL to this message, and this is the short date, for today's date, if I print this, so I get all of that without having it write it on with felt marker. If I don't want that, I just turn it off just like that. I have some other settings that I can adjust right here in the Page Setup dialog box; and that's going to show me for example, what I have in my header and my footer. I have the ability to create some custom headers and footers to change to Landscape mode and so on. So Print Preview is integrated with my printing; and then here's my printer.

And once again, when I print, there's my Print dialog box. So if you're new to OWA or new to OWA 2010, I think you'll be pleased with all of the various print options that are available to you here.

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This video is part of

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Outlook Web App (OWA) 2010 Essential Training

52 video lessons · 4105 viewers

Gini Courter
Author

 
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  1. 3m 24s
    1. Welcome
      1m 2s
    2. What OWA is and isn't
      2m 22s
  2. 15m 23s
    1. Logging in to OWA
      3m 21s
    2. Exploring the OWA interface
      5m 16s
    3. Exploring the light client interface
      4m 15s
    4. Comparing OWA light to the standard OWA interface
      2m 31s
  3. 15m 11s
    1. Composing a message
      5m 1s
    2. Checking spelling and setting message options
      5m 11s
    3. Attaching a file
      3m 8s
    4. Sending a message
      1m 51s
  4. 30m 45s
    1. Viewing messages
      6m 54s
    2. Printing messages
      4m 0s
    3. Downloading attachments
      5m 1s
    4. Replying and forwarding
      7m 43s
    5. Deleting and managing deleted items
      4m 0s
    6. Ignoring a conversation
      3m 7s
  5. 11m 54s
    1. Understanding tags
      3m 1s
    2. Creating and applying categories
      3m 52s
    3. Flagging items
      5m 1s
  6. 24m 59s
    1. Checking your mailbox size
      4m 5s
    2. Creating an inbox folder
      2m 29s
    3. Selecting and moving messages
      3m 31s
    4. Adding folders to favorites
      4m 28s
    5. Applying a filter
      5m 24s
    6. Searching for messages
      5m 2s
  7. 20m 17s
    1. Creating an email signature
      3m 59s
    2. Setting automatic replies
      8m 23s
    3. Changing your password
      2m 4s
    4. Creating inbox rules
      4m 50s
    5. Understanding notes
      1m 1s
  8. 21m 11s
    1. Viewing and printing calendars
      7m 4s
    2. Creating an appointment
      6m 4s
    3. Modifying and cancelling an appointment
      1m 57s
    4. Working with repeating appointments
      6m 6s
  9. 23m 24s
    1. Creating a meeting
      3m 22s
    2. Responding to a meeting invitation
      6m 0s
    3. Viewing responses
      2m 23s
    4. Updating a meeting
      8m 0s
    5. Creating repeating meetings
      3m 39s
  10. 8m 29s
    1. Sharing a calendar
      3m 19s
    2. Opening calendars belonging to others
      2m 25s
    3. Changing calendar sharing permissions
      2m 45s
  11. 17m 3s
    1. Creating a contact
      4m 16s
    2. Creating a group
      3m 24s
    3. Searching for a person
      3m 17s
    4. Importing or forwarding a contact or group
      4m 28s
    5. Creating a contact from an email
      1m 38s
  12. 14m 2s
    1. Creating a task
      4m 15s
    2. Viewing tasks and flagged items
      4m 2s
    3. Updating a task
      2m 41s
    4. Using repeating tasks
      3m 4s
  13. 1m 36s
    1. Next steps
      1m 36s

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