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Learn how to access your Microsoft Exchange account online using Outlook Web App (OWA). In this course, author Gini Courter takes you on a tour of OWA, and shows how to send, receive, and manage your email on the web. Learn the ins and outs of tagging and organizing your email and discover how to create appointments, request meetings, and view multiple calendars. Plus, find out how to add, group, and search for contacts and use the task feature to manage your to-do list effectively.
In this movie, we're going to take a look at how we print messages in OWA, and we can't do that from the Preview pane. When I want to be able to print a message, I'm going to need to go back over to the Inbox and open it. So let's say I'd like to print this message from Olivia about the product catalog. When I double-click, I'll get a more full toolbar than I get over here, including some options to do things like Reply, and Reply All, but also to move it. I also have up and down-arrows that will let me look at for example the next message or the message before.
This will let me scroll through my messages here in this window rather than needing to return each time to my Information Viewer. This button looks like a printer. It's not quite a printer. What it does is it switches us out of this window to a window that would be a good print preview. Because if I simply say to Windows, print this window, I am going to get all these hyperlinks and all this stuff up at the top, and it won't look as good as this, I promise you. I am going to click Printable View. And what it does is it creates a preview here in a separate window.
So now I have OWA open, I have the message open, I have a Print Preview of the message open, more or less, and I have the Print dialog box open; four Windows open, each of them independent of the others. So what I'd like to do is choose a printer. So I'm going to say I want to print to our Aficio Printer. A word about printers before we go on; it used to be that every time you wanted to print somewhere, you needed to install that printer on your computer. Well, now what we're trying to do is figure out how we use OWA in a whole lot of different settings.
I might be for example in my office, and when I print from my browser in my office, I'll get a great print job and it will go right to my printer in my area. But what if I'm at a hotel? What if I'm in a library? What if I need to print this and there's no printer readily available for me but I know there's one down in the Business Center at the hotel? This is a good reason to think about printing a PDF which you can open and print almost anywhere, or a Microsoft XPS document that will open in a browser and then you can use that browser settings to print.
So if you need to make a document easier to move, more portable, the name PDF means Portable Document Format. So I can take it somewhere else. So if you have the ability to create a PDF or an XPS, if you have Office on your system, and that would have installed your XPS writer, this is great, because now I can just print this to a file, throw the file on a USB drive, and go someplace. If on the other hand I want to print to a printer, I can do that right here. I also have some other choices though before I do that.
Not only do I have Print, I have a Print Preview, and this Print Preview is integrated with printing, and with page setup. So I can change my margins here, I can change the View in my preview, but I can shrink my print job to say I'd like to have a particular percentage like 175%, smaller if I need it. I have the ability to show this full width on the screen, the full size of the page. There is an automatic header and footer. This is the subject of the message, this is page 1 of how many pages.
Here's the URL to this message, and this is the short date, for today's date, if I print this, so I get all of that without having it write it on with felt marker. If I don't want that, I just turn it off just like that. I have some other settings that I can adjust right here in the Page Setup dialog box; and that's going to show me for example, what I have in my header and my footer. I have the ability to create some custom headers and footers to change to Landscape mode and so on. So Print Preview is integrated with my printing; and then here's my printer.
And once again, when I print, there's my Print dialog box. So if you're new to OWA or new to OWA 2010, I think you'll be pleased with all of the various print options that are available to you here.
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