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Word 2010 Power Shortcuts
Illustration by Neil Webb

Printing a booklet


From:

Word 2010 Power Shortcuts

with Alicia Katz Pollock

Video: Printing a booklet

Word makes it possible to print your document like a booklet. In other words, two pages on each side of the piece of paper stapled in the middle and rearranged so that the pages appear in the correct order. Let's take a look at the steps. First, you want to set up your document with mirrored margins. That will allow you to have your page numbers on the outsides of the pages instead of in the same place on each page. It'll also allow you to take advantage of one of the features that we learned in this course, which is using different headers on the left-hand side like on our even pages, we have our company name.
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  1. 1m 39s
    1. Welcome
      51s
    2. Using the exercise files
      48s
  2. 44m 45s
    1. Selecting text for formatting
      7m 0s
    2. Mastering the Navigation pane
      3m 53s
    3. Using the Reveal Formatting pane
      4m 47s
    4. Clearing formatting
      1m 38s
    5. Adjusting paragraph spacing
      4m 58s
    6. Setting tabs using the ruler
      5m 59s
    7. Inserting horizontal lines
      3m 39s
    8. Using AutoCorrect to create abbreviations
      2m 12s
    9. Working with the text wrap features
      4m 58s
    10. Setting defaults for new documents
      5m 41s
  3. 4m 59s
    1. Opening recent files
      3m 2s
    2. Changing the AutoRecover settings
      1m 6s
    3. Changing the default saving location
      51s
  4. 6m 23s
    1. Using KeyTips to select Ribbon commands
      3m 18s
    2. Using keyboard shortcuts and function keys
      3m 5s
  5. 6m 48s
    1. Splitting the screen
      2m 12s
    2. Navigating with Browse by Object
      2m 35s
    3. Using the Go To tab in the Find and Replace dialog
      2m 1s
  6. 25m 50s
    1. Inserting random boilerplate text
      44s
    2. Selecting paste options
      4m 2s
    3. Inserting today's date
      2m 41s
    4. Using Click and Type
      45s
    5. Using Overtype mode
      2m 4s
    6. Cutting to the Spike
      2m 48s
    7. Using advanced Find and Replace techniques
      8m 0s
    8. Editing the dictionary
      2m 53s
    9. Refining grammar options
      1m 53s
  7. 38m 22s
    1. Marking inconsistent formatting
      1m 22s
    2. Applying theme colors vs. standard colors
      3m 30s
    3. Hiding text
      1m 56s
    4. Inserting symbols and special characters
      6m 3s
    5. Working with AutoFormat
      4m 36s
    6. Typing symbols with AutoCorrect
      1m 30s
    7. Inserting nonbreaking spaces
      1m 16s
    8. Inserting diacritical marks
      2m 38s
    9. Creating drop caps
      1m 31s
    10. Inserting and removing hyperlinks
      5m 33s
    11. Refining OpenType text features
      4m 5s
    12. Replicating font formatting
      4m 22s
  8. 20m 33s
    1. Adding first-line indents
      3m 23s
    2. Controlling line and page breaks
      5m 59s
    3. Mastering columns
      5m 21s
    4. Inserting line numbering
      3m 7s
    5. Vertically centering a cover page
      2m 43s
  9. 10m 15s
    1. Modifying a heading style to include a page break
      2m 21s
    2. Using multi-level numbering in heading styles
      3m 15s
    3. Saving style modifications for future use
      3m 5s
    4. Assigning a keyboard shortcut to a style
      1m 34s
  10. 9m 24s
    1. Adding captions to tables, figures, and charts
      3m 28s
    2. Using advanced table features
      5m 56s
  11. 20m 29s
    1. Using a drawing canvas
      2m 50s
    2. Creating transparent colors and removing backgrounds
      4m 1s
    3. Editing clip art
      3m 5s
    4. Cropping a picture with a shape
      2m 24s
    5. Aligning, distributing, and grouping graphics
      3m 24s
    6. Compressing images
      4m 45s
  12. 5m 16s
    1. Inserting text from a file
      1m 4s
    2. Linking Excel objects
      4m 12s
  13. 32m 13s
    1. Setting up odd and even pages
      2m 27s
    2. Formatting page numbering for different document sections
      4m 16s
    3. Inserting bookmarks
      3m 6s
    4. Inserting cross-references
      4m 14s
    5. Customizing a table of contents
      4m 21s
    6. Creating citations and a bibliography
      4m 18s
    7. Using a style reference in a header
      3m 41s
    8. Mastering Outline view
      5m 50s
  14. 12m 48s
    1. Saving ink and paper when printing
      3m 46s
    2. Printing a booklet
      2m 28s
    3. Printing document metadata
      1m 8s
    4. Updating fields before printing
      3m 27s
    5. Embedding fonts in the file
      1m 59s
  15. 33s
    1. Goodbye
      33s

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Word 2010 Power Shortcuts
4h 0m Intermediate May 30, 2012

Viewers: in countries Watching now:

In this course, author Alicia Katz Pollock shares the keyboard shortcuts, workflows, and commands that can transform the casual Word 2010 user into a pro. This course covers helpful and lesser-known techniques for making document navigation, content creation, formatting, layout, working with data, graphics integration, and publishing easier. Alicia also includes her favorite top 10 formatting tips in Word, from clearing existing formatting to inserting lines and creating abbreviations with AutoCorrect.

Topics include:
  • Opening recent files
  • Using keyboard shortcuts and F keys
  • Utilizing the Navigation Pane
  • Inserting boilerplate text
  • Editing the dictionary
  • Inserting symbols and special characters
  • Using styles creatively
  • Replicating font formatting
  • Mastering columns
  • Adding captions to tables, figures, and charts
  • Working with graphics
  • Linking Excel objects
  • Setting up page numbers and cross-references
  • Printing a booklet
  • Printing document metadata
Subjects:
Business Productivity
Software:
Office Word
Author:
Alicia Katz Pollock

Printing a booklet

Word makes it possible to print your document like a booklet. In other words, two pages on each side of the piece of paper stapled in the middle and rearranged so that the pages appear in the correct order. Let's take a look at the steps. First, you want to set up your document with mirrored margins. That will allow you to have your page numbers on the outsides of the pages instead of in the same place on each page. It'll also allow you to take advantage of one of the features that we learned in this course, which is using different headers on the left-hand side like on our even pages, we have our company name.

In our odd pages, we have it set up with the style reference. Once you've got that set up, you can go to the Page Layout tab and then on the right side of the Page Setup group click on the Launch button. I will change my Paper Orientation to Landscape and here where it says Multiple pages, I'll choose Book fold. The next question is how many sheets per booklet? And of course we want our whole document, but notice that when you're printing a booklet, your number of pages has to be divisible by four. If you document's pages aren't divisible by four, it'll put some blank pages at the end.

I'll leave this on All and I'll click OK. Now my document comes up side-by-side and I can see all of my pages. If I go to FilePrint, or press Ctrl+P, now I can see what it actually looks like as a booklet, and I can use the arrows right here to scroll through. When you're ready to print, there are a few settings to take a look at. Normally this says Print One Sided. If your printer has duplex, you'll want to tell it to Print on Both Sides and Flip pages on the short edge.

That will make it flip like a regular book. If you don't have duplexing, choose Manually Print on Both Sides. That way, it will print one side of each of the pieces of paper and give you an alert to take the stack, flip it over, put it back in the printer, and then Word will print the other half of the pages. So I'll leave this on Print on Both Sides. Now there's a hidden feature that you need to turn off. Under Print All Pages, turn off the checkmark where it says Print Markup. For some reason, that interferes with booklet printing. Then all you would need to do is go ahead and print.

Now here is a little piece of troubleshooting. If you find that your pages are out of order, make sure that all of these print settings are not applied inside your printer preferences as well, you may be overwriting your duplexing or applying some layout techniques twice, but if you've ever tried to manually rearrange your document's page order to print a booklet, this series of steps will be a lifesaver.

There are currently no FAQs about Word 2010 Power Shortcuts.

 
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