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In this course, author Alicia Katz Pollock shares the keyboard shortcuts, workflows, and commands that can transform the casual Word 2010 user into a pro. This course covers helpful and lesser-known techniques for making document navigation, content creation, formatting, layout, working with data, graphics integration, and publishing easier. Alicia also includes her favorite top 10 formatting tips in Word, from clearing existing formatting to inserting lines and creating abbreviations with AutoCorrect.
Word makes it possible to print your document like a booklet. In other words, two pages on each side of the piece of paper stapled in the middle and rearranged so that the pages appear in the correct order. Let's take a look at the steps. First, you want to set up your document with mirrored margins. That will allow you to have your page numbers on the outsides of the pages instead of in the same place on each page. It'll also allow you to take advantage of one of the features that we learned in this course, which is using different headers on the left-hand side like on our even pages, we have our company name.
In our odd pages, we have it set up with the style reference. Once you've got that set up, you can go to the Page Layout tab and then on the right side of the Page Setup group click on the Launch button. I will change my Paper Orientation to Landscape and here where it says Multiple pages, I'll choose Book fold. The next question is how many sheets per booklet? And of course we want our whole document, but notice that when you're printing a booklet, your number of pages has to be divisible by four. If you document's pages aren't divisible by four, it'll put some blank pages at the end.
I'll leave this on All and I'll click OK. Now my document comes up side-by-side and I can see all of my pages. If I go to FilePrint, or press Ctrl+P, now I can see what it actually looks like as a booklet, and I can use the arrows right here to scroll through. When you're ready to print, there are a few settings to take a look at. Normally this says Print One Sided. If your printer has duplex, you'll want to tell it to Print on Both Sides and Flip pages on the short edge.
That will make it flip like a regular book. If you don't have duplexing, choose Manually Print on Both Sides. That way, it will print one side of each of the pieces of paper and give you an alert to take the stack, flip it over, put it back in the printer, and then Word will print the other half of the pages. So I'll leave this on Print on Both Sides. Now there's a hidden feature that you need to turn off. Under Print All Pages, turn off the checkmark where it says Print Markup. For some reason, that interferes with booklet printing. Then all you would need to do is go ahead and print.
Now here is a little piece of troubleshooting. If you find that your pages are out of order, make sure that all of these print settings are not applied inside your printer preferences as well, you may be overwriting your duplexing or applying some layout techniques twice, but if you've ever tried to manually rearrange your document's page order to print a booklet, this series of steps will be a lifesaver.
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