IntroductionWelcome| 00:04 | Hi, I am Jess Stratton, and welcome
to PowerPoint 2013 Essential Training.
| | 00:09 | In this course I'm going to show you how to
create, edit, and share PowerPoint presentations.
| | 00:16 | We'll look at how to build presentations from
templates and how to build one from scratch.
| | 00:21 | We'll explore how to add and edit different types of content,
like text, photos, graphs, video, and even animations.
| | 00:31 | Then we'll cover ways to enhance your slides for
presentation, formatting notes to collaborating on changes.
| | 00:37 | Finally, I'll show you ways to
share your presentation with others.
| | 00:42 | Let's begin with PowerPoint 2013 Essential Training.
| | Collapse this transcript |
| Using the exercise files| 00:00 | If you're a Premium Member of the lynda.com
library or watching this on a DVD, you will
| | 00:05 | have access to the exercise
files I use throughout the course.
| | 00:09 | I've organized the exercise files by chapter.
| | 00:12 | Each chapter contains the files I'll use for
the video, though not every video has a file.
| | 00:17 | I have also included a folder of Assets along
with the files we will be adding to our slides.
| | 00:22 | If you don't have access to the exercise files,
you can follow along using your own assets.
| | Collapse this transcript |
|
|
1. Navigating PowerPointTouring the PowerPoint interface| 00:00 | Welcome to the main view of PowerPoint.
| | 00:02 | Now, before I even begin talking about
slides and content, let's go through the interface
| | 00:07 | of PowerPoint so that you can become familiar
with the technology and terminology, and you'll
| | 00:12 | know how to find the right tools that you need.
| | 00:14 | Now I'm going to be telling you about what all
these things are called using the right terminology.
| | 00:18 | So that even if you have to go to the Help
file, you'll know how to look things up, and
| | 00:22 | it's going to be very helpful to you.
| | 00:24 | So, we are going to start
right at the top and go clockwise.
| | 00:27 | Way at the top of the screen we have
what's called the Quick Access toolbar.
| | 00:31 | Now it's called a Quick Access toolbar, because
a lot of these other panes and windows, you'll
| | 00:36 | notice, will change according to where you
are. The Quick Access toolbar will never change,
| | 00:41 | it will always be in place for you.
Now right below that we have the ribbon.
| | 00:45 | The ribbon is a tabbed interface used
in all the Microsoft Office products.
| | 00:50 | Now it's designed to help you
find the right tool when you need it.
| | 00:54 | We will be going over how to use this
in a lot more detail in another chapter.
| | 00:58 | Way over here on the right, we
have what's called the Task pane.
| | 01:01 | Now this is going to change according to what
you are in also, and it might not even be there.
| | 01:05 | In fact, it's going to be your choice.
| | 01:08 | You can close out of it, and
bring it back up if you want it.
| | 01:11 | The things that are in the Task pane are
actually the exact same things that are in the ribbon,
| | 01:16 | and it's just going to be up to
you which way you like to use it.
| | 01:19 | Way down here at the bottom in
red it's called the Status bar.
| | 01:23 | It tells you current things about the
slides you are in, such as what slide you are on,
| | 01:27 | whether it has any NOTES or COMMENTS, what
view you are actually looking at the slides
| | 01:32 | in, and you can even zoom in and out
of the slides to see things better.
| | 01:36 | Over here on the left, we have what's called the
slides tab, and this actually called Normal view.
| | 01:42 | What ever slide I've actually clicked on,
it's going to appear in the slide pane, this
| | 01:47 | is the middle, and it's where your slide is
actually shown, these are what your audience
| | 01:51 | is actually going to see.
| | 01:52 | I can click on the slides, and it
changes things around, I can see each slide.
| | 01:57 | You'll also notice that the
Task pane is changing too.
| | 02:00 | I can close out of that and
have a much more workable area.
| | 02:04 | I'll show you how to get it back
later when you talk about the ribbon.
| | 02:07 | So, now that you know
your way around PowerPoint.
| | 02:10 | Let's actually start
building some presentations.
| | Collapse this transcript |
| Exploring the Ribbon| 00:00 | The Ribbon is an identical feature across
the entire Microsoft Office product suite.
| | 00:05 | However, the tasks in the Ribbon
are different for each product.
| | 00:10 | The Ribbon was designed to help you quickly
find the right task, at the right time according
| | 00:15 | to the right thing that you
are doing in that product.
| | 00:17 | So, while it can look really overwhelming
at first, the key to understanding how the
| | 00:22 | ribbon really works is to learn
that it's actually in organized chaos.
| | 00:26 | For example, each task is grouped and located on
the Ribbon in a place where you think you'll need it.
| | 00:32 | For example, up here we have the Quick
Access toolbar, which I talked a little bit about
| | 00:37 | before, and it's something that's always there.
| | 00:39 | While all the different tabs can change at
the ribbon, the icons that are in the Quick
| | 00:43 | Access toolbar will never change.
| | 00:46 | Now the Ribbon interface is tabbed, for
example, we have HOME, INSERT, DESIGN, TRANSITIONS,
| | 00:54 | ANIMATONS, SLIDE SHOW, REVIEW, and VIEW.
| | 00:58 | To get to each grouping, simply
click on the tab you are looking for.
| | 01:01 | For example, if I want to INSERT a picture
into my slides I can probably know to head
| | 01:07 | over to the INSERT tab and see what's there.
| | 01:10 | This way, you'll learn which tab you should start to go
in according to the task that you are trying to do.
| | 01:15 | Now to get further involved in all
these groups, they are also labeled.
| | 01:20 | For example, notice you'll notice that when I
hover my mouse over these icons, they shade,
| | 01:24 | that's giving me a clue that I can click on
them, and it will do something, but if I click
| | 01:28 | on this word under here Images nothing
happens, that's because it's an actual label.
| | 01:33 | So, again if you're not sure where to look,
you can further refine how to look for things
| | 01:37 | on the ribbon by coming
down here to these groups.
| | 01:40 | For example, if you are going to insert an
image, come down here to the Image group,
| | 01:43 | if you are going to insert a
comment over here in the Comments section.
| | 01:47 | Now if you have got a smaller screen or if
it just annoys you, you can actually hide
| | 01:51 | this at any time. Way over here on the right
there is a little arrow, and I can click on
| | 01:56 | it to collapse the ribbon.
It's only going to leave me the tabs.
| | 02:00 | Now I click on a tab, and it
appears, I can click on the task
| | 02:03 | I'm looking for, and once I'm done what I
need to--I am just going to close out of this
| | 02:08 | dialog box--the tab is gone.
This is what happens when it's collapsed.
| | 02:12 | It only appears when you need it, and if you
click off the ribbon, it goes back to being hidden.
| | 02:17 | You can get this back at any time by clicking
on any tab and going all the way over to the
| | 02:22 | right and clicking on the Push Pin icon.
| | 02:24 | This is going to pin it
back exactly the way it was.
| | 02:27 | Now you can actually customize all
the things that are in the ribbon.
| | 02:30 | You can Customize Quick Access toolbar, also.
In any white space--that just means anywhere
| | 02:35 | there is no text already--you can use the right
mouse button click, and you'll get some options.
| | 02:41 | I can either Customize the Quick Access
toolbar, or I can Customize the Ribbon.
| | 02:45 | I am going to do the Quick Access toolbar,
because it's really useful, and I like to
| | 02:48 | use it a lot and put
things in it that I need a lot.
| | 02:51 | So, one of the things I want to put in here is the
New Slide INSERT key. For example, if I click Cancel,
| | 02:58 | in the HOME Ribbon tab here's
where I actually insert a New Slide.
| | 03:02 | It's also in the INSERT menu under Slides,
but it's not in any of these, and if I happen
| | 03:08 | to leave the ribbon in a place where it's
inconvenient for me to insert a New Slide,
| | 03:12 | I just want it visible all the
time, this is how it works for me.
| | 03:16 | So, I am going to back, right-click,
Customize Quick Access toolbar, here's where I can see
| | 03:23 | all the Command options of
things that I can insert into there.
| | 03:26 | I can choose from popular commands, which is a smaller
list of things that Microsoft thinks I might want to add.
| | 03:31 | If I don't see what I'm looking for, I can
click on the pull down menu and go to All Commands.
| | 03:37 | This is a very long list of every single
possible command I could think to add.
| | 03:41 | I am going to come back to my more
manageable list here under Popular Commands.
| | 03:45 | I am going to go down to N look for New Slide,
here it is, I can click on it once and choose Add.
| | 03:53 | I can then click OK, and now in my
Quick Access toolbar, I have got a new icon.
| | 03:59 | Now no matter where I am, no matter what Ribbon tab I have
open, or even if the ribbon is minimized, it doesn't matter.
| | 04:05 | I can still click on this anytime to
insert a new slide into my presentation.
| | 04:10 | Finally, the last thing I want
to show you is the FILE menu.
| | 04:14 | Now this is a very special
tab it's also called Backstage.
| | 04:18 | The FILE menu is going to tell you all
sorts of things about your presentation.
| | 04:22 | It's where you can open a new
presentation or save the one you're working on.
| | 04:25 | We are going to go over all these options later.
| | 04:28 | So, don't worry so much about what they do now,
but you just need to know that it's there.
| | 04:32 | To get back to your presentation,
click on the arrow, and you're back.
| | 04:36 | So, if ribbon at first appears to be really
overwhelming just remember that it's all about grouping.
| | 04:42 | Once you learn and get familiar with what
tasks are associated with each group, and
| | 04:46 | how to do what you're looking for, you'll know
exactly where to find the task that you need.
| | Collapse this transcript |
| Exploring the Status bar| 00:00 | The Status Bar is all the way down at the
bottom of your screen in red, and it shows
| | 00:05 | you the actual status of the current
slides and presentation that you're working on.
| | 00:09 | Let's go through from left to right and
I'll show you what all these things are.
| | 00:13 | Way over here on the left
we have the SLIDE number.
| | 00:15 | It's going to show you what
slight number you're actually selected.
| | 00:18 | For example, if I click on the second slide,
now I'm on slide 2 out of 26 slides total.
| | 00:24 | After that is the spelling issues, it's going
to point out any spelling issues that I might
| | 00:29 | have with my presentation, and I can actually
click on it, if I want to spell-check right from there.
| | 00:34 | Next up we have the Language pack.
| | 00:37 | It's going to tell me the current
language pack that this presentation is using.
| | 00:40 | Way over here, we have
the speaker NOTES section.
| | 00:44 | Now I can toggle this on or off,
and it can disappear and appear.
| | 00:48 | Well, we will be going over speaker NOTES
a lot later on in the video, however, what
| | 00:53 | speaker notes, I will just tell you quickly.
| | 00:55 | It's something that you see
but the audience will never see.
| | 00:58 | For example, I am going to toggle
this back on, here are some reminders.
| | 01:02 | These are things that I'll need to tell
the audience, but I don't want them to see in
| | 01:06 | slides, a quick click, and it's toggled off.
| | 01:09 | I can do the same thing with
Comments, which is the next option.
| | 01:13 | Comments is one where we are sharing and
creating this presentation with other people, they
| | 01:17 | can add comments about certain slides, and
I can reply and then email it to them, and
| | 01:21 | we can go back and forth, again a
quick click and Comments is toggled off.
| | 01:26 | Next up is my View options, now you'll notice that one of
them is highlighted, that's the current view that I'm in.
| | 01:33 | Right now, I can hover my mouse over and
see what it's called, it's normal view.
| | 01:37 | This is the one that you are going to be
spending 99% of your time in, and we will talk about
| | 01:41 | how to change the view later.
| | 01:42 | Finally, way over here on the
right I have the Zoom slide.
| | 01:46 | Now I can actually take my mouse and slide it
back and forth to zoom in or out of my presentation.
| | 01:53 | This is useful if I want to see what it
looks like from a distance, or if I want to zoom
| | 01:57 | way in and work on a particular picture, or arrow, or
something that I need to just get really up and close to it.
| | 02:05 | At any time if I want to get back to the
view that I was currently in, I can simply click
| | 02:09 | on this last right icon, fit to current window.
| | 02:12 | If I click on that once, it's going to refit the slide,
right in the Slide pane so that it uses my entire screen.
| | 02:19 | I can actually customize the Status Bar
anytime by right-clicking anywhere in the red and
| | 02:24 | un-checking or checking
anything I do or don't want to appear.
| | 02:28 | For example, I can actually turn off this
language notification by un-checking it.
| | 02:33 | Coming back to my Status Bar I can see
that that option has simply gone away.
| | 02:38 | I can click back on it at
anytime and see it again.
| | 02:41 | So, that's a quick tour of
the Status Bar in PowerPoint.
| | Collapse this transcript |
| Changing views and adding guides| 00:00 | Most of the time you'll be working
in what PowerPoint calls normal view.
| | 00:04 | That is a pane of Slides, vertical on the
left-hand side and the currently selected
| | 00:09 | slide is displayed large on the right.
| | 00:11 | This is what we are looking at now, and
it's the primary way to use the PowerPoint.
| | 00:15 | If I need larger or smaller thumbnails, I
can just hover my mouse over this vertical
| | 00:19 | line and slide in and out but
sometimes we need something different.
| | 00:24 | Let's go to VIEW Ribbon tab
to see what our options are.
| | 00:28 | Now here's what we call Presentation views.
| | 00:30 | I can change this Normal view
to something called Outline view.
| | 00:35 | This is just a text only view
of looking at all my slides.
| | 00:38 | This is a great way to look at the content
directly, without all the distraction and
| | 00:42 | visual clutter of banners
and buttons and pictures.
| | 00:46 | I can then go to Slide Sorter view, and this is where
I'm looking at all my Slides in a thumbnail view form.
| | 00:52 | I can come down here and actually zoom in
and out and see less slides or more slides.
| | 00:57 | This is a good way to
shuffle them around if we have to.
| | 00:59 | We will actually be going over the Slide
Sorter and how to rearrange slides in a later video.
| | 01:04 | If I want to see any speaker notes
that I have associated with the Slide.
| | 01:07 | I can go to the Notes Page.
| | 01:09 | This way I can flip through all my slides
by using the right arrow key, and I can see
| | 01:15 | any speaker notes I have
associated with each slide.
| | 01:18 | Finally, to round out the Presentation
views, I have what's called Reading view.
| | 01:22 | This is a great way to actually view my
Presentation and see how it's going to look without having
| | 01:28 | to go into the actual Slideshow mode.
| | 01:31 | I can come down here to the Status Bar and
advance to the next slide by clicking Next,
| | 01:35 | and I can see only transitions and
animations that I have set up with those slides to get
| | 01:40 | back to where I was, I can simply
click Normal from the Status Bar.
| | 01:44 | Now we left it in Outline
view before Reading view.
| | 01:47 | So that's what it goes back to.
Now we also have what's called Master views.
| | 01:51 | I will be talking about these later, but
things like the Slide Master and Handout Master is
| | 01:56 | a way to make universal changes to all your
Slides by simply making one change to one Slide Master.
| | 02:04 | Now I clicked on this one for a reason.
| | 02:06 | This is a special view and to get out of
this view you actually have to come over here to
| | 02:11 | the right on the ribbon
and select Close Master view.
| | 02:14 | So, if you ever find yourself in a situation
where you don't know how to get back to that
| | 02:18 | Normal view just come up here
and look for a Close button.
| | 02:21 | I am going to go back to by VIEW Ribbon tab.
| | 02:23 | There are some more
things that I want to show you.
| | 02:25 | For example, I can add a Ruler, which is
great if I'm trying to do some really nitty-gritty
| | 02:31 | fine-tuning of placement.
I can toggle Gridlines on and off.
| | 02:36 | This is really great for dragging things over
and adjusting where they go, and making sure
| | 02:40 | that I'm lining them up right.
I can also add Guides.
| | 02:43 | I am actually going to uncheck the Ruler
and Gridlines so that you can see the guides a
| | 02:46 | little bit better, here you can see that
their vertical and horizontal lines, lined up in
| | 02:51 | the exact center of my slide,
this is great for placing objects.
| | 02:56 | Now the last thing I want to show you is the
Color, Grayscale, and Black and White options.
| | 03:01 | Right now, I am looking at my Slides and Color,
and I am actually going to get out of Outline
| | 03:04 | view and come over here to Normal view.
| | 03:07 | I can select Grayscale, and it's going to go
through and show me all my slides in Grayscale view.
| | 03:13 | This is really useful, if I want to see what it's
going to look like, when I printed out in Grayscale.
| | 03:18 | If I'm printing out 300 copies of my Slides, I can
save some ink and print them out in Black and White.
| | 03:24 | But before I do that I need to make sure
that all the fidelity is going to be preserved
| | 03:28 | and everybody is going to able to
see everything that they need to.
| | 03:31 | Here's this button again, Back to Color view.
| | 03:34 | So when I'm all done, I can come back to my
View tab, uncheck Guides if I decide I don't
| | 03:39 | want them, or toggle them back on.
So, that's how you change views in PowerPoint.
| | 03:44 | Now don't forget the most
commonly used views are at the bottom.
| | 03:47 | So, if you ever want to get back to normal view really
quickly, come down here the Status Bar and select Normal.
| | Collapse this transcript |
| Connecting Powerpoint to your SkyDrive account| 00:00 | SkyDrive is Microsoft's
online Cloud file storage service.
| | 00:04 | If you're currently a SkyDrive user a really
neat thing about PowerPoint 2013 is that you
| | 00:10 | can access your presentations that are on
SkyDrive right from PowerPoint, it's built right in.
| | 00:15 | The first thing you have do is connect
your SkyDrive account to PowerPoint, and we do
| | 00:19 | that by going over to FILE Ribbon tab with the Presentation
already open and coming all the way down to Account.
| | 00:27 | Now in this case, I have already signed to
office.com using another Office product, and so
| | 00:31 | it's already connected
me to my SkyDrive account.
| | 00:34 | If you don't see it here, that's perfectly
fine, just come down here and select Add a
| | 00:39 | Service, go to the Storage
option and select SkyDrive.
| | 00:44 | You'll be given a sign in box and
just click the red sign in button.
| | 00:48 | And now you can put in your Username
and Password for your Microsoft account.
| | 00:58 | When you're all done, click the Blue sign in button,
and now it's going to link up all your accounts.
| | 01:03 | So, that you have
connected SkyDrive to PowerPoint.
| | 01:06 | If you want to open a presentation that you
already have there, simply go back to that
| | 01:11 | FILE Ribbon tab and select Open.
| | 01:14 | Now you'll have a new option, you'll have
your SkyDrive account show up as an actual
| | 01:18 | option that you can click.
You can browse your folders right from SkyDrive.
| | 01:23 | For example, I know I have a presentation in
the Documents folder, so I am going to click
| | 01:26 | on Documents, and here's all my files.
| | 01:30 | I can click on this one it's got the green arrow
that means it's already synced and select Open.
| | 01:35 | So now I'm actually directly working on a
presentation right from my SkyDrive account.
| | 01:41 | To save a file to SkyDrive, simply go back
to that FILE Ribbon tab, select Save As, and
| | 01:47 | this time select your SkyDrive account in any
folder that you want to put it in right in SkyDrive.
| | 01:52 | For example, I can click back on that
Documents folder and give it a Filename.
| | 01:59 | When you're all done, select Save,
and your file will start uploading.
| | 02:03 | You'll notice on the Status Bar we are
indeed seeing the status of this file and which is
| | 02:07 | currently uploading to SkyDrive right now.
So that's how you do it.
| | 02:11 | Now a great benefit to saving your files in
SkyDrive is that you can access your presentations
| | 02:15 | anywhere not just the
computer you created them on.
| | Collapse this transcript |
|
|
2. Working with PresentationsCreating a presentation from scratch and saving| 00:00 | To work with presentations, I want to make
sure you know how to start right from the
| | 00:04 | beginning that is creating a blank presentation, adding
stuff to it, and saving it so you can work on it later.
| | 00:10 | So we are going to start from
that point right at the beginning.
| | 00:13 | On your desktop let's double-click
PowerPoint to open it up, and here's what you see when
| | 00:18 | you don't currently have a presentation open.
| | 00:21 | Now we can either select a new Blank
Presentation or from any of these prebuilt themes.
| | 00:26 | We are going to talk about themes later.
| | 00:28 | So for now I just want to
start with a Blank Presentation.
| | 00:30 | So I am going to select Blank Presentation,
and this is what you get when you start from
| | 00:35 | the absolute beginning, one
slide with one placeholder in it.
| | 00:41 | On our left we can see our Slide 1 of 1,
and here's our content placeholders.
| | 00:46 | Now this dotted border is
called a content placeholder.
| | 00:50 | That means you're not going to see it in your
final presentation, and you won't see this text either.
| | 00:56 | These are just for your reference to know
where to start putting in your own text.
| | 01:00 | I am going to click my mouse
where it says Click to add title.
| | 01:04 | Now that text instantly goes away,
and I am left with a blinking cursor.
| | 01:08 | So I can start typing.
When you're done typing, don't hit Enter.
| | 01:13 | For example, if I hit Enter right now, I am going
to be put on a new line, and that's not what I want.
| | 01:20 | I want to go to the next placeholder.
| | 01:23 | So I simply stop typing and click my
mouse right into that next placeholder.
| | 01:28 | Now I can add a subtitle for presentation.
| | 01:31 | If I click my mouse anywhere in this white
space, the placeholders are going to disappear,
| | 01:37 | and I can see what my Presentation looks like.
| | 01:40 | It's important to note that if I had decided
at any time not to use any of that text,
| | 01:45 | for example, if I had a title but no subheading,
that placeholder text would disappear.
| | 01:50 | It would not show up in my final presentation.
So I think we are ready to add a new slide.
| | 01:56 | I am going to up here to the
Home Ribbon tab and select New Slide.
| | 02:00 | Here's all the possible content
placeholders I can choose from.
| | 02:04 | These are called Layouts.
| | 02:05 | We'll be talking a lot
more about these in detail.
| | 02:08 | So for now let's just pick one that we want.
| | 02:10 | For example, I can pick a Title and Content or
Two Content Slide or even a Title Only Slide.
| | 02:17 | Right now, though, I'm going
to choose Title and Content.
| | 02:21 | As you can see just as promised it gives me
a title placeholder and another placeholder
| | 02:25 | when I can actually start adding
some bullet points for my presentation.
| | 02:28 | I am going to click and start typing.
| | 02:32 | Now I can come down here and
start adding bullet points.
| | 02:35 | Now because I'm also going to be talking my
presentation it's important that I keep these short and sweet.
| | 02:41 | I have added a few bullet points.
| | 02:44 | At the end of everyone I've hit the
Enter key to get a new bullet points.
| | 02:48 | So now I have got two slides in my presentation.
| | 02:50 | I can go back and forth between those sides by
simply clicking on it in this Slide navigator
| | 02:56 | and coming back here with my mouse and clicking.
| | 02:59 | For example, I can put my cursor at the end
and hit Enter and keep typing, or I can move on.
| | 03:05 | So right now it looks like a
really plain, boring presentation.
| | 03:09 | Don't worry about looks for now.
This is just the basics.
| | 03:11 | By the end of the course I'll show you how
to create incredibly jazzed up slides with
| | 03:16 | pictures, background, and fancy text.
| | 03:19 | So now that we actually have some slides
and text lets save our presentation so that we
| | 03:22 | can work on that later.
| | 03:24 | Let's go over to the File
Ribbon tab and choose Save As.
| | 03:28 | I can save it to my SkyDrive or my Computer.
| | 03:31 | I click Computer and here I have got some
recent folders that I saved files, or I can
| | 03:36 | click Browse to save it somewhere new.
| | 03:38 | In the Save As dialog I can put
it somewhere such as the Desktop.
| | 03:43 | I can give it File name and hit Save.
| | 03:49 | When I'm all done I can simply close out of PowerPoint by
clicking X in the top right-hand corner, and I'm done.
| | 03:54 | To get back into my presentation I am going to pretend it's
not on the desktop and double-click PowerPoint to open it up.
| | 04:00 | If I had been working on it really recently it's going
to show up on the left-hand side in this recent view.
| | 04:06 | However, if I've been working on a lot
more presentations, and it's gotten pushed off
| | 04:10 | this view, I can simply come down here to
Open Other Presentations, browse to my Computer,
| | 04:18 | click Browse again, and choose
the place where I know I saved it.
| | 04:24 | I can select the File choose Open, and
now I'm ready to begin working on it.
| | 04:29 | PowerPoint 2013 is even smart enough to know
where I left off so I can click right on that
| | 04:34 | last slide, and it will
take me right where I was.
| | 04:37 | So I can continue working.
| | 04:39 | Now that we've got a
presentation let's start adding more to it.
| | Collapse this transcript |
| Creating a presentation from a template or theme| 00:00 | So here's the presentation that we have so far.
| | 00:03 | Sometimes a blank canvas
can be very overwhelming.
| | 00:06 | For some of us--myself definitely included here--it's not
so easy to be a graphical mastermind starting with nothing.
| | 00:12 | In fact, sometimes it's even more daunting
when we see that big white square that we
| | 00:17 | have to fill not just with content,
but an eye pleasing design, also.
| | 00:21 | For people like as PowerPoint gives us themes.
| | 00:25 | These are ready-made presentation designs
with pre-built graphics, borders, and fonts.
| | 00:29 | There is no pre-built content, but
the content placeholders are all there.
| | 00:33 | So to create a new presentation from a theme
let's go to File Ribbon tab and select New.
| | 00:40 | So this time instead of choosing a Blank Presentation,
I can scroll, and I can see all the choices I have.
| | 00:46 | PowerPoint gives us about 20
built-in themes to choose from.
| | 00:50 | All of them are just different enough that they
should be able to give you that push that you need.
| | 00:55 | You can also choose a variant of that
design, and I'll show you what I mean.
| | 00:59 | I am going to scroll down here.
| | 01:00 | I am going to choose this one
Retrospect, and I am going to select it.
| | 01:04 | Now when you select it you
get a preview of that theme.
| | 01:08 | For example, here's the Title Layout, and I
am going to use my right mouse button, and
| | 01:12 | you can actually go through all the
different layouts and see what they are going to look
| | 01:16 | like before you even commit
to creating a presentation.
| | 01:20 | Now on the right over here are all the
color variants that you can choose from.
| | 01:24 | This is great, because if you already have
a basic color theme that you know you need
| | 01:28 | to stick with, you can start with that already.
| | 01:31 | So that's less customization that you will
even have to do after you start with a theme.
| | 01:36 | If you didn't like that one, you can click
on this X in the top-right and move on to
| | 01:40 | another one and preview it.
| | 01:43 | Again, choosing color
variances and things like that.
| | 01:48 | I'm actually going to stick with Retrospect.
| | 01:50 | I like it, because I think this little line
down at the bottom gives it just enough color
| | 01:55 | and is enough of a plush while still
leaving the rest of the blank enough that I can add
| | 01:59 | more if I want to, but it
seems like a good place to start.
| | 02:03 | I am going to click on Create.
| | 02:05 | Now it's created this presentation for
me, and I can add my title and subtitle.
| | 02:17 | When I'm all done, I can select File >
Save As and save it to my Computer.
| | 02:24 | I can click Browse and save it wherever I want.
Give it a File name and then click Save.
| | 02:33 | It takes me right back to my presentation,
and now I can continue working on it.
| | 02:38 | We have started a presentation from a
theme, and we've gotten a great push.
| | 02:41 | In fact, if I click on New Slide.
Here's all my Layouts based on that theme.
| | 02:47 | There's one more thing I want to show you.
| | 02:49 | So we talked about how themes
are pre-built design elements.
| | 02:54 | But you actually can get some pre-built themes that actually
have some content in them. Those are called templates.
| | 03:00 | We get to those by going back to File, selecting New, and
now I can actually search for online templates and themes.
| | 03:09 | A good example of this is something like a
certificate, because in this case we want
| | 03:14 | pre-built text to be already in
there, not just text placeholders.
| | 03:18 | So I am going to go in here and
type certificate in the Search box.
| | 03:22 | I click on the search magnifying glass, and
it's actually going to go out to the Internet
| | 03:26 | to Microsoft Office site and pull down
any templates it has that match that.
| | 03:31 | I can scroll down just like the themes.
| | 03:34 | I can click on one, I can preview it, and if I
don't like it, I can hit the X, and close out.
| | 03:40 | You can come back up.
| | 03:42 | Once I find one that I like, for example, here's
an Employee of the year award, I can click Create.
| | 03:48 | Now the reason I wanted to show you this is
because the placeholders work a little bit differently.
| | 03:53 | Now you'll notice that in addition to having
all the design elements there just like the
| | 03:56 | theme, this one actually has some content.
| | 03:59 | When it comes time for you to put your own
content in there you are going to go in there
| | 04:03 | and click just like you would with the normal
placeholder except instead of everything else
| | 04:07 | blanking out, and you having put the text in.
| | 04:10 | You actually have to go in and delete
their placeholders and put your own in.
| | 04:18 | I can come down here to Employee Name except
this time I am going to click the mouse and
| | 04:22 | drag and highlight the whole thing, because I
want to take out their placeholder of Employee
| | 04:26 | Name and put in my actual Employee's Name.
| | 04:31 | When I'm all done I've
got a beautiful certificate.
| | 04:34 | I can Save As, and put it on the Desktop also,
call it Employee of the Year Award, hit Save.
| | 04:45 | Now the next time I go to get out these award,
all I have to do is change the date and change
| | 04:50 | the name, and I've got a beautiful template.
| | 04:53 | So that's how you can quickly get started
with some built-in templates and themes.
| | 04:57 | Now if you already have a presentation and
want to convert it to one of those themes,
| | 05:00 | I am actually going to show you
how to do that in the next video.
| | Collapse this transcript |
| Changing themes| 00:00 | Suppose you have already been working with a
presentation that you started from scratch,
| | 00:04 | watched the last video and thought, please
tell me it's not too late to convert my existing
| | 00:08 | presentation into a theme.
It's absolutely not too late.
| | 00:12 | In fact, at any time you can change either
all of your presentation or even just one
| | 00:17 | slide to anything you work.
| | 00:19 | To change to a theme we are going to go to the
Design Ribbon tab and here's a list of themes.
| | 00:25 | If I click this pulldown menu, I'll see all
the themes, and you'll notice that these are
| | 00:29 | the exact same things that we saw when we
first created a new blank presentation and
| | 00:33 | could pick a theme then.
| | 00:34 | If I hover in my mouse over it I'll get a Preview
of all the themes, and I can choose the one I want.
| | 00:40 | I am going to pick my
Retrospective theme that I like so much.
| | 00:43 | I can even choose the
Variants over here on the right.
| | 00:47 | Now you'll notice on the left all my slides
have already been changed to that new theme.
| | 00:52 | But if I click on the Variants,
I can select a color that I want.
| | 00:55 | In fact, I can even really refine this by
clicking Colors and choosing from all these
| | 01:01 | possible color choices for my theme.
| | 01:03 | I can even come down here and choose
Fonts and change the Font of the theme.
| | 01:07 | Maybe something that will match my company's logo
better or for any reason I might want to change these.
| | 01:13 | I can even come down here and change
Affects for certain design elements.
| | 01:16 | In this case though the screen should be more
than enough customization to get me started.
| | 01:21 | So I am going to select the Green Variant.
| | 01:24 | So again, all of the slides here on the left
have already changed, but what if I just want
| | 01:28 | to change one slide? I can do that.
| | 01:31 | The first thing I need to do is select the
Slide that I want to change to a different theme.
| | 01:35 | Then I come back up here to
themes, find the one I want.
| | 01:39 | I can still use my mouse and hover.
| | 01:41 | When I found I want instead of clicking on
it directly, which will change all of the
| | 01:45 | slides, I can simply right-click
and choose Apply to Selected Slides.
| | 01:51 | Now I have the theme here, a
separate theme here, and my theme continues.
| | 01:57 | Now don't forget it anytime I can change
themes by coming back to this ribbon Design tab,
| | 02:02 | clicking on the pull down menu, and
selecting a theme and choosing it.
| | 02:06 | This one that I wanted to change by itself
is always going to stay a different theme,
| | 02:11 | because it's officially not
part of this theme group anymore.
| | 02:14 | So I can come here and change the
theme, and now it will match up again.
| | 02:19 | Go through the Exercise Presentation, play around with
the themes, and even change them further and customize them.
| | 02:24 | Apply the changes to all the
slides or just one directly.
| | Collapse this transcript |
| Controlling the look of your presentation with slide masters| 00:00 | So I've got my chapter to exercise file open,
and I'm looking at several slides that I've
| | 00:06 | created using different themes.
| | 00:08 | Now the base design for a theme is called
the Slide Master, and there's actually a Slide
| | 00:13 | Master that you can change in PowerPoint for
every theme you have applied in your presentation.
| | 00:18 | Of course, the main question
is why would I want to do that?
| | 00:22 | Well the built-in themes from PowerPoint,
they can give you a great head start, but
| | 00:26 | you can actually fine-tune them even more.
| | 00:29 | You can change the colors on the very granular
level such as slightly altering them to match
| | 00:33 | your company logo or even changing
the font to match your company design.
| | 00:38 | This way you'll have a gorgeous presentation
that matches your company's theme in addition
| | 00:43 | to your company's vision or for whatever it
is that you're giving a presentation about.
| | 00:47 | It's all about getting the content across.
| | 00:50 | And if you're matching a theme to a voice
to a cause that you have, all these things
| | 00:56 | are going to help tie in your
presentation and really get your point across.
| | 01:01 | So let's start editing the Slide Masters.
| | 01:03 | We do that by going to the View Ribbon tab
and selecting Slide Master.
| | 01:09 | All of a sudden a few
things that have been here.
| | 01:11 | The first is that we have a new ribbon
tab that just appeared called Slide Master.
| | 01:16 | This contains our master view of every
single layout that was available in every single
| | 01:21 | theme that we have in our presentation.
| | 01:22 | For example, that was about
8 or 10 layouts that we had.
| | 01:27 | Here they all are, and we
can change any one of them.
| | 01:31 | Here's the other theme that we
had applied in our presentation.
| | 01:34 | Now we also have the ability to edit every
single layout that was in that theme too.
| | 01:38 | So when to actually make a change you can either
go directly to the layout that you want to change.
| | 01:44 | For example, here's the
Comparison Layout that we had.
| | 01:47 | Here is the Two Content Layout.
Here's the Title Layout.
| | 01:51 | And here's the slide that we've used most often.
That's why it's at the top.
| | 01:55 | So there's a couple things I can change here.
| | 01:57 | The first thing is I can actually change the text
that's in these layouts. I can highlight it, right,
| | 02:02 | these are the content placeholders that simply
disappear when I start typing, but here's where I edit them.
| | 02:08 | So I'm going to highlight this and go back to my
Home Ribbon tab where I get all my Font options.
| | 02:14 | And I can make it bold,
or I can even increase it.
| | 02:18 | I can even change the Font maybe to
match my company's theme, for example,
| | 02:23 | maybe we use Arial for everything.
| | 02:25 | Now in addition to changing the
text I can also change design elements.
| | 02:29 | For example, see how my mouse changes
when I hover over this footer text box.
| | 02:33 | I can click on it by clicking once.
| | 02:36 | Now I can use my left arrow key and
actually nudge it over a little bit.
| | 02:41 | For example, maybe I want the
date a little bit over here.
| | 02:45 | And I'm going to click on this placeholder.
| | 02:47 | This is in case I wanted the slide number
to appear in the footer of the slide itself,
| | 02:51 | but if I want to push that over also I can
click on it once to highlight it and then
| | 02:55 | use the right mouse button and nudge it over.
I can change any layout I want.
| | 03:00 | For example, I'm going to scroll back down
to this one which is also my presentation.
| | 03:06 | I'll change this font to
Arial also, and I'll make it bold.
| | 03:14 | I can change the Title, also.
I can change anything I want.
| | 03:19 | Finally, to change another design element in
the slide I can actually click on this picture,
| | 03:27 | come over here to this Format Ribbon tab, come
over here to Color and change the color to Green.
| | 03:43 | Now that's starting to match
my theme a little bit better.
| | 03:46 | To get out of this I'm going to go back to my
Slide Master Ribbon tab, select Close Master view,
| | 03:51 | and let's see what we've got now.
| | 03:54 | Now I've got a nice Arial font
that's uniform to company's look.
| | 03:58 | I still have this theme element that I've
changed, because I really like this border
| | 04:02 | except I changed it to match the theme a
little bit better, and I've changed the font.
| | 04:07 | So now the fonts are more uniform, the
colors are more uniform, and it's starting to look
| | 04:11 | like a much more professional presentation.
| | 04:15 | That's how you work with Slide Masters to uniformly
change every single slide easily with one click.
| | Collapse this transcript |
| Adding a header and footer| 00:00 | A footer is a small block of text that
appears at the bottom of every slide.
| | 00:05 | You can easily add a Footer to include
things like the Copyright or the word Confidential
| | 00:09 | to the bottom of all your slides.
| | 00:11 | If you're printing handouts you can also add
a Header such as the presentation title which
| | 00:16 | will be printed out with
every slide to your audience.
| | 00:19 | To add a Footer let's go to the Insert
Ribbon tab and select a Header & Footer.
| | 00:25 | So the first tab is to insert a
Header and Footer into our actual slide.
| | 00:29 | Now we've a couple of options.
| | 00:31 | We can include the Date and Time,
Slide Number, or our own Footer.
| | 00:35 | We can also add all three of these things.
| | 00:38 | Now we know where they're going to go on a
presentation, because if I place a check mark
| | 00:41 | beside Date and Time, over here on the
Preview's tab on the right-hand side, the little black
| | 00:47 | box appears where that Date and Time is
actually going to go on the slide itself.
| | 00:51 | Now I can either have the Date and Time
Update automatically, which means every time I open
| | 00:56 | my presentation the Date will be
automatically reflected to the current date, or I can come
| | 01:02 | down here and select a Fixed date, which means
I can put the date, and it won't change every
| | 01:07 | time I open my presentation.
| | 01:09 | Now this is useful if I want the date to be
the date that I actually created the presentation
| | 01:14 | not when I'm actually giving the presentation.
| | 01:17 | I can also come down here and insert the Slide
Number as I can see from the preview tab this
| | 01:22 | is going to go all the way to the right, and
then I can also add a Custom Footer if I want
| | 01:31 | or even the word Confidential or everything.
I can also select Don't show on title slide.
| | 01:39 | If I want my title slide to be nice and
pretty and free of any Footers, I can come up here
| | 01:43 | to the Notes and Handouts tab,
and I get one more option.
| | 01:46 | I can also add a Header I can place a check
mark beside this and put in whenever I want,
| | 01:52 | such as NEW HIRE GUIDE which
is the name of my presentation.
| | 01:55 | Now this doesn't get populated automatically,
but it does remember what you had in there
| | 02:00 | last, if you wanted to
put something new in there.
| | 02:02 | When I'm all done I can select Apply to All, and now
on the bottom of all my slides I can see my Footer.
| | 02:09 | If I want to change where they are or how
they look, I can do that from the Slide Master,
| | 02:15 | and that's by going to the View Ribbon tab, selecting
Slide Master, and coming down here and changing my Footer.
| | 02:23 | For example, I can highlight it and make it bigger and
bold, or I can actually move the position of where they are.
| | 02:32 | For example, I can bump it over a
little bit like we did last time.
| | 02:36 | My Slide Number, I can move
that over too. It's up to me.
| | 02:42 | When I'm done I can select Close Master view.
| | 02:46 | Now my Footer has been changed
at the bottom of all my slides.
| | 02:49 | At any time if decide that I don't want
a Footer anymore, that's totally fine.
| | 02:53 | I can go back to the Insert Ribbon tab, select Header &
Footer again, and simply uncheck anything that I don't want.
| | 03:01 | For example, maybe I
don't want the Slide Number.
| | 03:04 | I can click Apply to All and my date and confidentiality
statement still stays, but the slide number is gone.
| | 03:11 | Another great feature but using Footers in
your slides is that every year you can update
| | 03:15 | these slides to reflect any business changes in the
content and then simply change the Copyright Date.
| | 03:21 | So now you are only changing things in one place,
and that change will be reflected on all your slides.
| | Collapse this transcript |
| Working with file options using Backstage view| 00:00 | There isn't actually a main
screen so to speak in PowerPoint.
| | 00:04 | If you decide you're done with one
presentation and want to move on to another one at first
| | 00:08 | glance it seems like you'd have to closeout PowerPoint
entirely and then reopen it. That's not the case.
| | 00:15 | Everything in PowerPoint and actually in any new
Microsoft Office product runs by something called Backstage.
| | 00:21 | To get Backstage from the Ribbon tab click File.
| | 00:25 | Now it's called Backstage, because it
tells you all sorts of things about the current
| | 00:29 | file that you have open.
For example, it defaults onto this Info tab.
| | 00:34 | Here's everything about this
presentation that we've currently got open.
| | 00:37 | I can come all the way down to Show All Properties,
and it's going to tell me all sorts of neat things.
| | 00:42 | For example, the size of the presentation,
how many Slides it has, how many Words, how
| | 00:48 | many Notes I've got to go along with it, how
many Video Clips, even what Template I'm using,
| | 00:54 | and the data it was last modified and created.
So what else can you do with the ribbon?
| | 00:59 | Well, there're several things that only
show up if I actually have a file open.
| | 01:03 | For example, Save, Save As, Print, and Share.
| | 01:08 | But there are other things
like opening a new presentation.
| | 01:11 | I can click Open, and it's
going to let me browse anything.
| | 01:15 | I can also go into my Account options
and any additional PowerPoint options.
| | 01:21 | Now we'll be talking about all the things later,
but I did need to show you where to find it.
| | 01:26 | To cancel out of the PowerPoint
options simply click the Cancel button.
| | 01:30 | It's going bring me back my presentation,
because remember we never actually closed out of it.
| | 01:35 | So once more I'm going to go this File
Ribbon tab to get Backstage and here's where I can
| | 01:40 | open a new PowerPoint presentation
or close the one I currently have.
| | 01:44 | Now don't forget all this time while we're
backstage if we click Open and decide we don't
| | 01:50 | want open another file, my
existing file is still open.
| | 01:54 | To get back there I simply click the arrow
from the top of the screen, and that is how
| | 01:58 | you work at backstage using PowerPoint.
| | Collapse this transcript |
|
|
3. Working with SlidesAdding and removing slides| 00:00 | There's a few ways to add slides in PowerPoint.
| | 00:03 | We've already covered one way, which is to
select New Slide, select the layout we want,
| | 00:07 | and start working or in the Slides
navigator we can right-click and select New Slide.
| | 00:14 | Now it's going to default to a certain
layout, but that's okay we can change it.
| | 00:17 | In the Home Ribbon tab come up to Layout, and
now you can change it to whatever Layout we want.
| | 00:23 | In this case I'm going to
choose Content with Caption.
| | 00:27 | Because while we're building this presentation, now it's
time to start talking a little bit about our Executive Team.
| | 00:32 | So here's my placeholders, and I'm
going to start by adding some text to it.
| | 00:37 | I'm going to come down
here to the next placeholder.
| | 00:43 | And I can change my text if I want, for
example, if I highlight it using the pop-up menu
| | 00:51 | I'm going to bold face it, and I
can do the same with the next line.
| | 00:57 | Now it's time to start
inputting some data about Jaryl.
| | 01:00 | And I actually have that already done.
| | 01:02 | So I'm going to copy and
paste it right into PowerPoint.
| | 01:05 | It's in my Assets folder in a
text document called Executive Team.
| | 01:09 | I'm going to open that up, find the paragraph
with Jaryl's history, click and drag to select
| | 01:15 | it all, choose Edit, Copy, come back to my
presentation, and I've got the cursor all
| | 01:22 | set up where I want the text to go.
| | 01:24 | So I'm going to use the right-mouse button and
right-click and hover my mouse over the Paste options.
| | 01:30 | The neat thing is I haven't
actually clicked anything yet.
| | 01:32 | I just hovered over it.
| | 01:34 | And I'm seeing a preview of how that text
is going to look inside my presentation.
| | 01:37 | If I'm happy with the way it looks,
I can click, and it gets pasted in.
| | 01:43 | Now it's time to add her
picture on the right-hand side.
| | 01:46 | So I can see these buttons here which are placeholders
for inserting things like Charts, Graphs, Tables, and Pictures.
| | 01:52 | I'm going to hover my mouse over the
options until I find Pictures and click on that.
| | 01:57 | It's going to pop up the
Insert Picture dialog box.
| | 02:00 | Now in the Assets folder I'm going to
navigate to the Jaryl's picture, click on it once to
| | 02:05 | select it, and choose Insert.
| | 02:08 | As you can see, because we use the layout
the picture gets nicely formatted and placed
| | 02:13 | in an easy to read way
right into the slide itself.
| | 02:17 | So that slide looks great, but
I still have a long way to go.
| | 02:21 | There's more than one person on the Executive
Team, and it's going to take a long time for
| | 02:24 | me if I have to create a
slide for all these people.
| | 02:27 | I can actually duplicate this slide.
| | 02:30 | I'm going to right-click right on
Jaryl's slide and select Duplicate Slide.
| | 02:36 | I instantly get an identical slide.
| | 02:38 | So now all I have to do is change
the data and change the picture.
| | 02:42 | So the first thing I'm going to do is change
the data, and we're going to update this all,
| | 02:45 | and I'm going to do it the exact same way I did
Jaryl's except this time I'm going to do with Mark.
| | 03:10 | Now that we've got his data in there
we just need to update the picture.
| | 03:13 | PowerPoint makes that really easy, also.
| | 03:15 | I'm going to right-click the
picture and choose Change Picture.
| | 03:20 | From the Insert Pictures dialog I want to
choose From a file, I'm going to select Browse
| | 03:26 | to bring up the Insert
Picture dialog on my own computer.
| | 03:29 | Now I'm still in the Assets folder so this time
I'm just going to choose Mark's picture and click Insert.
| | 03:36 | Now I've got two great looking slides
with completely separate data in them.
| | 03:41 | To add a further timesaver to this I can hold down
the Shift key and select the slides next to each other.
| | 03:47 | Now I can right-click and choose Duplicate Slide, and
I'm actually going to get two more duplicated slides.
| | 03:55 | So now all I have to do is change these slides,
and I'll have even more updated information.
| | 04:00 | Now I've got all these extra slides.
So let's start deleting some.
| | 04:03 | I can select any slide by clicking on it,
and I can either hit the Delete key on my
| | 04:07 | keyboard, or I can use the right
mouse button and select Delete Slide.
| | 04:13 | I can use that Shift trick also to delete.
For example, I've got one slide selected.
| | 04:18 | I can hold down the Shift key, select another slide,
and hit the Delete key on my keyboard this time.
| | 04:24 | Now they both disappear, and I
am left with is my one slide.
| | 04:28 | So there's lots of ways to add slides, delete
slides, duplicate slides, and now our presentation
| | 04:34 | is really starting to take some shape.
| | Collapse this transcript |
| Changing the slide layout| 00:00 | You may decide that don't like
the way your slides are laid out.
| | 00:03 | In fact, you may even think while it you
could do it yourself, you would change everything.
| | 00:07 | And you can change those
things. I'll show you how.
| | 00:10 | I have got my Chapter 3 Exercise File on
changing slides layouts open, and you'll notice that
| | 00:15 | I've added a lot more slides.
Most of it's just text for now.
| | 00:19 | Here's a slide that has a basic layout.
| | 00:21 | I can change this at any time by selecting
this slide, on the Home ribbons tab selecting
| | 00:27 | Layout, and changing the layout.
| | 00:29 | You'll see how it automatically
changes the text when I change the Layout.
| | 00:33 | For example, it bumped the text over and gave me
all the room I wanted to put my own placeholders in.
| | 00:38 | I can change Layout again to Content
with Caption, and it bumps it around again.
| | 00:45 | I am going to keep its Title and
Content to show you one other thing.
| | 00:48 | This is something that will
probably happen to you all the time.
| | 00:51 | When you're moving text, it just so happens,
it's very easy to actually take that placeholder
| | 00:57 | and move it a little bit. In fact, you could
accidentally move a lot. That's perfectly okay.
| | 01:02 | All you need to do is come over here
at the Home Ribbon tab and choose Reset.
| | 01:07 | What that does is it changes the layout back
to the way it was based on the Slide Master.
| | 01:12 | So again, if you move it, hit Reset, and
that slide layout goes back the way it was.
| | 01:18 | You can actually create your own slide layouts.
| | 01:21 | We can do that by going to the View tab,
selecting Slide Master and then selecting Insert Layout.
| | 01:29 | Now it's a good idea to insert your own layout
if you find that you're making the same changes
| | 01:34 | every time to more than one group of slides.
| | 01:37 | You're better off just creating a brand-new
layout, and that way it's going to be easy
| | 01:40 | for you set that to any slide you want.
So here's our new layout.
| | 01:45 | Now all I have to do is insert a placeholder.
| | 01:46 | I am going to do that by selecting Insert
Placeholder on the Slide Master Ribbon tab.
| | 01:52 | Now I can put in a placeholder based on
what I think I am going to be using this layout
| | 01:56 | for the most often.
I am going to choose Text.
| | 02:00 | Now I can click and drag to create my placeholder and
here it is but here's the neat thing. This is my layout.
| | 02:08 | So I can actually do
whatever I want to do with it.
| | 02:10 | In fact, I want it centered.
| | 02:13 | So I am going to select the Center button,
and now I can make it bold faced, and I can
| | 02:19 | do the same thing to all of the rest of the
bulleted icons by clicking and dragging, highlighting on.
| | 02:25 | I can make them boldfaced,
or I can make then Italicized.
| | 02:28 | I can do it whatever I want. It's my layout.
| | 02:31 | When I'm all done I can right-click on the
layout in the left-hand side and select Rename Layout.
| | 02:37 | Now I am going to give it a name that's meaningful
to me so that I can find it easily in the Layout list.
| | 02:41 | I am going to call this one Centered Bullets.
| | 02:46 | I click Rename, and now I have
just added my own layout element.
| | 02:50 | I am going to select Close
Master view to get back to my slides.
| | 02:55 | Now I am going to find a slide
that I want to change my new layout.
| | 02:58 | Here's the Agenda Slide.
| | 03:00 | I am going to come up to the layout tab
and here's my new one Centered Bullets.
| | 03:06 | Now I didn't have to do anything, and it
changed it according to how I created my layouts.
| | 03:12 | Again this is really useful for you if you find yourself
always making the same changes to a bunch of slides.
| | 03:17 | You're better off just creating a brand-new
layout, and then it's as easy as coming up
| | 03:21 | here to the Layout tab
and changing your Layout.
| | Collapse this transcript |
| Organizing slides into sections| 00:00 | When you get caught up in creating a presentation
it's easy to forget that you're actually creating
| | 00:04 | this for an audience, and you still need to
think about them while you're building your slides.
| | 00:10 | Something that's very useful for an
audience is header section slides.
| | 00:14 | For example, a slide that tells the audience that
you're entering a new section in your presentation.
| | 00:19 | It's beneficial for you,
and it's beneficial for them.
| | 00:23 | It gives you a chance to take a nice deep
breath and regroup and the audience can also
| | 00:27 | regroup and refocus on your
new content that's coming up.
| | 00:30 | So the first thing we are going to do is create
a visual section header slide for each section.
| | 00:36 | For example, I am going to come down here to
the bottom and call this a Wrap-Up section.
| | 00:42 | I am going to insert a New Slide, and I
am going to give it a Section Header slide.
| | 00:52 | You'll notice I'm not clicking to add
any text down here, and I don't need to.
| | 00:56 | Because it's a Content Placeholder it's going to
show up when you're actually doing the presentation.
| | 01:01 | Look over here on the left.
| | 01:02 | You can see that the Click to Add Text just goes away,
know I am going to continue doing this for each section.
| | 01:09 | For example, here's where my No Obstacles Sport
talk ends and my No Obstacle Home talk begins.
| | 01:15 | I am going to put a new Section Header in there.
| | 01:24 | I am going to go up through my
Presentation and continue to do this.
| | 01:28 | Now that we've got the Section Headers that
are visual for you and the audience, PowerPoint
| | 01:33 | actually has his own
sections that you can also create.
| | 01:36 | That also comes with its own set of
benefits that'll talk about after they are created.
| | 01:40 | So the first thing we are going to do is
scroll down to the bottom and come right to the top
| | 01:45 | of the Section Header slides that I built
myself and create a section in PowerPoint.
| | 01:50 | Now it's important to note that you can have
PowerPoint sections without this visual header
| | 01:54 | slide, but it's definitely a really good habit to
get into if you plan on doing a lot of presentations.
| | 02:00 | So I am going to put my cursor right in the
beginning of Wrap-Up, come to the HOME ribbon
| | 02:03 | tab, select Section, and then Add Section.
| | 02:08 | Now you'll notice that PowerPoint has
selected the two slides that it thinks is going to
| | 02:12 | be in that Section, and now I can right-click on
the top where it says Untitled Section and Rename it.
| | 02:18 | I am going to give it a name that is the
same as my Section Headers, because this going
| | 02:22 | to make it a lot easier for me to work with.
| | 02:25 | So I type the section
name and then select Rename.
| | 02:29 | Now I am going to go to the top of all my
Section Headers, place the cursor, make sure
| | 02:34 | I am in that Home Ribbon tab, come
over to Section, and click Add Section.
| | 02:39 | Now you'll notice it stops
where the last section begins.
| | 02:43 | This is why you can start from the bottom and
work your way up, and it's very easy this way.
| | 02:47 | Again, I am going to right-click on that Section
Header, select Rename Section, and give it a name.
| | 02:56 | I am going to do this to all my Section Headers.
| | 02:59 | Now that when you are at the top, you'll
notice that the last section of the last two slides
| | 03:04 | is called the Default Section.
| | 03:06 | I am going to right-click,
and I can rename that too.
| | 03:07 | I am going to call this one Intro.
| | 03:12 | I'm sure you can see the benefit of creating a visual
slide, but why would you want to do this in PowerPoint?
| | 03:17 | Well, the first thing is beside all these
little triangles, beside the Section Header,
| | 03:22 | I can actually click it, and what it
does is it collapses the entire section.
| | 03:28 | Now I have a brief outline
of my entire presentation.
| | 03:32 | I can see how many slides are in each section.
| | 03:34 | If I only want to work at one section at a time,
I can just click the triangle to expand it.
| | 03:40 | This makes it really easy for me to work on
my presentation and not get overwhelmed at all.
| | 03:46 | Now something else I can do is go over to
the View Ribbon tab, go to Slide Sorter, and
| | 03:52 | you'll see that it keeps my Sections even
when I'm looking at the Slide Sorter view.
| | 03:57 | This makes it really easy to rearrange
slides, expands slides to see what I've got.
| | 04:02 | Now we'll talk about rearranging slide
little bit later, but I think it's pretty easy
| | 04:06 | to see how easy this makes it.
| | 04:09 | So now that you are working in Sections, I
think that you'll find that your job of creating
| | 04:13 | a fantastically well-organized
presentation just got much easier.
| | Collapse this transcript |
| Rearranging slides| 00:00 | Building a presentation should
be a constantly changing process.
| | 00:04 | No one ever gets it right the first time around.
| | 00:06 | Even if you have a great plan when you start,
you may find that there's a much better way
| | 00:10 | to organize your
presentation so that it flows better.
| | 00:13 | You can actually rearrange your slides
every time you thought process changes.
| | 00:17 | To rearrange a slide simply select it, and
click with the mouse, hold it down, and drag
| | 00:22 | it to the new position and let go
when you've got it where you want it to.
| | 00:25 | For example, I just swapped Jaryl and Mark.
| | 00:29 | So I can take any slide
click and drag and let go.
| | 00:33 | I can also click and drag off the screen,
and I can select more than one slide at once.
| | 00:39 | For example, I can click Mark, hold
down the Shift key, and also select Jaryl.
| | 00:45 | Now I can click the mouse, hold
it, drag, and just keep going.
| | 00:50 | I can go up or down in any
direction, it doesn't matter.
| | 00:53 | When I've got the slides where I want them,
I can simply release the mouse button and
| | 00:57 | the slides are in their new place.
| | 00:59 | Now we talked a bit about
sections in the last chapter.
| | 01:02 | I'm going to minimize my sections now, because I'm
going to show something neat that you can do with them.
| | 01:08 | I can actually take an
entire section and rearrange it.
| | 01:11 | For example, if I want to swap No Obstacle
Sport and No Obstacles Home, I can just click
| | 01:16 | and drag the exact same way.
| | 01:18 | I can take my Executive Team Section, hold
the mouse button down, click and drag, and
| | 01:23 | bring it to the end of my presentation.
| | 01:26 | Now the last thing I want to show you is that
you can use the Slide Sorter as a really great
| | 01:30 | way to swap slides and rearrange your presentation
and get it all set up the way you want quickly.
| | 01:36 | I am going to go to the View Ribbon tab
and change to Slide Sorter.
| | 01:40 | Now I need to expand all my sections, but once that's
done here's the really neat thing. Remember this Navigator.
| | 01:48 | I can actually zoom out so
that my slides look a lot smaller.
| | 01:51 | Now I can see more of them on the screen, and it makes
it really easy to click and drag and swap slides around.
| | 01:58 | I can move them anywhere I want and
rearrange my presentation in any order.
| | 02:03 | I can take this section and move it up,
expand it, and see what I've got.
| | 02:10 | This is a great way for you to visually organize
your presentation, change the flow, and make it perfect.
| | 02:17 | When you're all done just from the Ribbon tab selects,
Normal view, and your back to editing as normal.
| | Collapse this transcript |
|
|
4. Adding Pictures to SlidesAdding pictures and clip art| 00:00 | Pictures can be an
integral part of any presentation.
| | 00:04 | They can reinforce your words and can add
much needed visual interest to sea of text.
| | 00:09 | PowerPoint makes it easy to add photos
when you use the Content Placeholders.
| | 00:13 | We will use some of that are already there,
and then I'll even show you how to change
| | 00:16 | layouts and insert pictures when
there's no placeholders at all.
| | 00:20 | We've already inserted a few pictures that you saw
earlier with the executive team, but let's add some more.
| | 00:25 | I am going to come down here to Slide number
12 to our word No Obstacles Sport slide, because
| | 00:30 | I think that if we put our sport logo in there,
it'll make the slide look a little bit more colorful.
| | 00:36 | The first thing I am going to do is change the
layout by going at the Home ribbon, selecting
| | 00:40 | Layout, and choosing something that will
make it easy for me to add a picture to.
| | 00:44 | If I go to Two Content, you can see that it pushes the
text over to one side, and I add a picture on the other side.
| | 00:50 | So I am going to click on Pictures, and now
it's going to let me Browse and choose a photo.
| | 00:55 | I am going to come over here
and browse to my Assets folder.
| | 00:59 | I am going find the No Obstacles Sport Logo.
| | 01:04 | I can select it, choose Insert, and then
it gets put in right into that placeholder.
| | 01:10 | Now already you can that it's looking much
better and a little more colorful, but let's
| | 01:15 | take something like the Title Slide.
I am going to scroll all the way up here.
| | 01:18 | Now I really don't want to change the layout,
because this is the Title Slide, and I like
| | 01:22 | it just the way it is.
So, how can I get a picture here?
| | 01:25 | Well, we do that by going to the
Insert Ribbon tab and choosing Pictures.
| | 01:29 | I am still in my Assets folder.
I am going to come down here and choose my Logo.
| | 01:34 | I select it once, choose Insert, and it
dumps it right into the middle of the page.
| | 01:40 | It does that, because there was no
placeholder to tell it where to go. But that's fine.
| | 01:45 | I am going to hover my mouse over it, and
when the cursor changes to a crosshair it means
| | 01:49 | I can click with my mouse button and
drag it up anywhere I want it to go.
| | 01:54 | I can let the mouse button go,
and that's where it appears.
| | 01:57 | If I want to move it anytime,
I simply click and drag again.
| | 02:01 | I can also resize it by taking it from any corner and dragging
outward to make a larger or inward make it smaller.
| | 02:10 | Now I do it from the corner, because if I did it
from anywhere else, it will actually skew the photo.
| | 02:17 | If you do do that by mistake, it's okay.
| | 02:20 | From the Picture tools Format Ribbon
toolbar, just come over here to Reset Picture.
| | 02:25 | I can actually click the pulldown menu and
choose Reset Picture & Size, and it will put
| | 02:30 | it back to where it was
before I started resizing it.
| | 02:33 | Now there's one more way you
can get picture into the slide.
| | 02:36 | You can actually change the
Background of the entire slide to a picture.
| | 02:41 | I'm going to go over to the Design ribbon
tab and come all the way over here in the
| | 02:45 | right to Format Background.
Now here I can choose a Picture or texture fill.
| | 02:51 | As soon as click that it
actually dumps in a picture.
| | 02:55 | It's not the one we want, but we get
an idea of what it's going to look like.
| | 02:58 | So I am going to click Insert picture from
File, and still in my Assets folder I am going
| | 03:04 | to browse to something that looks like
it would be a nice Background for a slide.
| | 03:07 | So I am going to pick Home_linen, choose Insert, and
now it's changed to the custom picture that I wanted it to.
| | 03:15 | Now let's do that again except this time we are
going to grab a picture from online, like Clipart.
| | 03:20 | I am going to scroll all the way to
the bottom to the very last slide.
| | 03:23 | I am going to tell the audience
that now it's time for questions.
| | 03:27 | So the first thing I am going
to do is insert a new slide.
| | 03:30 | I am going to go back to the Home tab,
select New Slide, and choose Title Only.
| | 03:36 | Then click to Add Title.
I am going to say that it's time for questions.
| | 03:41 | Now I'm going to create my Background fill.
| | 03:44 | With my Format Shape dialog still open--
or if it wasn't open, that's okay--
| | 03:49 | we can still go to the Design tab
and choose the Format Background.
| | 03:52 | I am going to choose Picture or texture fill.
| | 03:56 | This time instead of inserting a picture
from the file I am going to choose Online.
| | 04:01 | So now I can search the office.com
clipart screen for anything I want.
| | 04:06 | I am going to put in the work questions,
because that's a pretty good starting point.
| | 04:09 | I hit the Enter key, and it's going to
go out and search the clipart library.
| | 04:14 | These are all the results I get, and I can
scroll up and down until I find one that I want.
| | 04:20 | This one looks pretty good.
So I am going to select it and hit Insert.
| | 04:25 | Now the neat thing is because we didn't
insert this as a file directly we specifically said
| | 04:30 | that we wanted to change
the background of the slide.
| | 04:33 | Now this picture looks like a
natural progression right into that slide.
| | 04:37 | Now there's one last thing I can do.
| | 04:39 | I can place a check mark on the spot
that says Hide Background Graphics.
| | 04:44 | You'll notice that it took out the line
underneath questions, and it took out the green block
| | 04:49 | that was underneath the picture.
| | 04:51 | Now it really looks like an integral part
that was built in right into that slide.
| | 04:55 | Now that the pictures during our presentation, there's a
lot more we can do it them, but we will learn that later.
| | Collapse this transcript |
| Aligning objects using guides| 00:00 | A PowerPoint slide is a really big square
to fill, and one thing that can make a good
| | 00:04 | presentation look really good is
when everything lines up perfectly.
| | 00:09 | A new edition to PowerPoint 2013 is Smart
Guides, which are lines that automatically
| | 00:14 | appear when an object is centered or
evenly spaced between another object.
| | 00:19 | So to show you this let's add a
slide and add a few pictures to it.
| | 00:23 | Now I am going to create a New Blank Slide,
and we can do that, because now we know how
| | 00:27 | to add pictures, even when
there are no content placeholders.
| | 00:30 | So, the very first thing I need to do is go to my Insert
tab because I am going to add a couple of pictures.
| | 00:34 | I am going to select Pictures and go to my Assets
folder, and select some pictures of my executives.
| | 00:42 | I can resize it, it doesn't really matter
what size they are now, insert some more and
| | 00:52 | then finally I'll insert one more picture.
| | 01:01 | Now I've got three pictures here that are
all different sizes, and I want to get them
| | 01:06 | to be all the same size and evenly spaced.
| | 01:09 | So, the first thing I need to do is set the
first picture exactly how I want it, because
| | 01:14 | this way we can set the
rest of the pictures to match.
| | 01:17 | So, I am going to on the
outside corner and drag.
| | 01:23 | Once I have got my picture the right size,
I am going to take the other picture and the
| | 01:27 | first thing I am going to do is
line it up on the top of the picture.
| | 01:30 | Now, once these pictures are lined up
together the Smart Guide will appear at the top to
| | 01:35 | show me that they are in fact completely lined up,
but I still need to line it up on the bottom.
| | 01:40 | So, I am going to click and drag on the bottom, and
wait for then Smart Guide to also align on the bottom.
| | 01:47 | Let's do that to the next picture.
| | 01:50 | It's lined up at the top, now I am
going to line it up at the bottom.
| | 01:55 | Now these pictures are the same
size, but are they evenly spaced?
| | 01:59 | One way to do that is to move it towards
each other, and the Smart Guides will actually
| | 02:04 | tell us how far apart they are.
| | 02:07 | When they're evenly spaced I'll get a new
image on the bottom that shows me how far
| | 02:11 | apart they are from each other.
| | 02:13 | I can let go of my mouse, and now I've got
three pictures that are the same size, that
| | 02:18 | are spaced perfectly apart from each other.
| | 02:21 | Now we talked about how this is a
really big square to fill and indeed it is.
| | 02:24 | We could have made these pictures a little bit
larger, we can still do that, it's not too late.
| | 02:29 | What I am going to do is select one picture
and then hold the Shift key down while I click
| | 02:34 | on the other two pictures.
| | 02:36 | Now anything that I do to one
picture will happen to all of them.
| | 02:40 | So, knowing that I can take my mouse and click
and drag in the bottom corner of any one photo,
| | 02:46 | and it's going enlarge all
of them or make them smaller.
| | 02:49 | So, it's up to me to put them side by side
perfectly flushed, or leave a little space in between.
| | 02:55 | It doesn't matter now that I know
that they're evenly spaced apart.
| | 02:59 | I can also move them around on the screen, I can move them
anywhere I want, because they're moving collectively now.
| | 03:05 | So, there's one more thing
we can do with Smart Guides.
| | 03:08 | I am going to go up to the top here,
remember when we put in our logo.
| | 03:13 | Now if I move that around I am going to get
all sorts of Smart Guides according to how
| | 03:18 | far apart these objects are from other parts.
| | 03:21 | If you take your logo and slowly move it around
the slide, you'll find the Smart Guides appearing
| | 03:27 | on all sides of the slide, from
left to right, to top to bottom.
| | 03:31 | So, I can move it to the top, and when I see the
crosshairs appear, I'll know that it's centered perfectly.
| | 03:37 | So that's how you get great alignment in
your slides when you add images and objects.
| | Collapse this transcript |
| Formatting and adding effects to pictures| 00:00 | So, here's our No Obstacles Sport slide, and
it looks good, but it can look a lot better.
| | 00:06 | So let's click on that picture.
| | 00:07 | Clicking on that picture is going to
bring up the Format Ribbon toolbar.
| | 00:11 | From here there are all sorts of fun
things that I can do with my pictures.
| | 00:14 | I can do these with pictures or
shapes, which we'll talk about in a bit.
| | 00:18 | The first thing I can do, and this is better suited
for photos, but you'll get the idea is to change Corrections.
| | 00:23 | For example, I can Soften
the photo, or I can Sharpen it.
| | 00:28 | I can also change the
Brightness and Contrast to the picture.
| | 00:30 | And the really neat thing is that all I have
to do is hover my mouse over, and I can see
| | 00:35 | a preview of what it's going
to look like when it's done.
| | 00:38 | I can change the Color Saturation.
| | 00:40 | For example, I can completely de-saturate
it, or I can overly saturate it with color
| | 00:46 | just like I can change the Color
Temperature from cooler to warmer.
| | 00:50 | I can also just Recolor it outright.
| | 00:54 | There are some other things I can
do like add some fun effects to it.
| | 00:57 | For example, I can turn it into Glass or
Cement, and at any time if I don't like what I've
| | 01:03 | done with the picture, I can simply come down
here to Reset Picture, which will remove all
| | 01:08 | formatting that I have added to it.
| | 01:10 | If I have accidentally resized it, I
can just select Reset Picture & Size.
| | 01:15 | Now over here we have got some presets of
Picture Styles that PowerPoint has already done for us.
| | 01:20 | I can choose all sorts of poster frames, shadows,
borders, bevels, angles, there is a lot I can do.
| | 01:27 | I am going to select one
that I like, and choose it.
| | 01:30 | I can also fine tune it.
| | 01:32 | Coming over here on the right there's
things like Picture Border that I can add.
| | 01:36 | These colors all go with the theme that I have
chosen but I can change those colors if I want, also.
| | 01:41 | I'll pick one that goes with the theme because that will
look better, and I can add any additional effects I want to it.
| | 01:47 | For example, anymore Shadows, Glows,
Soft Edges, even additional Bevels.
| | 01:58 | Now this looks much better, but I could
have done a lot to this and maybe I didn't write
| | 02:02 | down what I did, or I have no idea what I did,
and a couple of slides down I have another
| | 02:09 | picture, here's my No Obstacles Home slide,
it's very similar to No Obstacles Sport.
| | 02:13 | So, we are going to use one of the most underutilized pieces
of Microsoft PowerPoint, which is called the Format Painter.
| | 02:21 | I'm going to select my No Obstacles Sport
picture and come up here to the Home ribbon
| | 02:25 | tab and select this little Paintbrush
icon, it's called the Format Painter.
| | 02:30 | What this is done is copied every single piece
of formatting that I've done to this picture.
| | 02:35 | So now I can come down here to my No
Obstacles Home slide, I can see the icon still changed
| | 02:40 | it's waiting for a click, I am going to click on this
picture and all of a sudden it will take on all that formatting.
| | 02:47 | So now instantly I've two
beautiful matching Pictures.
| | 02:52 | So, let's do one more thing, this slide looks
like it could use a little color or little picture.
| | 02:58 | So the first thing I am going to do is
change the Layout of the slide at the Home ribbon
| | 03:01 | tab to Two Content so that I can
have a placeholder for a picture.
| | 03:06 | I'll select my picture by
going to the Assets folder.
| | 03:15 | Now this is a nice picture in of itself,
but it's going to be kind of hard to read
| | 03:19 | from an audience point of view.
| | 03:21 | But I do like that picture of the
girl doing yoga on a mountain top.
| | 03:23 | So I am going to crop it so
that I can just see the girl.
| | 03:27 | Now from the Format Ribbon tab, I am going
to select Crop and the picture is going to
| | 03:31 | change, the borders are going
to turn into these black lines.
| | 03:34 | I can hover my mouse over these
black lines and click and drag.
| | 03:39 | Now what I'm doing is cropping
the photo to the size that I want.
| | 03:44 | You'll notice that the rest of the picture stays,
which is telling me actually how much I'm cropping.
| | 03:50 | Now from here I can even slide the
photo around as much or as little as I want.
| | 03:54 | For example, I can take the girl and put her a little
more on the bottom so I can get some more sky in there.
| | 04:00 | When I am happy with it, I can click the Crop
button again, and my photo has been resized.
| | 04:06 | Now it's just a matter of changing it,
adding effects just like we did to the other ones.
| | 04:10 | I can slide it around, line it up, I
can even add some picture styles to it.
| | 04:16 | Now that slide looks much better.
| | 04:19 | So that's how we format pictures, and we will learn
that we can also do this to shapes and other things.
| | Collapse this transcript |
| Understanding object layering| 00:00 | The order in which our objects are placed on top of each
other can be critical to the design of your presentation.
| | 00:05 | You can definitely mean the difference in
looking like it was done quickly, or that
| | 00:09 | you really took the time to
make a beautiful presentation.
| | 00:12 | You can actually fine tune objects and
photos right down to the order in which they are
| | 00:16 | layered on top of each other.
| | 00:17 | Now this becomes important when you have
things like text boxes, photos, and shapes.
| | 00:21 | So, I am going to go back to this
slide, this Executive Team slide.
| | 00:25 | We did it few videos back,
and we left one person out.
| | 00:27 | So I am going to add that one in.
| | 00:29 | But what we need to do is find a way to
get four photos in, use up pretty much all of
| | 00:35 | the slide, and still make it so
that we can see everybody clearly.
| | 00:38 | So, the first thing I am going to do is go
into the Insert Ribbon tab and select Pictures.
| | 00:42 | I am going to go to my Assets folder,
here's my photo, and I am going to Insert it, and
| | 00:53 | it's a very large right
now, that's perfectly fine.
| | 00:56 | The first thing I am going to do is resize it
just so I can work with it a little bit better.
| | 01:00 | I can move it around
anywhere I want on the slide.
| | 01:04 | Now my job is to take all these photos and
rearrange them so that everybody is visible,
| | 01:10 | and that it's using up as much of
the slide as it can possibly use up.
| | 01:13 | So, I am going to go ahead and drag everybody
around and arrange them so that they look nice.
| | 01:19 | All right, so we have got everybody on
the slide but there are a few problems here.
| | 01:25 | It does look nice but half of his head is
cut off, and this picture just looks like
| | 01:29 | it was kind of shoved in there with
no rhyme or reason. We can fix that.
| | 01:34 | The first thing I am going to do is take
this photo and nudge it a little bit to the left
| | 01:38 | with my Left Arrow key just so he is got a
little bit more wiggle room, and then I am
| | 01:43 | going to send it backwards, that means I am
going to send the layering and the order in
| | 01:47 | which it appears is the
very last photo in the slide.
| | 01:50 | So, I am going to right-click
and choose Sent to Back.
| | 01:54 | Now you'll notice he got sent backwards, and
this photo's layering is now on top of this one.
| | 01:59 | But that's great, because I can still
see everybody's heads perfectly clearly.
| | 02:03 | So, let's go ahead and take this one except
instead of sending it back we are going to
| | 02:07 | bring it forward, because I want
this layer to be above Akie's photo.
| | 02:12 | So, I am going to right-click
and choose Bring to front, there.
| | 02:18 | Now this slide looks great, I can see everybody's heads
clearly and all the layering seems to make sense here.
| | 02:24 | Now it's important to note that you can
actually have a photo have multiple layers.
| | 02:29 | For example, this photo here is above this
photo, but underneath that one, so you can
| | 02:34 | really fine tune some things.
| | 02:36 | All right, there is one
more thing that we will do.
| | 02:37 | I am going to come to Slide number 4,
my Company Overview slide.
| | 02:42 | Now there hasn't been any picture or any
color for a while, so I want to change that.
| | 02:47 | The first thing I am going to do is go to
the Layout and change it to Two Content so
| | 02:50 | I can insert a picture, and then I am
going to back to my No Obstacles Sport and Home
| | 02:56 | logos, because I think
those would be nice in there.
| | 02:58 | So, I am going to select the No Obstacles Home
logo, right-click and choose Copy,
| | 03:03 | I'm going to come back to my slide, right-click
in the Content Placeholder, and in the Paste Options,
| | 03:11 | I'll select Use Destination Theme just so
it stays in the placeholder and still looks nice.
| | 03:16 | Now I am going to come back and grab the other
logo and do the same thing, right-click, select
| | 03:22 | Copy, come up to the slide I want to put
it in, right-click again, and select Paste.
| | 03:30 | My two photos are in, I can click and
drag with the mouse to slide them around.
| | 03:34 | Now they are in there, and that's kind of
what I wanted, but it does look a little weird.
| | 03:38 | I don't know what it is
something doesn't look right about it.
| | 03:41 | Why don't we change the order of these,
and it might look a little bit bitter.
| | 03:44 | So, I am going to right-click on my No Obstacles Sport
logo and select Send to Back. That looks much better.
| | 03:53 | One simple change and yet it
changed the whole look of the slide.
| | 03:57 | Now I can drag this one round, and it looks
like these things are very cleverly layered
| | 04:01 | on top of each other, and it add a
lot more color and splash to the slide.
| | 04:05 | So, definitely play around with layering,
always when you have multiple photos or pictures
| | 04:10 | or even shapes, see what you can do with them,
it definitely makes a difference in a slide
| | 04:15 | that looks good, in a slide that looks great.
| | Collapse this transcript |
| Removing the background from pictures| 00:00 | So, now that know how to change the layering order
of objects, we can start doing some really cool things.
| | 00:05 | However, I did want to point out this one
situation that there is no doubt in my mind
| | 00:10 | that you'll run into from time to time.
| | 00:11 | So, here's a slide about our Bamboo Slicker
that we sell, and it comes in two different colors.
| | 00:16 | So, I am going to put these
pictures of the two slickers on this slide.
| | 00:20 | I am going to change the layout and start
inserting my picture, back in my trusty Assets folder.
| | 00:28 | Okay, here is a yellow one.
| | 00:31 | We can resize it a little bit,
so it looks a little bit bigger.
| | 00:34 | And now to get the second one on there I
am going to select Insert > Pictures,
| | 00:40 | choose my red one, and now resize it.
| | 00:46 | But here's the problem, this does not look good at all,
this photo is not transparent, neither is the yellow one.
| | 00:54 | So, even if I change the layering order of
them, it still wouldn't matter because I'm
| | 00:59 | going to be layering a white
photo on top of another white photo.
| | 01:02 | Well, PowerPoint has a neat photo called Remove Background,
in which you can actually make photos transparent.
| | 01:09 | So in the Picture tools Format Ribbon toolbar,
I am going to select Remove Background.
| | 01:13 | We are going to get rid of this white
background and make the whole picture transparent.
| | 01:18 | So, the purple area is what PowerPoint is
going to make transparent, and it tries to
| | 01:23 | guess what things you're going to keep.
| | 01:25 | Now what I can do my first job is to take my
mouse and click and drag on all these corners
| | 01:31 | and select the entire image, because no matter what
I need to get this whole slicker into the picture.
| | 01:36 | So, once I click and drag on all my corners and
make the photo area visible, we'll see how we're doing.
| | 01:42 | I can still see a big purple area in the hood, so
we will probably need to take care of that after.
| | 01:48 | It cleared up a little bit, but there's still some purple,
I don't want to lose that and make that transparent either.
| | 01:52 | So, I'm going to come back up here to this
Marked Areas to Keep in the Background Removal
| | 01:57 | Ribbon toolbar, and I'm going to get a Pen icon.
| | 02:00 | So, I am going to take this icon and just
drag it all the way across to the area that
| | 02:04 | I want to keep to let PowerPoint know
that that gray needs to stay in the photo.
| | 02:09 | Once my entire photo is visible, and I
have got everything that I want and everything
| | 02:13 | that I want to be transparent is colored purple.
I am going to select Keep Changes, there.
| | 02:19 | Now it's made my photo transparent,
and now it looks really classy.
| | 02:22 | I can even see the color of the
other one coming through the photo.
| | 02:26 | Let's do that one more time to our
other products, our Chameleon Furniture.
| | 02:29 | I am going to change the Layout again, click
to insert a picture, Insert another picture,
| | 02:41 | resize it so it looks a little bit better,
and now I am going to make it transparent.
| | 02:51 | So again, in my Picture tools > Format
toolbar I am going to select Remove Background.
| | 02:57 | This time it actually did a really good job
right away at figuring out what I want to keep.
| | 03:01 | I do need to click and drag, and
make sure my entire picture is covered.
| | 03:05 | Now sometimes you have to wait all the way to the end to
find out what it's actually going to include in the photo.
| | 03:10 | For example, it wasn't until this very last click
that it included these gray casters on the chair.
| | 03:15 | When I am happy I am going to select Keep Changes,
and now I have got two more great photos here.
| | 03:21 | I can resize this one a little bit just so
I can see all my text in the Title bar, drag
| | 03:27 | it around, and now I can still overlay them.
| | 03:29 | So, learning how to remove the background
of images, that's a huge step in taking your
| | 03:33 | presentations up to that next level
even if you're not a graphic artist.
| | Collapse this transcript |
| Matching a logo's color to the PowerPoint color palettes using the Eyedropper tool| 00:00 | Now, so far we've done pretty well with the
colors that we've picked for these slides,
| | 00:04 | but what happens if your logo that you have doesn't match
any of the colors in these PowerPoint palettes?
| | 00:10 | You can match it even if you don't know the color values
or RGB values, using something called the Eyedropper tool.
| | 00:16 | So what we're going to do is I'm going to
show you different scenarios in which this
| | 00:20 | Eyedropper tool can become available to you.
| | 00:22 | For example, let's make this background the
same color as this blue in No Obstacles Sport.
| | 00:28 | Now we do that by going to the Design
Ribbon tab, and clicking Format Background.
| | 00:33 | So we're going to keep it on a Solid Fill and
click here this Paint Bucket icon in the Color tab.
| | 00:38 | However, instead of choosing from our
Theme Colors I'm going to select Eyedropper.
| | 00:44 | Now what this does is it lets me go over to my slide
and hover over different aspects on the slide itself.
| | 00:50 | Now you'll notice that this Eyedropper icon is
changing to whatever color I'm hovered over.
| | 00:56 | Now this actually becomes key, because when
things are shaded sometimes you can find a
| | 01:00 | minute shade difference in the
actual color you're looking for.
| | 01:04 | See how these two greens are very different.
| | 01:07 | So when you're trying to match a color,
try to get it to be as true as you can to the
| | 01:11 | original color that you are looking for.
I think this one looks pretty good.
| | 01:14 | So when I'm happy with the color I have, I'm going
to the click the mouse. Instantly the background changes.
| | 01:20 | Now this looks great, but
there's one more thing I'm going to do.
| | 01:22 | I'm going to change my text so that I
can read it a little better to white.
| | 01:26 | So I'm going to click and drag
and select White for the Font Color.
| | 01:30 | I'm going to do the same thing for this Header.
Now there are a couple more things I can change.
| | 01:36 | For example, on the Bamboo Slicker slide, I'm going
to see if I can change this text to match this Red.
| | 01:43 | So I'm going to highlight the text.
| | 01:46 | Now in the text color just like the background
fill, instead of choosing a color from here,
| | 01:51 | I still have that Eyedropper option.
| | 01:53 | So I'm going to select it, and here is where I can hover
over the Slicker, and this one is got a lot of shading.
| | 01:58 | So it's just going to take some eyeballing on
my part to find one that I think looks good.
| | 02:02 | When I'm happy I can click
the mouse, and now it's changed.
| | 02:06 | I can do the same thing again.
| | 02:08 | Although because I've done it once, now it
shows up in the recent color, so I don't have
| | 02:13 | to rematch it, and risk
choosing a different color by mistake.
| | 02:16 | All right, we'll do one more time to match this
one, because the No Obstacles Home theme is Purple.
| | 02:23 | So I've still got my Format Background up here.
| | 02:25 | I'll change the color to the Eyedropper,
hover it over the HOME, find a nice purple, and
| | 02:32 | again, I just need to
change this text to white, there.
| | 02:40 | In a matter of minutes we've taken three
slides and then added some beautiful color
| | 02:44 | to them to give them little more splash, and we didn't really
have to do any specific color matching to get there.
| | Collapse this transcript |
| Inserting screenshots into a presentation| 00:00 | You can insert a picture of your entire screen
or just a partial amount of your screen right
| | 00:05 | into your slides, without
needing any additional software.
| | 00:09 | So why would you ever want to do this?
| | 00:11 | Well, maybe you want to demo a picture of your new
website or show something more informational or instructional.
| | 00:17 | That's what we're going to do right now.
| | 00:18 | I'm going to insert a picture of our image
library, so I can tell our new hires where
| | 00:23 | to go to find everything.
| | 00:25 | So the first thing I'm going to is insert a
slide, and I'm going to make it Title Only,
| | 00:30 | because we're just going to put
a picture in there, a big one.
| | 00:33 | So Find our images.
Now I need to insert my Screenshot.
| | 00:38 | The only prerequisite here is that I've
already got it open somewhere on my computer.
| | 00:43 | I'm going to leave it open
and come back to PowerPoint.
| | 00:46 | And now I'm going to go to the
Insert Ribbon tab and choose Screenshot.
| | 00:51 | Now I have two options.
| | 00:52 | The first one is I can
choose from any Available Windows.
| | 00:56 | PowerPoint knows what things I have opened in the
desktop, so it's going to let me choose the entire window.
| | 01:02 | I'll click on it so you
can see what that looks like.
| | 01:05 | From here it's just a picture so I could actually crop
it or resize it or add any borders and effects I want.
| | 01:12 | But I'm actually going to crop it
before it even gets into PowerPoint.
| | 01:15 | So I'm going to go back to the Insert tab, choose
Screenshot, and this time, choose Screen Clipping.
| | 01:24 | So it's actually minimize PowerPoint for
me and the entire screen has gone washed out
| | 01:29 | except for this little
black crosshair that I have.
| | 01:32 | Now it's just waiting for me to click and drag and
choose the area that I want to insert into PowerPoint.
| | 01:38 | Really the most important thing that I'm
getting here is some of the icons that are pictures,
| | 01:42 | and this file structure so
that people know where to find it.
| | 01:46 | So I'm going to take my mouse and click and
drag over the important parts and some more
| | 01:50 | pictures, I'm going to let go with my mouse, and now it
takes this entire thing and puts it right into the slide.
| | 01:58 | So now that it's a picture I can move it
around, I can make it bigger, smaller, format it,
| | 02:03 | add backgrounds anything I want to.
| | 02:06 | Now that we're at the end of the chapter on
pictures, you'll see that we've already done
| | 02:09 | a ton more with our presentation, but there
still a lot more neat things to go, and we'll
| | 02:13 | be doing a lot more with this slide too.
| | Collapse this transcript |
|
|
5. Adding Content to SlidesWorking with bullet points| 00:00 | Bullet points are the very heart of PowerPoint
short and easy to read words or how you reinforce
| | 00:05 | your message to your audience.
| | 00:07 | You're talking they are reading, it also
helps you remember what to talk about, it keeps
| | 00:12 | them focused, and it's great for handouts later.
| | 00:15 | So I've got a new slide here and these
could definitely use some Bullet points.
| | 00:20 | So the first one is Our products.
| | 00:22 | Now we can do Bullet
Points or we can do Numbering.
| | 00:25 | I think I'm going to save
the numbers for this next tab.
| | 00:28 | But over here, let's turn these into Bullet.
| | 00:30 | So the first thing we need to do is
turn the entire list into a Bulleted list.
| | 00:35 | I can highlight them and
toggle the Bullets on or off.
| | 00:39 | And if I want visible Bullets I can actually click on
this little pull down arrow and select Bullets and Numbering.
| | 00:47 | This is going to bring up a fine-tuned list,
in which I can change what the Bullets look
| | 00:51 | like, and I can even change the color of them.
| | 00:54 | Now how Bullets work is an item is Bulleted, and
if you want to promote or demote the Bullet points.
| | 01:01 | You can hit the Tab key, for example,
these are the colors of the Bamboo Slickers.
| | 01:06 | So I'm going to hit the Tab key so that these very
clearly go underneath the Bamboo Slicker section.
| | 01:13 | Just like here is the
Chameleon Furniture section.
| | 01:16 | Again I'm going to hit the Tab key and
make these very clearly go underneath.
| | 01:20 | If I want to add another one I can simply
hit the Enter key, and I'll get a Bullet Point.
| | 01:27 | I can hit Enter as many times
as I want to add Bullet Points.
| | 01:30 | Now if I've accidentally demoted something,
all I have to do is hit the Shift+Tab key,
| | 01:36 | and it promotes a Bullet Point.
I can hit the Tab key, and it again demotes it.
| | 01:41 | So you can change Bullet Points.
| | 01:44 | If at any point you decide you don't want
something Bulleted simply uncheck Bullets
| | 01:48 | from the HOME Ribbon toolbar, I
can toggle it right back on again.
| | 01:53 | Now once I've got all these Bullets in place, I can
format these texts just like I could any other text.
| | 01:59 | For example, I can bold face things, I
italicize them, I can even change the Bullet.
| | 02:04 | I'm going to highlight these Bullets come in
to my Bullet list, select Bullets and Numbering.
| | 02:10 | And this time, I'm
actually contains what they are.
| | 02:14 | For example, I'll make them arrows, and I'll change
the color, click OK and my Bullets have been changed.
| | 02:24 | Now over here on the right side of this is definitely
more suited for a numbered list rather than Bullets.
| | 02:30 | So I'm going to highlight all my items, and on the
HOME Ribbon tab I'm going to choose the Numbering.
| | 02:36 | This is going to create a numbered list.
| | 02:39 | Now they're in order but if I want to add
a new item I simply put the cursor at the
| | 02:43 | end of where I want the next one to go, hit Enter and
PowerPoint automatically takes care of renumbering for me.
| | 02:53 | Just like I can add something to the end,
and it'll know where to put the right number.
| | 02:57 | This is how you use Bullets
and Numbering in PowerPoint.
| | 03:00 | Now don't forget you can change the
text and format it to be anyway you like.
| | 03:05 | And you can change the Bullets, you can
promote Bullet Points or demote them any time
| | 03:12 | and change the color.
It's completely up to you.
| | Collapse this transcript |
| Using Outline mode to edit content directly| 00:00 | Sometimes you just need to edit or would
like to add content directly without the visual
| | 00:04 | clutter behind your photos, clip-art,
and design of your presentation.
| | 00:08 | This is what Outline view is for.
| | 00:10 | Let's get into Outline view by going to
view Ribbon Tab and selecting Outline view.
| | 00:15 | Now, what happens is all your slides go away, and
you're left with a Text Only version of your presentation.
| | 00:22 | The neat thing is I can still click on any of these
slides, and see what they look like on the right-hand side.
| | 00:28 | But I can actually edit this text
directly right here in this navigator.
| | 00:31 | For example, I can come down here, and you
remember Our Products & Development slide
| | 00:36 | that we worked on a couple of videos back, I
can work on this right in line from this view.
| | 00:41 | So, I'm going to put my cursor over here at
the end where I want to delete a line, hit
| | 00:45 | the Backspace key, and it's
just like I'm working on it inline.
| | 00:49 | In fact, I can even look over here on
the right and see what I've changed.
| | 00:53 | Alternatively, I can add more by
coming down here to the bottom, and typing.
| | 00:59 | The neat thing is I can even
create new slides this way.
| | 01:01 | For example, when I hit Enter,
it's going to make a new bullet point.
| | 01:06 | But like we learned, we can promote or demote
bullet points, when Outline view, that actually
| | 01:11 | creates new slides when
you promote a bullet point.
| | 01:14 | For example, I'm going to hit
the Shift+Tab key on my keyboard.
| | 01:18 | That's actually out-dented that bullet point,
which in Outline mode will create a brand-new slide.
| | 01:23 | So now I can start typing just like
my cursor was actually in that slide.
| | 01:29 | Now, I hit Enter after I
wrote the title of the slide.
| | 01:34 | So, PowerPoint thinks I'm creating a new slide,
but don't worry, I can just hit the Tab key
| | 01:39 | on my keyboard and it brings
me back to the original slide.
| | 01:42 | And now I'm going to position
where I can add some bullet points.
| | 01:45 | So, I can just start typing, hit Enter,
and it will create new bullet points.
| | 01:50 | You can even see what it's
doing on the right-hand side.
| | 01:54 | And I can skip a space if I
want, and write some more.
| | 02:00 | I can even hit the Tab key and make sub-bullets.
| | 02:03 | So, this is a really fast way to
add content directly to your slide.
| | 02:09 | Here's a neat little tip. If you're working in Microsoft
Word to create a presentation, you can actually create an
| | 02:14 | Outline in Word, copy it, come into a new
PowerPoint presentation, paste it in Outline
| | 02:21 | view, and you'll have an entire
presentation with the content already done.
| | 02:26 | After that, it's just going to be up to you to
add things like video and themes and backgrounds.
| | 02:30 | But you can do that easily
once all the content is in place.
| | 02:33 | So, definitely check out Outline view.
| | 02:36 | See if you like and can get used to working
with just content, and you'll probably discover
| | 02:40 | that it's a really fast way to
start working on some great content.
| | Collapse this transcript |
| Formatting text and creating WordArt| 00:00 | All right, it's time to start
adding some pizzazz to this presentation.
| | 00:03 | While it's starting to look great already, we
can make the text look a little bit flashier--
| | 00:07 | there's nothing wrong with that--
using something called WordArt.
| | 00:11 | WordArt transforms text you already have into
something that looks like it was made by a graphic artist.
| | 00:16 | So, I'm on my title slide here, and let's
see if we can make this a little bit flashier.
| | 00:20 | So, I am going to click and drag, and
select the entire No Obstacles, Inc. phrase.
| | 00:26 | And the instant I started to select it,
I get a new ribbon item, the Format Tab.
| | 00:30 | So, this should be starting to look a little
bit familiar to you, because we've gone over
| | 00:34 | it a lot, and it appears a lot
when we've added pictures.
| | 00:37 | So, we can change anything we
want here. I can preview it.
| | 00:41 | It still works the same just like it did
with pictures in which if I hover my mouse over
| | 00:45 | the item, I can see what it's going
to look like in the actual text itself.
| | 00:49 | So, I can change the fill, I can change the
color, and I can even add some effects like
| | 00:53 | reflections and bevels, and I
can even transform the text.
| | 00:58 | So, it's up to you to go through and find
things that you like that you think will look
| | 01:02 | neat, and will change your presentation nicely.
All right, I think that one is good.
| | 01:08 | But here's one thing I want to show you.
It's very easy to get a little bit carried away.
| | 01:12 | I go back to my Format Tab.
I'm just going to change some things.
| | 01:16 | I'm going to change the
colors and add reflections.
| | 01:19 | And what looks good today, you may not be
happy with tomorrow, and that's totally fine.
| | 01:25 | Remember our little Reset button.
| | 01:27 | So I'm going take this text, and highlight
it because I have no idea how it originally
| | 01:31 | was in the layout, and I have no
idea what I've done to it since then.
| | 01:35 | All I know is I wish it look
back the way it did yesterday.
| | 01:38 | So, I'm going to highlight it.
| | 01:39 | I'm going to come back to the
Home Ribbon Tab, and select Reset.
| | 01:43 | Now, that puts it back to
the way it was in the layout.
| | 01:47 | Remember how each layout has a default
look that you can edit in that Slide Master.
| | 01:52 | Well, when you hit the Reset button on a layout, it's going to
put it back to the way it was right in that Slide Master.
| | 01:58 | So, you never have to commit
to anything that you do here.
| | 02:01 | I'm going to show you one more thing.
| | 02:03 | So, right now all the changes that we made, we were
actually highlighting text, and working on it individually.
| | 02:09 | Well, here's our Office Locations slide,
and we've got a lot of bullet points in here.
| | 02:14 | I can actually click and select this entire box and
make changes to all these bullet points all at once.
| | 02:20 | So with this box selected--I'm on my Home Tab--
| | 02:23 | the first thing I'm going to do is make the
text bigger. And here's the neat thing.
| | 02:26 | I can just hover my mouse over the Font Size,
and see a preview of what it's going to look like.
| | 02:31 | So, I'll commit to a size, and now I'm going
to go back to the Format tab, and I can actually
| | 02:36 | convert all this into WordArt all at once.
| | 02:39 | So, if I click on my Text Effects, I can see a preview,
and you can see how it's changing all the bullet points.
| | 02:45 | I can even rotate all the text.
So, I'll take my text, and change it.
| | 02:51 | And that's starting to
look kind of cool actually.
| | 02:52 | So, now you have the tools to go through,
and start adding some real visual interest
| | 02:56 | in further customizing your theme.
| | 02:58 | We're still working under the idea that content is still
king, but there's nothing wrong with making it look nice.
| | Collapse this transcript |
| Working with text boxes| 00:00 | A text box is a placeholder identical to
the ones you've been typing in all this time.
| | 00:05 | You can actually add your text boxes, resize them, and
manipulate them any way you want. So, here are our couches.
| | 00:12 | Wouldn't it be cool if we can put the color
of the couch as an overlay on the couch itself,
| | 00:17 | and it will look like it
was part of the picture?
| | 00:19 | We can do that with text boxes.
| | 00:21 | So, to create a text box, I'm going to
go to the Insert Tab, and select Text Box.
| | 00:26 | So, my cursor changes, and I can simply
put it where I want as a good starting point,
| | 00:30 | and just click and start typing.
| | 00:32 | So, the first thing I'm going to
type is the color of the couch.
| | 00:36 | So, that's in place, but it
doesn't look very exciting.
| | 00:39 | The first thing I'm going
do is change the style of it.
| | 00:43 | I'm going to turn it into WordArt.
So, I've highlighted my text.
| | 00:46 | I'm going to go to the Format
toolbar, and here are my WordArt styles.
| | 00:50 | I'm going to pick one that I think looks nice,
and that I'll be able to clearly see once
| | 00:54 | it's on top of the couch.
| | 00:56 | So, I'll pick this one, and
here's a neat feature of the Text Box.
| | 01:00 | I can actually click my mouse on this
arrow icon, and rotate the text box.
| | 01:05 | So, I'm going to rotate it so it matches
the natural contour line of this couch.
| | 01:10 | And now I can take my up arrow and nudge it to
put it exactly where I want to put it on the couch.
| | 01:16 | I'm going to click off the screen, so
I can see if I like the way that looks.
| | 01:19 | I think it looks great.
| | 01:20 | So, now I'm ready to do the
same thing to the other couch.
| | 01:24 | All I have to do is select my text
box and hit Ctrl+D on the keyboard.
| | 01:30 | This makes an exact duplicate of the slide.
| | 01:33 | So now, I don't have to worry about
remembering what I did and what WordArt, and what angle,
| | 01:37 | and what style, I can simply take it now,
click and drag it over where I want to put
| | 01:42 | it on the new picture, nudge it into place.
| | 01:46 | And now I can just highlight the text and
rename it to the color of the other couch.
| | 01:51 | Now I've got two text boxes, they're great, they're in
place, and they look like they're part of the picture.
| | 01:58 | Let's do that one more time except we're
going to go back up to our Executive Team slides.
| | 02:02 | I'm going to put a text box because I
think it would look nice and would add a little
| | 02:06 | bit more to the picture if I put
the year that they joined the team.
| | 02:09 | So, I'm going to go back to Insert > Text Box,
except this time instead of clicking,
| | 02:14 | I'm actually going to drag to
make the shape of my text box.
| | 02:18 | I can click and drag, and let go of the
mouse, and now I've got a much larger box.
| | 02:23 | So, I'm going to start typing some text, and I
can highlight it, and make it bigger or smaller.
| | 02:30 | It works just the same as any other text in
which I can get a preview once I highlight it.
| | 02:35 | Now, you'll notice here that I've made the
text too big, and it scrolled off onto a new line.
| | 02:41 | I can actually take the corners
of my text box, and stretch it out.
| | 02:46 | So now I can shape it any way I want.
| | 02:48 | I'm going to highlight it again and create some
more WordArt just so it looks a little bit better.
| | 02:52 | I was happy with that white, so
we'll do the same thing to this one.
| | 02:56 | Now, I can take it just like I could with the other
one, and drag it around anywhere I want on this slide.
| | 03:01 | I can let it go, and drag it around
some more until I'm happy with it.
| | 03:06 | So, once it's in place, and I like the
formatting, I can put it on another slide, but I can't
| | 03:11 | do that duplicate trick because
I'm putting it onto a new slide.
| | 03:14 | This time, I just have to
copy and paste it which is fine.
| | 03:17 | So, I'm going to select the text
box, right-click, and choose Copy.
| | 03:22 | I'm going to come to my new slide, select it,
right-click, and choose Paste using Destination theme.
| | 03:30 | Now, I can simply come back in here, change the date, and
drag it around where I think it looks nice on this picture.
| | 03:37 | In this case, I think the
bottom-left will look good.
| | 03:41 | I can do the same thing to
as many slides as I want.
| | 03:44 | I don't have to copy it again.
I can just keep pasting it.
| | 03:47 | Change the date, move it around.
| | 03:53 | I can even put it halfway across the
slide if I want to change the color.
| | 03:57 | For example, I'm going to
paste this one more time.
| | 04:00 | I'm going to slide it around.
Now, I've got white text on a white background.
| | 04:06 | So, I'm only going to highlight this last
little part here, and change the color of the font.
| | 04:11 | If I make that black, now
I can read it a lot better.
| | 04:15 | I just have to change the
date, and now I'm all set.
| | 04:20 | So now I've got some great looking text boxes,
I've added a lot more to my presentation.
| | 04:24 | It looks like these are natural progressions in the pictures
themselves, and you can see how powerful text boxes are.
| | 04:31 | We can change the angle, we can nudge them
to put them exactly where we want them to
| | 04:35 | go on the picture and so much more.
Text boxes are really powerful things.
| | Collapse this transcript |
| Creating and formatting tables| 00:00 | PowerPoint presentations are used to go over
all sorts of data to just sales result projections
| | 00:05 | and any day-to-day business operation.
These things are much better suited for tables.
| | 00:10 | Now you can create a great
looking table right from PowerPoint.
| | 00:14 | The first thing we are going to do is create a
New Slide, and we'll give it a Title and Content.
| | 00:19 | I'll call it Product Sales.
| | 00:22 | Now in the Content Area
I can click Insert Table.
| | 00:25 | I am going to be prompted for the
amount of columns and rows I need to put in.
| | 00:28 | Don't worry if you don't know how many you
need right away, because you can easily add
| | 00:32 | and remove anything after the fact.
| | 00:34 | So let's start out with four columns and maybe
six rows, that's probably enough to get me started.
| | 00:38 | I am going to click OK and here's my base table.
| | 00:42 | Now there's lots of formatting we can do,
but before we do any of that, the first thing
| | 00:46 | I am going to do is start
entering my actual data in there.
| | 00:49 | So I have got my Header Rows.
I am going to start typing.
| | 00:52 | Now to move to the next cell just
hit the Tab key on your keyboard.
| | 00:56 | This even works to move down to the next row.
| | 00:59 | So all you have to do is type,
hit Tab, type and hit Tab.
| | 01:06 | Now I'm all done entering my data,
and I've got an extra row. That's fine.
| | 01:11 | I am going to go over to the
Layout ridden toolbar and choose Delete.
| | 01:15 | Now I can choose to delete columns,
delete rows, or delete the entire table.
| | 01:19 | In this case I just want to delete a row.
| | 01:22 | Because my cursor is currently in the row I want to
delete, I am going to go ahead select Delete Rows.
| | 01:27 | Now any time I can click my mouse into any of
these cells and alter any data if I made a mistake.
| | 01:34 | So now we are ready to
start formatting our table.
| | 01:37 | The first thing I am going to do is stretch
it out a little bit, because I have got
| | 01:40 | a very large slide and
plenty of room to work with.
| | 01:42 | So I am going to put my cursor at the end
of this little dot in the center and click
| | 01:47 | and drag and slide the mouse all the way down.
| | 01:50 | Now I can stretch my table out as far as I
need to, and it just gives the data a little
| | 01:54 | bit more breathing room.
| | 01:56 | Now I can actually start changing the
colors and changing the fonts and things.
| | 01:59 | So I am going to go back
to my Design toolbar button.
| | 02:03 | Now the first thing I can do is
change the Table Style Options.
| | 02:06 | For example, right now the Header Row of my table
is a different color than the rest of the table.
| | 02:11 | I can uncheck Header Row, and it will
blend in with the rest of the table.
| | 02:15 | I personally think that's going to confuse
people so I am going to leave that option on.
| | 02:19 | I can also uncheck whether I want my rows banded
or not, which is alternating every other color.
| | 02:26 | I am going to turn that one back on too.
| | 02:27 | I could put a Total Row in, I can make it a
little bit clearer by also making that darker,
| | 02:32 | but in this case it doesn't apply
to me so I am going to uncheck that.
| | 02:35 | I can also choose whether I want to have my
First Column boldfaced or if I want to band
| | 02:41 | columns instead of rows.
Next I can actually choose my Table Styles.
| | 02:46 | All this does is just change the color and some more
options to give me some more things to choose from.
| | 02:52 | For example, I can have light columns
or medium colored columns, it's up to me.
| | 02:57 | I can hover my mouse over
until I find one that I like.
| | 03:02 | I can also choose the shading of my table.
| | 03:04 | I can make it match my theme's color a
little bit, I can highlight any cell that I want
| | 03:09 | and also change the shading of those cells.
| | 03:13 | One of the last things I can
do is change the cell alignment.
| | 03:16 | I think all my numbers would be much better
suited if they were aligned to the right of the cell.
| | 03:22 | So I am going to highlight these cells.
| | 03:24 | Go back to the Home tab and in the
Paragraph Options, choose Align Right.
| | 03:30 | It's going to push all the data
over to the very rightmost cell.
| | 03:34 | Now for the Header Cells, I want these centered.
| | 03:36 | So I am going to click and drag to
highlight those cells, and now click Align Center.
| | 03:41 | I am going to do the same thing with the color
because now it looks a little bit out of place.
| | 03:46 | The Product name, however, can stay just as it is.
There's one more thing I want to do.
| | 03:52 | I am going to put a border around the entire table
just so it stands out a little bit more on the slide.
| | 03:57 | I am going to do that by selecting the
entire table, going back to my Design tab, going
| | 04:03 | over to Borders and selecting Outside Border.
| | 04:07 | Now I can choose to put a border however I
want, for example, if I want all my cells
| | 04:11 | to have a border or if I want
to continue to have no border.
| | 04:16 | So I put an Outside Border on, and
it just stands out a little bit more.
| | 04:20 | So up next, we'll paste a
table in directly from Excel.
| | Collapse this transcript |
| Inserting tables from Excel| 00:00 | While the ability to create tables
directly in PowerPoint is great, why re-invent the
| | 00:05 | wheel when 99% of the time you'll probably be
pulling data directly from an Excel file you already have?
| | 00:11 | So we can actually paste that
table right into PowerPoint.
| | 00:15 | Now the first thing I am going to do is get ready
for it by creating a New Slide, I'll do Title Only.
| | 00:20 | So, in our Assets folder we do have an
Excel file ready to go, it's the results of what
| | 00:25 | we took a while back to choose
the next color for our products.
| | 00:29 | So I'll call this New Color Vote Results.
| | 00:33 | Now we'll go into our Assets
folder and open up that Excel file.
| | 00:38 | So what I am going to do now is click and
drag and select the data that I want to put
| | 00:42 | into my PowerPoint presentation.
| | 00:43 | I am going to click and drag and select
it and then right-click, and choose Copy.
| | 00:48 | Now that it's copied I'll go back to my PowerPoint
presentation, and I am going to right-click in the slide.
| | 00:55 | Now I have a couple of
options here that I can choose.
| | 00:58 | So I can paste it and use Destination Styles.
| | 01:01 | What this does is it's going to paste my
Excel file as a PowerPoint table itself, and if
| | 01:07 | I use the Destination Styles that means
it's going to try to keep all the colors to the
| | 01:13 | same PowerPoint theme that I am currently using.
| | 01:15 | Now Keep Source Formatting, and you'll
notice that when I hover over these, the choices
| | 01:20 | change in the Background so I can see
exactly what it's going to look like.
| | 01:23 | Keep Source Formatting is going to paste it
again as a PowerPoint table, but this time
| | 01:28 | it's going to keep the way it looked exactly in
the Excel file, so I won't get any theme colors.
| | 01:34 | Embed will paste it as an actual Excel file
so I can edit the cells directly, it's going
| | 01:40 | to open up a little mini copy
of excel right in PowerPoint.
| | 01:44 | Now there is a couple of
things you have to know about this.
| | 01:46 | The first one is that it will adversely
affect the file size of your presentation, mainly
| | 01:51 | because we are dumping an actual
Excel file right into PowerPoint.
| | 01:56 | The other thing is it's fine if you are
showing this on screen, but if you are going to be
| | 02:01 | emailing this or sending this presentation
to anybody else, it's actually sending and
| | 02:05 | packaging up your entire Excel file.
| | 02:08 | So if you only copy a select amount of
data from that file just know that anybody who
| | 02:13 | opens this up in PowerPoint will have
access to that entire Excel file's worth of data.
| | 02:18 | Now Picture is going to actually dump in that
Excel file, but just as a copy of a Picture,
| | 02:24 | that means that we have all the formatting
options that we would as a picture, but the
| | 02:29 | downside to that is we won't get to edit
any of the data in place later if we have to.
| | 02:34 | Keep Text Only means that it's going to
paste in just the text, and that's it.
| | 02:38 | It's up to me to apply
any tables and formatting.
| | 02:41 | I am going to paste it in as a Picture,
because I think it gives me the best choice between
| | 02:45 | options of how it's going to look and all
the things that I can do with it after, and
| | 02:49 | I don't really need to edit it
and place once it's in PowerPoint.
| | 02:51 | So I am going to select Picture, and now that
it's in here, I can actually stretch it just
| | 02:57 | like I could any other picture, and I
can actually add some formatting to it.
| | 03:01 | So I am going to go to my FORMAT
tab, and here's the Picture Styles.
| | 03:05 | Now we've seen this time and time again
throughout the presentation, and it looks really cool
| | 03:09 | when you are actually looking at a table.
| | 03:11 | Here's one that's pre-built, I can select
that one, and I can do other things to it
| | 03:15 | if I want to, like take
out the border completely.
| | 03:19 | I can add a Reflection in or a Shadow if I
want, or I can still stretch it even more
| | 03:24 | because there is a lot more slide to take up.
| | 03:27 | So that's looking pretty good considering it was only
a table that resided in Excel just a few minutes ago.
| | 03:32 | Now it's in our PowerPoint
presentation, and it looks fantastic.
| | Collapse this transcript |
| Using the research, language, and thesaurus tools| 00:00 | We're just about done with going over how to
edit actual content, but this one is important.
| | 00:05 | Because we've all had good
old-fashioned writer's block.
| | 00:08 | Don't forget, the whole reason we're doing
this is to create a great presentation, content
| | 00:13 | comes first above all else.
| | 00:15 | You want your audience to believe in what you
are telling them and the PowerPoint presentation
| | 00:19 | is just a tool to get there.
| | 00:21 | But sometimes the words,
they do not come that easy.
| | 00:24 | So because of that there are some tools
built in that we can use, for example, a Research
| | 00:29 | tool and a Thesaurus tool.
| | 00:31 | So right now I am on slide 22, Our Products
& Development slide, and I am a little stuck.
| | 00:37 | So I am going to come up here to the
REVIEW tab, highlight one of these words because
| | 00:41 | I am not quite sure about what it is, and I
really want to double-check before I write
| | 00:45 | some more about it, and I am going
to come into the Research button.
| | 00:49 | It's going to pull up a bar on the right,
and I can search Bing for Eco-friendly.
| | 00:54 | I click the green arrow to start
searching, and now I can peruse all the results.
| | 00:59 | I can either read the short descriptions in
line right from here, and sometimes that might
| | 01:04 | just be enough, that might be all I need to
get back on track, but if not that's okay.
| | 01:09 | I can still click on these links and
go right to the websites themselves.
| | 01:13 | I can close out of that
when I am done and move on.
| | 01:16 | For example, I may need a Thesaurus, so
I'm going to highlight the word Practical and
| | 01:22 | come up here and click Thesaurus.
| | 01:25 | So here's where I get a Thesaurus, a bunch
of words that I could use in place of the
| | 01:29 | one that I've got right now
or if I just need some extras.
| | 01:33 | The really neat thing is I can click on any word
here and get to the Thesaurus value for those words.
| | 01:39 | I can keep going for as long as
I need help coming up with words.
| | 01:43 | From here I can keep writing my
presentation from what I found.
| | 01:47 | When I am all done, I can
click on the X and close out of it.
| | 01:51 | Now there is one last tool that's
really fun, it's a Translation tool.
| | 01:55 | I am going to go back to the HOME Ribbon tab
and choose New Slide > Title and Content.
| | 02:01 | I am going to talk about our Worldwide presence.
| | 02:06 | Now, I can highlight this text, come back to
the REVIEW Ribbon tab, and choose Translate.
| | 02:15 | Then I am going to select
Translate Selected Text.
| | 02:20 | It's going to come back and translate the
text into the language I want and from here
| | 02:24 | I can look at the results, come down and put
the cursor where I want to and simply type insert.
| | 02:30 | It did leave my original text highlighted, so
if I clicked Insert, it would overlay right
| | 02:35 | on top of my text, it would get rid of the
English text and put in the alternate text.
| | 02:40 | In this case I wanted to leave it.
| | 02:43 | But the neat thing is that I can keep going,
I can simply switch languages at any time,
| | 02:48 | get the new results, click
insert, and put it into my slides.
| | 02:53 | I can add a few more, and it's up to me I
could be done, or I can actually come back
| | 03:02 | here and put in an all new phrase.
| | 03:04 | I can search again, change languages, hit the
Search Bar, and now I'll get some new text to put in.
| | 03:15 | So as you can see you've got lots of tools
available like Research and Thesaurus and
| | 03:21 | Language Translation to help you come up with the
best possible content you can for your presentation.
| | Collapse this transcript |
|
|
6. Adding Shapes, Diagrams, and Charts to SlidesAdding shapes| 00:00 | You can put all sorts of shapes on a PowerPoint
presentation and use your knowledge of layering--
| | 00:05 | remember bring to front and send to back--to
strategically place them as callouts or to
| | 00:10 | draw attention to your main point or even be an additional
layer on a graphic that you already have in place.
| | 00:16 | Nobody needs to know that the shape
wasn't part of the original graphic.
| | 00:19 | So let's start by adding a shape to a slide.
| | 00:22 | I have my Office Locations slide, and it looks a little bit
boring, so let's see if we can put a new shape on it.
| | 00:27 | I am going to go to the INSERT
Ribbon tab and choose Shapes.
| | 00:31 | Now from here I have lots of choices.
| | 00:33 | I have Lines, Straight Lines, Squiggly Lines, I
have basic shapes like Circles and Rectangles,
| | 00:39 | I have Cones, I have Arrows,
even Equation Shapes and Flowcharts.
| | 00:44 | A neat thing too is that I have Stars,
Banners, and Callouts that I can choose from.
| | 00:49 | Let's put a Star in.
| | 00:50 | Now you'll notice that it didn't
immediately dump a shape right in.
| | 00:54 | It's actually waiting for me to draw the shape.
| | 00:56 | So I'm going to take my mouse and click and
drag according to what size I think it's going
| | 01:00 | to start out as, knowing that I can resize it at
any time and then let go when I am happy with it.
| | 01:07 | So now that I've got my shape
there is a couple of things I can do.
| | 01:11 | I can use the corners to make it bigger or
smaller, I can click and drag with the mouse
| | 01:17 | to moving around anywhere, or I can just delete
it if I don't like it by either right-clicking
| | 01:23 | and deleting shape or just hit
the Delete key on the keyboard.
| | 01:26 | I am going to put it back now, INSERT > Shapes >
Stars and Banners, redraw my shape, and
| | 01:34 | I am going to add some text over it.
| | 01:36 | So I am going to insert a Text Box and put
my cursor right in here, Opening November!
| | 01:44 | I am going to put it right on top of that shape.
| | 01:48 | So let's come down here, remember our Use our
Images slide, and I want it to call attention
| | 01:53 | to the actual directory so
people would know how to find it.
| | 01:57 | So I am going to go back to my INSERT tab, I am going
to choose a shape, this time I'll choose a Rectangle.
| | 02:02 | I am going to draw that shape right over it
just so it can be in place for when we are
| | 02:06 | ready to call attention to it.
| | 02:09 | And I am going to insert another shape,
which is a Callout and then click and drag over
| | 02:15 | here because I do have all that white space,
and I can actually add some text in here.
| | 02:20 | So I'll slide it over so it does look like
that Callout, it's pointing towards my box here.
| | 02:25 | I can nudge it by moving my Arrow key up
and down, that's going to fine tune where it's
| | 02:30 | going to go on the slide, and I
can make it bigger or smaller.
| | 02:35 | So I've got those in place, and there
is one more thing I want to show you.
| | 02:38 | I am going to come back to my
New Color Vote Results slide.
| | 02:42 | Now I want to point out the winner, so I am
going to put in an arrow, there is something
| | 02:47 | neat you can do with arrows.
| | 02:48 | I am going to go back to INSERT > Shapes, and
this time I am going to choose a Block Arrow.
| | 02:53 | I get to draw the arrow, I can adjust it so it
doesn't really matter what size I start out with.
| | 03:00 | I am going to position it where I want to
more or less, I can use the Arrow buttons
| | 03:03 | to nudge it and fine-tune it.
But now I can reshape it.
| | 03:08 | Something that's really cool is the Zoom
feature so that I can actually zoom in and see what
| | 03:12 | I am working with here, can slide over.
| | 03:16 | Now that I've zoomed in to get a really good
look in my arrow, I can see that in addition
| | 03:22 | to stretching it or shrinking it, because it's an
arrow I can change the size of certain points of it.
| | 03:27 | For example, these little yellow dots means
that I can click on them and drag to actually
| | 03:32 | change the base shape of the point of the
arrow, and I can come down here and change
| | 03:38 | the base shape of the long part of the arrow.
So there is lots of customization that I can do.
| | 03:44 | I am going to add another Text Box over this
one by going to INSERT > Text Box, and typing
| | 03:50 | Winner, because that's what I am
actually pointing out on this slide.
| | 03:55 | I can make the font smaller so it fits, and I can zoom back
out to show what it's going to look like. Now that looks nice.
| | 04:04 | So next up, we are going to make these
shapes actually usable and very pretty.
| | Collapse this transcript |
| Formatting shapes| 00:00 | So now we've got the shapes on our presentation, but
the color is all wrong and they are a little blobby.
| | 00:05 | They probably call more attention to themselves
right now than the content we're trying to
| | 00:09 | use them as a tool to
feature, so that's a bad thing.
| | 00:12 | Let's format them so they
blend in a little bit better.
| | 00:15 | We can also change the colors and make this
look a little bit flashier so I'm going to
| | 00:19 | select my shape and go to
the FORMAT Ribbon toolbar.
| | 00:23 | Now from here I can change the Shape Fill,
the Outline, and add some effects to it.
| | 00:28 | So I'll change the Shape Fill to something
a little bit brighter and the Outline and
| | 00:34 | under Shape Effects it
works just like the pictures.
| | 00:37 | From now I'm going choose a Preset and
hover my mouse over until I find something that
| | 00:42 | looks good, that works, I'll select it, and
now that's looking a little bit better, and
| | 00:47 | it's also showcasing the Philadelphia site.
| | 00:51 | Let's go to the Use our Images tab, now we
can format this so that we can actually see
| | 00:55 | what's under it and add text to our Callout.
| | 00:59 | So I'm going to click on my shape to
highlight it and go to the FORMAT toolbar.
| | 01:03 | The first thing I'm going to do is change the fill
color by going to Shape Fill and changing the colors.
| | 01:10 | I'm going to change the Outline, I don't
need to add any effects to it but I do want it
| | 01:15 | be able to see underneath it.
| | 01:17 | Now instead of changing the layering by
sending it backwards, I'm actually going to set the
| | 01:22 | Transparency so that I can see through it.
| | 01:25 | I'm going to do that by clicking on the
Format Shape button, which actually pops it up in
| | 01:30 | this box over here on the right.
| | 01:32 | For here I can go to the FILL area by clicking on the
triangle to expand it and coming down here to Transparency.
| | 01:40 | Now I can set these values to something by
using the slider or just clicking the mouse.
| | 01:45 | And you'll notice on the left in the slide
all of a sudden I can start to see through it.
| | 01:50 | Now I can set it to a value that I'm happy with,
and when that's good, that it's sufficiently
| | 01:54 | highlighted, I'm going to do the same
thing up here by changing the color.
| | 01:58 | I'm going to change the Shape Fill and the
Shape Outline, and because we added this as
| | 02:05 | a Callout, I can add text to it by simply
clicking on the Shape and starting to type.
| | 02:14 | Now because it's text I can highlight it,
go back to the HOME tab and format my text
| | 02:21 | just like I could with any text options.
| | 02:24 | I can click off of it, and
now I can see what I've done.
| | 02:27 | All right there is one more thing, let's go
back to our arrow, because again the color
| | 02:33 | is all wrong and maybe I want to
change the shape of it a little more.
| | 02:37 | So I'm going to select my arrow, I'm
already on the FORMAT toolbar so the first thing I
| | 02:42 | am going to do is change the color just like
I did with the other things and the Outline,
| | 02:49 | and I can add some effects if I want like a Shadow,
and then I can stretch the arrow a little bit more.
| | 02:55 | I can line it up with that end
there just so it looks perfect.
| | 02:59 | Now that's looking good.
| | Collapse this transcript |
| Cropping a picture to a shape| 00:00 | Sometimes your presentation needs more
theming or a basic pattern or a color fill that's
| | 00:05 | just too bland and boring.
| | 00:07 | You can actually take a custom picture you have and
crop it to a particular shape to fit your design needs.
| | 00:13 | We'll take a regular ordinary photo and turn it
into a really neat design element for our presentation.
| | 00:19 | So the first thing I'm going to do is get
into our Slide Master because we're going
| | 00:23 | to make this change across all our
slides as part of a design element.
| | 00:27 | So I'm going to go to VIEW > Slide Master and scroll all
the way up because I want to get it the top most slide.
| | 00:34 | The next thing I'm going to do is insert a
photo and from there we'll crop it to a shape.
| | 00:39 | So I'm going to go to the INSERT Ribbon
toolbar, select a picture, and I'm going to browse
| | 00:44 | my Assets folder and
choose the green grass picture.
| | 00:50 | I select it and choose INSERT, and it's
going to literally dump it in right in the middle
| | 00:56 | of my slide, but that's
okay we can resize it later.
| | 00:59 | The first thing we need to
do is crop it to a shape.
| | 01:03 | So I'm going to select Crop except instead
of just choosing the regular old crop, I'm
| | 01:07 | going to select Crop to Shape, and
now I can choose any shape I want.
| | 01:12 | Now I'm looking for something that will be
a nice design element for a slide, so I'm
| | 01:16 | going to choose this sun.
| | 01:19 | It's still very large and right in the middle
of my slides, but that's okay, now it's time
| | 01:23 | to start formatting it and making it
look like it's actually part of the slide.
| | 01:28 | So the first thing I'm going
to do is make it a lot smaller.
| | 01:30 | I'm just going to do that by clicking and
dragging like we would with any shape, and
| | 01:34 | I can even stretch it because I
don't really care about perspective.
| | 01:38 | I'm going to shape it some more, and I'm
going to get it to a size where I can line it up
| | 01:43 | nicely with this line under here
just so it look very deliberate.
| | 01:47 | I want it to look like this was an
intentional design element in my slide.
| | 01:51 | I am going to use my arrow keys and nudge
it over a little bit, I think that's good.
| | 01:56 | It's still a little dark though, so I'm going
to do some color correcting and lighten it up.
| | 02:01 | In the PICTURE TOOLS > FORMAT tab I'm going
to go over to Corrections, select it and choose
| | 02:07 | to make it a little bit brighter.
| | 02:08 | Now there is one last thing I can do
to make this look really deliberate.
| | 02:12 | I can add a Perspective Shadow on it.
| | 02:14 | So I'm going to go over to Picture Effects >
Shadow and select a Perspective Shadow.
| | 02:21 | Now you'll notice a little shadow
underneath it and what's need about this is we'll see
| | 02:25 | it across all our slides, and it's going to look like
it's a major design element in the slides themselves.
| | 02:30 | So to close out of the Master view I'm
going to go back to SLIDE MASTER Ribbon tab and
| | 02:34 | hit Close Master view, now
let's see what we've got.
| | 02:39 | So here is our design element, and it's
across all our slides, and it looks like a natural
| | 02:43 | progression of the slides themselves.
| | 02:45 | The really neat thing is is if I choose a
slide with a background, the Perspective Shadow
| | 02:50 | even shows through, because we
edited the Slide Master itself.
| | 02:54 | So now you have a watermark on all
your slides, and it's a custom picture.
| | 02:59 | It started out as a really boring picture,
and we turned it into something beautiful.
| | Collapse this transcript |
| Merging shapes to create your own graphics| 00:00 | PowerPoint can actually be used as a mini
graphic arts program to create a logo if you
| | 00:04 | don't already have one, or just use it if
you can't find that perfect shape or clipart.
| | 00:10 | PowerPoint 2013 has a new feature called
Merge Shapes, in which you can combine shapes and
| | 00:15 | create some really cool graphics.
| | 00:17 | I going to give you a quick example of the
types of things that you can do with Merge Shapes.
| | 00:22 | So here's our Office Locations slide, slide number 24,
and I'm going to add a little office building to it.
| | 00:30 | The first thing I'm going to do is shrink this a
little bit just so I have some more room to play with.
| | 00:34 | I can move it aside, and now I'm going to
start adding some shapes to create the basic
| | 00:39 | outline of an office building.
| | 00:41 | So I'm going to go to INSERT, Shapes, and I'll choose
a basic Rectangle and draw them, shape of my building.
| | 00:50 | Now I'm going to insert shapes again, and
I'll draw one more rectangle almost for
| | 00:54 | a tower effect, I can
stretch that out a little bit.
| | 00:59 | Now I'm going to add one more shape, I'll
add a triangle this time, almost like a little
| | 01:02 | chimney even, I can draw my triangle.
| | 01:07 | Now I can merge the shapes, I'm going to
select all three of them by holding down the Shift
| | 01:11 | key and choosing each shape.
| | 01:14 | Now in the FORMAT Ribbon toolbar I have a new
item called Merge Shapes, so let's over these.
| | 01:21 | Union will make the three shapes one shape.
| | 01:24 | Combine will take the
overlapping parts and cut those out.
| | 01:28 | Fragment outlines the overlapping parts
instead of cutting them out, while Intersect cuts
| | 01:33 | out everything except the overlapping parts,
in this case it took out the whole shape.
| | 01:38 | Subtract, will subtract one shape from
the other, including the overlapping part.
| | 01:43 | In this case we're going to choose Union
because I simply want to take all three shapes and
| | 01:47 | make them into one, so now I've got the
basic outline for my office building, let's add
| | 01:53 | some windows because there is one more really neat thing
I want to show you that you can do with merging shapes.
| | 01:59 | So let's start by adding a couple more shapes,
I'm going to go back to the INSERT Ribbon
| | 02:03 | toolbar, choose Shapes, and choose a Rectangle,
I'm going to go make some small cut outs for windows.
| | 02:10 | So I'll use the Shape Fill tool and make it
white, and now I'll hit Ctrl+D to duplicate
| | 02:16 | it so I can have more then one window
that's I can guarantee to have the same size.
| | 02:19 | I'm going to do that two more times so I
can get a couple of more windows in there and
| | 02:24 | the Smart Guides will make sure that they're
aligned properly, and now I need one more for a door.
| | 02:30 | So I'm going to go back to INSERT > Shapes,
choose a rectangle and do one last cut out.
| | 02:36 | I'm going to do my Shape Fill again
to make it white, now I've got my door.
| | 02:42 | Now all that's left to do is merge these
again so I can have one big office building.
| | 02:48 | I'm going to go and select all my shapes using the Shift
key, including the one shape that I've already combined.
| | 02:55 | Go to the FORMAT Ribbon
toolbar and select Merge Shapes.
| | 02:59 | I'm going to select Combine, and
that's going to make my shape one shape.
| | 03:04 | Now here's why I did that, I can start adding
effects to it, and it's going to use all these cutouts.
| | 03:10 | For example, I can change the Shape
Fill now, and it'll change everything.
| | 03:15 | I can change the Outline, and when I go into
Shape Effects I can add a Perspective Shadow,
| | 03:21 | and it even includes a cutout for the windows.
We did that because we merge these shapes.
| | 03:33 | So I can even go in and add Bevel to it and
the Bevel indents all the windows and the doors.
| | 03:40 | Now that it's also a one picture I can enlarge
it and make it as big as I want to for my slide.
| | 03:46 | So now I can move these things around,
arrange them how I want, and that's not bad for just
| | 03:52 | a few minutes worth of work.
| | 03:54 | So as you can see, PowerPoint is a really
powerful program to create your own icons,
| | 04:00 | logos, and even perform any small graphic
artwork that you need to done for your presentation.
| | Collapse this transcript |
| Creating and formatting charts| 00:00 | You'll most likely have to
enter charts for a presentation.
| | 00:03 | You can either use one you already have in Excel or
create one manually on the fly right in PowerPoint.
| | 00:10 | Let's do both so that you can see how they work.
| | 00:12 | The first thing we're going
to do is insert a new slide.
| | 00:15 | We'll create a chart based on the New Color
Vote Results because I already have one in Excel.
| | 00:20 | So let's create a new slide, we'll do Title and Content,
and I'll also title this New Color Vote Results.
| | 00:29 | So the first thing we're going to
do is insert a chart from PowerPoint.
| | 00:33 | So down here I'm going to select Insert
Chart right in my content placeholder, and now I
| | 00:38 | can choose from all the
different types of charts.
| | 00:41 | There is lots of choices like Column, Line, Pie Chart,
and Bar Chart, in this case I'll choose a Pie Chart.
| | 00:48 | Now I can also choose the
style like a 3-D Pie chart.
| | 00:52 | The regular one is fine so I'm
going to select it and hit OK.
| | 00:56 | From here it pops up a little mini Excel window in
which I can actually just start typing all my data.
| | 01:03 | So I'll start typing them in, I can start
typing and then just hit Tab to go to the
| | 01:08 | next cell, even if it's on a new row.
| | 01:13 | When I'm all done I can click the X
in the top right and my chart is made.
| | 01:17 | From here I can click on the green plus to
add or remove any chart elements that I don't
| | 01:21 | want to see such as the actual Data Labels.
| | 01:25 | For example, I can put in the actual
values and percentages for my charts.
| | 01:31 | So this is a chart that
we've made right in PowerPoint.
| | 01:34 | I can shrink it, I can enlarge it,
just like any other PowerPoint element.
| | 01:39 | But for now I'm going to hit the Delete key
and delete it entirely because I'm going to
| | 01:43 | show you how to do the same thing except
paste from a chart you already have in Excel.
| | 01:48 | So let's go to our Assets folder, and we're
going to open up the Color Votes Excel file
| | 01:52 | again that we've already used, because
I already made a chart from this data.
| | 01:57 | I'm going to select my chart,
right-click, and choose Copy.
| | 02:02 | Now I'm going to come back to my PowerPoint
presentation, right-click again and choose
| | 02:06 | Paste, but there is some options that we have.
| | 02:09 | For example, we can use
Destination Theme & Embed Workbook.
| | 02:14 | Now what this means is it's going to keep all
the same colors that I have in my PowerPoint
| | 02:19 | theme, however, it's going
to embed the Excel Workbook.
| | 02:22 | Now just like we talked about when we
embedded a table, there is some security risks that
| | 02:27 | goes along with this not to mention an
inflated file size, because we're actually dumping
| | 02:31 | an Excel file right into this presentation.
| | 02:35 | So even if we present the file, it's one thing,
but if anybody's opening the PowerPoint file,
| | 02:40 | they'll have access to my entire Excel Workbook.
| | 02:43 | Now Keep Source Formatting & Embed Workbook
is the exact same thing as the last option
| | 02:47 | except instead of changing the colors to
match the theme of my presentation, it's going to
| | 02:52 | keep them exactly as
they were in the Excel file.
| | 02:55 | Use Destination Theme & Link Data, we'll keep
the colors again to match those in PowerPoint,
| | 03:01 | however, this time instead of embedding the workbook
in my PowerPoint presentation, it's linking the data.
| | 03:06 | That means if I ever change any of the
values in my Excel sheet, it'll update and change
| | 03:11 | on this presentation, also.
| | 03:13 | Again I have the same option except to keep
the formatting that it was in the Excel file.
| | 03:17 | However, the last option again, I
can always just paste it as a picture.
| | 03:22 | Now this means that it will keep the file
size nice and small, and I won't have the
| | 03:26 | security risks, but the data is flat,
meaning it won't change, it's a picture now.
| | 03:32 | So if this data ever changes, I
have to go back in and add a new chart.
| | 03:36 | But that's okay, this is a Vote Results so
I don't see the data ever changing, and if
| | 03:41 | it does, it's pretty easy to add it back in.
| | 03:44 | So now that it's a picture, I can grow it
and shrink it and do all those things that
| | 03:48 | I can normally do like formatting.
| | 03:50 | One thing that I can do is get rid of this
border; for example, I can go to the
| | 03:54 | PICTURE TOOLS > FORMAT Ribbon toolbar and change
a Picture Style that doesn't have a border.
| | 04:00 | Now that chart looks great.
| | 04:02 | The PowerPoint want to looks great too,
they both have their pros and cons, and it's up
| | 04:06 | to you now to make the best decision for
your presentation based on your Excel file.
| | Collapse this transcript |
| Using SmartArt to create diagrams| 00:00 | Remember our Executive Team list?
| | 00:02 | Well, with PowerPoint it can help you create all
sorts of neat ways to show diagrams, flowcharts,
| | 00:07 | and can even let you add
a picture to the diagram.
| | 00:10 | It's called SmartArt and all the
functionality you need is built right into PowerPoint.
| | 00:15 | So this Executive Team slide that we have would look
great converted to a SmartArt diagram, I'll show you how.
| | 00:22 | So the first thing we're going to do is
take all the text we want to convert and click
| | 00:26 | and drag the mouse to highlight and select it.
| | 00:29 | Now on the Home tab we can
choose Convert to SmartArt.
| | 00:33 | Here are all the diagrams
and flowcharts that we can use.
| | 00:36 | The cool thing is that when I hover my mouse
over them I get a preview of what it's going
| | 00:40 | to look like with my data actually in it.
| | 00:43 | Some of them you can even add pictures too,
and you can know which ones those are because
| | 00:47 | inside the circle there
is a little picture icon.
| | 00:49 | So we can hover our mouse over it and find
the one that we like, there is lots of choices.
| | 00:54 | When you see one, you like just click on it,
and it's going to instantly convert it to you.
| | 01:00 | Now you have a new toolbar ribbon.
You have the SMARTART TOOLS DESIGN tab.
| | 01:05 | The first thing I'm going to do is change
my colors because I want it to look a little
| | 01:08 | bit better with my theme.
| | 01:10 | So I'll pick a color that I like, and now I
can actually start adding some photos to these.
| | 01:15 | So the way to do that is to click on the
picture icon in the center of the circle.
| | 01:20 | I can then click Browse to choose a file on my
network, and I'm going to go to my Assets folder.
| | 01:29 | Find the picture you want, select Insert,
and now it already puts it in and already
| | 01:34 | fits into that circle nicely, but I
can make it look a little bit better.
| | 01:38 | I'm going to crop the picture and
stretch it so that it fits even better.
| | 01:42 | Now I have another Ribbon bar up
here called the Picture tools bar.
| | 01:46 | So I'm going to select Format and
hit Crop just like we've done before.
| | 01:51 | Now I can drag the outer corners, so it keeps perspective
of the picture and shift it around inside the circle.
| | 01:58 | When I think it looks nice I can hit Crop
again, and now it looks a little bit better.
| | 02:03 | So I can continue to do
that for each of my pictures.
| | 02:08 | Entering the picture and going back to that
PICTURE TOOLS, FORMAT toolbar, selecting Crop
| | 02:14 | and moving the pictures
around to get them to look perfect.
| | 02:46 | Now, my SmartArt graphic is
done, and it looks fantastic.
| | 02:48 | There are a couple of more
things we can do with it.
| | 02:51 | The first thing is that we can resize it.
| | 02:53 | I can do that by selecting the entire graphic
and just dragging in from the bottom corner.
| | 02:58 | I can make it smaller or bigger, and the neat thing
is it's going to happen collectively as a whole unit.
| | 03:05 | Now what happens if my executive
team shrinks or grows? Good question.
| | 03:09 | I can actually change or add or remove any of these
items very easily because it's a SmartArt graphic.
| | 03:17 | I do that by right-clicking on
any one and choosing Add Shape.
| | 03:22 | I can add a shape before or after,
in this case I'll add one before.
| | 03:28 | The neat thing is that shrinks my entire
graphic so that everything fits perfectly.
| | 03:34 | From here I can just add another picture
like I did before and start adding text.
| | 03:43 | I can just start typing as normal.
| | 03:45 | So that is how you create fantastic flowcharts,
diagrams, and SmartArt graphics right in PowerPoint.
| | Collapse this transcript |
| Adding equations| 00:00 | If you're creating a presentation for a new
chemical formula breakthrough in science or
| | 00:05 | if you need to create an equation for any
reason, PowerPoint 2013 can do a much better
| | 00:10 | job than it could in any previous version.
| | 00:12 | In fact, before you needed to get your own
editor to get a toolbar up in PowerPoint versions.
| | 00:18 | Now, 2013 comes with a built-in
WYSIWYG editor, What You See Is What You Get.
| | 00:24 | It has its own built-in
equation toolbar ready to go.
| | 00:28 | To insert equations, you need to make sure
that you have a content placeholder in place
| | 00:32 | and just go to the Insert
tab and choose Equation.
| | 00:36 | Now you can get some built-in
equations right away.
| | 00:39 | You can simply click on them and they'll get inserted
in, you can put your cursor on any value and change it.
| | 00:47 | You can even add to it by going back to the INSERT toolbar,
going to Equation and choosing type your own equation.
| | 00:55 | I can comment put an equal
symbol in, add anything I want.
| | 00:59 | For example, I can choose any of these Basic
Math symbols, and I can click the pull down
| | 01:04 | options for more choices like Greek
Letters, Operators, Arrows, even Geometry.
| | 01:11 | I can also put in my own structures like
Fractions and anywhere I see these dots, that means
| | 01:17 | I can put my own values in there.
I have Scripts, Integrals, even Differentials.
| | 01:24 | I can put in Operators, and I can move on
to a new line and continue to put in more
| | 01:30 | by going to INSERT > Equation and scrolling
down to Insert New Equation down at the bottom.
| | 01:37 | That's how we get the Equation toolbar.
| | 01:39 | So from here I can go crazy typing whatever
I need to get the job done for my equation.
| | Collapse this transcript |
|
|
7. Adding Video, Audio, and Animation to SlidesAdding and formatting video from your computer and from YouTube| 00:00 | If at any point in your presentation you
need to show a video to your audience, there is
| | 00:04 | no need to hook it up to
another audio or video source.
| | 00:07 | You can show the video right
from your PowerPoint presentation.
| | 00:10 | The video can be existing on your computer,
or if you know that you're going to have an
| | 00:14 | active Internet connection during your presentation,
you can actually embed it right from YouTube.
| | 00:19 | So we're going to do both ways.
| | 00:21 | The first way we're going to do it is we're
going to put a video on in YouTube, and then
| | 00:24 | I'll show you how to properly format the video.
| | 00:27 | So we're not going to be so worried about
playback in this video just how to make it
| | 00:31 | look nice on the slide.
| | 00:33 | So I've got a video of one of our fans, so
the first thing I'm going to do is put it
| | 00:36 | in the Company Overview section.
| | 00:38 | I'll enter a new slide with Title
and Content, and I'll call it Our Fans.
| | 00:44 | Now I'm going to go to the
Insert tab and choose Video.
| | 00:48 | The first one that we're
going to do is Online Video.
| | 00:51 | So I've already got my YouTube video opened
in on my computer, so I can actually paste
| | 00:56 | the embed code right from here.
| | 00:58 | If I didn't have it open on my computer, I
can either open it or type it into the Search
| | 01:02 | YouTube box and find it there.
Here is my video.
| | 01:06 | I'm going to scroll a little bit further down and
click the Share button and so now I get some options.
| | 01:10 | I can Embed it, Email it, or do Google
Hangout, I'm going to click the Embed button.
| | 01:16 | So I can't just take this code,
there is one more thing I have to do.
| | 01:19 | It needs to be in a format that PowerPoint
knows about so I have to come down here and
| | 01:23 | select Use old embed code because YouTube
has since changed how they do things.
| | 01:28 | I'm going to click and drag with my mouse,
copy the whole thing, right-click, and choose Copy.
| | 01:34 | Now I can come back down to my PowerPoint
presentation, and it's telling me where I
| | 01:38 | need to paste my embed code, so I'm
going to right-click and choose Paste.
| | 01:42 | When it's in, I can click the arrow to
insert it in, now we wait and here's my video.
| | 01:48 | Don't worry about the blank screen, we're
going to test it in a second to make sure
| | 01:51 | that it really went in okay.
| | 01:53 | But for now I did want to show you that
you can click and drag and resize it, make it
| | 01:56 | a little bit better,
center it, do whatever you want.
| | 01:59 | So let see if it got it in there.
| | 02:01 | To launch my slideshow from the current slide
I'm going to hit Shift+F5 so we can see what
| | 02:05 | it looks like on the big screen.
That looks a little better.
| | 02:08 | So this should be familiar, it's the familiar
YouTube interface and which to play it I can
| | 02:12 | simply click the red play button.
| | 02:14 | I'm going to hit the Escape key to get back
to my presentation now, and I'm going to select
| | 02:18 | my video and delete it, because we're going
to do it a little bit differently this time.
| | 02:22 | I'm going to go back to Insert, back to Video
except this time I'm going to choose Video on My PC.
| | 02:29 | In our Assets folder we have our video of Surfer
Fred so I'm going to select it and click Insert.
| | 02:34 | It looks a little bit different because
we're pulling it right from our computer.
| | 02:39 | So this video is all about formatting,
let's make it look nice on the slide.
| | 02:42 | The first thing I can do is resize it
so it's a little bit easier to work with.
| | 02:47 | Now I can play the video right away at any
time by just clicking on the play button at
| | 02:50 | the bottom just to make
sure it's the right video.
| | 02:53 | I can hear the audio that goes along
with the video as well which is good.
| | 02:57 | The first thing I want to do is
select what's called the Poster Frame.
| | 03:01 | This is the frame that the viewers are
going to see when I land on this slide.
| | 03:06 | Now I can take my mouse down here and drag
it to the left or right, and this is advancing
| | 03:11 | every single frame in the video itself.
It works kind of like the YouTube interface.
| | 03:17 | So I can kind of drag it around, find
which one I want, maybe I already had an idea.
| | 03:22 | In this case I'll just look for a
good action shot, that's perfect.
| | 03:26 | So when I find the right one, I can come up here
to my FORMAT Ribbon tab and choose Poster Frame.
| | 03:31 | I'm going to choose Current Frame.
| | 03:34 | Now down at the bottom it's telling me the
Poster Frame has been set so this is the picture
| | 03:38 | that the video is going to be
on when I arrive at this slide.
| | 03:42 | The next thing that we can do with our
video that's kind of cool is format it just like
| | 03:45 | we could any other image, and then we can add
effects to it, we can even change the shape.
| | 03:51 | So I'll make this a little more interesting,
I'm going to come up to Video Shape, and I
| | 03:55 | make it a Wave just because
it's a video about surfing.
| | 03:59 | So now that I've got my shape, I can actually stretch
it and move it around so that it fits the whole slide.
| | 04:05 | I'm actually going to grow this so it fits the borders of
the slide itself, I'll drag it around, that's perfect.
| | 04:12 | I can nudge it with my arrow key down a little
bit more so I can see the word Our Fans, and
| | 04:17 | I can add up Shadow to it if I
want, I can really do anything.
| | 04:20 | Let's find one that looks really nice.
| | 04:23 | And you'll notice if I hit that play
button it still plays inside that shape.
| | 04:27 | The last thing I'm going to do just to give
it a little bit more punch is to change the
| | 04:31 | background color of the slide.
| | 04:33 | And remember I do that by going to the
DESIGN Ribbon tab, Format Background, I'll keep it
| | 04:38 | on a Solid fill but I'll come down here to
Color and change it to something that's going
| | 04:42 | to make the video stand out a
little more, that looks great.
| | 04:47 | So now we've got a slide with a video that
actually plays that's right in our slide,
| | 04:52 | and that slide is going to entertain our
audience just as much as the video will.
| | Collapse this transcript |
| Working with video clips| 00:00 | So now that we've our video inserted into
a slide, and it looks great, let's actually
| | 00:04 | add some functionality to it.
| | 00:06 | We have got it formatted, now
let's work on the playback options.
| | 00:10 | So the first thing we need to do is
come into our slide and click on our video.
| | 00:13 | That's going to give us our two
Ribbon toolbars for FORMAT and PLAYBACK.
| | 00:17 | Remember, at any time if we want to change
the way it looks, I can just come up here
| | 00:21 | to the FORMAT bar and change anything here.
| | 00:24 | But we're interested in the PLAYBACK tab
right now in which I can change all the options
| | 00:29 | in which the video actually
will playback to the audience.
| | 00:32 | Now the first decision we have to make is
whether we want the video to start automatically
| | 00:37 | when I advanced to this slide, or whether
I want to click the mouse to have it start.
| | 00:42 | The key to this decision is really going to
be whether or not you need to talk about what
| | 00:45 | the video is before you play it.
| | 00:48 | So in this case I am going to leave it as
On Click, because I want to tell the audience
| | 00:52 | about Surfer Fred and who he is.
| | 00:54 | If not, I could have
just selected Automatically.
| | 00:57 | I can also place a check mark here on Loop
until Stopped if I want the video to continue
| | 01:02 | playing and restarting when it's
done until I move on to the next slide.
| | 01:06 | The next item of interest is the Volume.
| | 01:09 | Now here is where we can decide what Volume
I want my video to play at, because remember
| | 01:13 | you can hear it, also.
| | 01:15 | Now if I hit the Play
button on the video right now...
| | 01:18 | (video playing)
...it's pretty quiet.
| | 01:20 | You'll notice that you were really
only listening to the sound of the wave.
| | 01:23 | So I am going to go ahead and leave at High.
| | 01:25 | I can turn it off completely by
putting it on Mute if I wanted to.
| | 01:30 | So we've got our poster frame set, we did
in the last video, which is the picture that
| | 01:34 | the users will see when
they arrive at our slide.
| | 01:37 | But I can also choose to Fade In or Fade Out.
| | 01:41 | That clip that we choose, I can have it stay
there for a couple seconds and fade before
| | 01:45 | it starts the video or just 1 second,
or however long I choose.
| | 01:50 | I can also do the same thing to fade out.
| | 01:53 | So I'll put them both on one second and to
see what that looks like I can come over all
| | 01:57 | the way to the left and hit Play.
(video playing)
| | 02:00 | And I can see I have got a bit of a fade there.
| | 02:03 | It just makes it look a little bit smoother,
especially if you have a video that starts really abruptly.
| | 02:08 | So the last thing we are going to do is
trim our video, this video is pretty long, and
| | 02:13 | I do not need my audience to sit here for
that entire duration while they watch him surf.
| | 02:18 | I can actually shorten that to a nice
little clip that will give them a better idea.
| | 02:22 | This is also good if you have a really
long video, didn't have a video editor on your
| | 02:27 | computer to actually change it or crop it or trim it,
but you only need a tiny portion of an interview.
| | 02:32 | So I am going to select Trim Video, and now I can
actually start changing the start time and the end time.
| | 02:39 | This green line over here signifies the start time
of my video, the red line indicates the end time.
| | 02:46 | in here is the precise moment on the frame,
so at any time I can click and drag to change
| | 02:53 | the start time or the end time.
| | 02:56 | Now if I know precisely what frame I
wanted to start and end that, I can put those in
| | 03:00 | here directly, but I don't know which is why I'm
going to use my mouse and advance these sliders.
| | 03:05 | Now PowerPoint will even let you really fine-tune
this down to the frame so you can get it just right.
| | 03:11 | You can use this Previous Frame and Next Frame
buttons to nudge the start time and end time,
| | 03:17 | kind of like when we use the arrow keys
to nudge the images to just the right spot.
| | 03:22 | So I am going to move this to some
of the more actionable scenes here.
| | 03:26 | I can make it brief, and I can hit the
Play button to see what I've ended up with.
| | 03:30 | Now you'll notice my Fade In and
Fade Out even stays on the video here.
| | 03:34 | When I am happy with what I choose I can click OK,
and I can preview what this is going to look like.
| | 03:40 | I am going to hit the Shift+F5 key on my keyboard,
and it's going to bring up my Slide in Full Screen.
| | 03:46 | Now remember it's not starting, because we
told it to start when we click the mouse.
| | 03:50 | So I can actually click on the video,
and it'll start, right when I click.
| | 03:56 | So you'll see my fade-ins and my fade-outs,
it's a nice small video, and to get back to
| | 04:00 | my presentation once I am happy
with it, I can hit the Escape key.
| | 04:04 | So if I liked what I saw, I can move on to
the next slide, or I can select my video again,
| | 04:09 | come back to the PLAYBACK tab, come back to
the Trim Video, and change it, it's up to me.
| | 04:15 | When I am happy, I can click OK and repeat the
process of previewing it until I like what I see.
| | 04:21 | So now that we've have got some video, it
looks great, it works great, it's just how
| | 04:24 | we want it, let's add some
audio to this in the next video.
| | Collapse this transcript |
| Adding and working with audio files| 00:00 | We've got a great looking video on our slide,
and it plays great, but it didn't have any
| | 00:05 | exciting audio to go with it, it
was just the sound of the surf.
| | 00:09 | We can actually add our
own audio track over this.
| | 00:12 | You can actually add that audio track to any
slide you want, it doesn't necessarily have
| | 00:16 | to go with a video at all.
I am just using it for this example.
| | 00:19 | In fact, I can make an audio track, play
in the background against all my slides if I
| | 00:25 | wanted to or maybe I just have a
particular interview that I want to put in a slide.
| | 00:30 | So I've got my video, and I did want to note
that I did remove the trim that I put on in
| | 00:35 | the last video just so it
runs a little bit longer.
| | 00:38 | So I am on my slide, and let's go back to
the INSERT Ribbon tab except this time we
| | 00:42 | are going to choose Audio.
| | 00:45 | I am going to choose Audio on My PC, because in
the Assets folder there is an audio file ready to go.
| | 00:51 | I am going to select the No Obstacles_theme_music,
click INSERT, and it gets put into my slide
| | 00:57 | just like the video did.
| | 00:58 | I can click and drag and
move it around my presentation.
| | 01:01 | I am going to put it up here just so I
can see it and so it's easier to work with.
| | 01:06 | Now like the video we got a new Ribbon
tab, the PLAYBACK tab for Audio tools.
| | 01:11 | Now we also have the same choice, when
should this audio file start to play, do we want
| | 01:16 | to click the mouse first or
should it play Automatically.
| | 01:20 | In this case I'm going to
have to play Automatically.
| | 01:22 | Even though my video is starting when I click
the mouse, I still want the audio to start playing.
| | 01:27 | Now I could set this up so that it
plays in the background of all of my slides.
| | 01:32 | If I click Play in the Background, it's
automatically going to place check marks beside every possible
| | 01:37 | option that would mean that this audio file will
just play the background while my show is going on.
| | 01:43 | In this case I don't want it to play across
all slides just this one particular one, and
| | 01:48 | I don't want it to Loop until it's stopped.
| | 01:51 | It's a pretty long file so I am not going
to run into any worries, but it's going to
| | 01:55 | run out before my video does, or
before I'm done talking about slide.
| | 01:59 | I do, however, want to hide this little icon during
the show so I am going to leave that check mark there.
| | 02:04 | Now like the video, I can choose to Fade In
or Fade Out, if my clip starts really abruptly.
| | 02:11 | Again I don't have to worry about these, so
I'm not going to use that option, and I can
| | 02:14 | even trim it just like the video.
| | 02:17 | For example, if I had an interview, and it
was very long, and I only needed a small part,
| | 02:22 | I can use these start times and
end times and slide them around.
| | 02:26 | I am going to leave it as it is, though,
hit OK, and let's see what this does.
| | 02:32 | Now my music should start
playing even though my video won't.
| | 02:35 | Now one thing I want to point out when I show
this slide in the big screen is that you can
| | 02:40 | hear my audio start to play, and when I
click to start the video, you can still hear the
| | 02:45 | sound of the surf in the video, the
two of them will run concurrently.
| | 02:49 | So I'll hit Shift+F5.
(audio playing)
| | 02:52 | Here is my audio, just like I wanted.
| | 02:55 | Now I am going to click the mouse to start the
video and listen, and you can still hear the surf.
| | 03:05 | I'll hit Escape to get out of this, and now
we have an audio soundtrack to go with our video.
| | 03:12 | Let's move on now and talk about slide
transitions, now that this slide looks great.
| | Collapse this transcript |
| Adding slide transitions| 00:00 | Slide transitions are a classic element of
PowerPoint that goes way back to its earliest versions.
| | 00:06 | Slide Transitions are the animation that happened
between each slide as one slide moves to the next.
| | 00:11 | The timing in animations are all
flexible according to how you like it.
| | 00:15 | Now you can even have different transitions
for each slide, or apply it easily to every
| | 00:19 | slide in your presentation all at once.
| | 00:21 | Now, something you need to think about
while you're building your presentation is that
| | 00:25 | if a transition is slow, and you have a lot
of slides, that's going to add a significant
| | 00:30 | amount of time to your presentation.
| | 00:31 | So, if you have a set block of time that
you are allowed to present, keep that in mind
| | 00:35 | while you're creating your transitions.
But I'll show you how to adjust the time.
| | 00:39 | The first thing we are going to do is
come over here to Transitions Ribbon tab.
| | 00:42 | So I am on a slide right now and the first step
is that I need to choose a transition that I like.
| | 00:48 | I can do that by clicking on it,
and I'll get a preview of each one.
| | 00:52 | For example, here's a Fade Transition, Push,
Wipe, Split, and even my favorite, which is
| | 01:01 | the Reveal that slowly reveals the data.
| | 01:05 | Now that is a bit slow, but
that's okay, we can fix that time.
| | 01:09 | I can also come down here to More and
choose from a whole list of transitions.
| | 01:13 | They are even categorized.
| | 01:15 | There are some Subtle Transitions, Exciting ones,
such as Dissolve and Dynamic Content, such as Rotate.
| | 01:27 | So, you can pick one that you like, and add
any effects to it by clicking Effect Options
| | 01:33 | such as changing the side that it
transitions from or any particular options.
| | 01:38 | Now, not every transition has an option.
I can change the Duration of this.
| | 01:43 | So, remember how I really like
this transition, but it was slow.
| | 01:46 | So, I am actually going to shorten it by a
few seconds, and I can preview how that looks
| | 01:52 | by clicking Preview on the left-hand side.
That's a little bit better.
| | 01:57 | So, now I can have the transition I
like, and have it take up less time.
| | 02:01 | I can choose whether I want this transition
to happen when I click the mouse to go
| | 02:05 | to the next slide or after a set amount of time.
| | 02:09 | In this case, I want it to do
the traditional On Mouse Click.
| | 02:13 | Because I am going to be talking, and I
don't know how long it's going to take, because
| | 02:17 | I'm sure if I do my presentation more
than once, it's going to change slightly.
| | 02:21 | I can even set a sound for
every time that this slide advances.
| | 02:26 | Now here's where I can decide if I want to
have this transition be just for the slide,
| | 02:31 | and if so, I can simply move on to the next
slide and choose that transition, or I can
| | 02:37 | come back to my slide, click on the
transition, set the time, and choose Apply to All.
| | 02:42 | Now in one click, we've applied
that transition to every single slide.
| | 02:47 | Let's see how that looks.
| | 02:48 | I am going to hit Shift+F5 on my keyboard
to start the slide show from this slide, and
| | 02:55 | I am going to use my Right
Arrow to keep advancing slides.
| | 02:59 | I can see my Transition, it's nice and
quick, but it does look really classy.
| | 03:04 | So, I am going to keep this one.
| | 03:06 | Now to get out of this I can hit the Escape
key to get back to editing my presentation,
| | 03:11 | and if I wanted to make any changes, I can
simply click on any slide, because remember,
| | 03:17 | we applied that transition to all of them, changed it
to a different one, and then click Apply to All again.
| | 03:23 | It's important to always remember to click
Apply to All when you make a change to a Transition,
| | 03:28 | because otherwise it will only be
making that change to just that slide.
| | 03:31 | So, now our presentation is just
about ready to actually be presented.
| | Collapse this transcript |
| Adding animation to objects and text| 00:00 | So, we talked about slide animations which
are called Transitions, but you can actually
| | 00:04 | add animation to pictures,
shapes, and text boxes, also.
| | 00:08 | Now when you create your animations for
your slides, always be thinking about how they
| | 00:12 | are going to work in conjunction with your talk.
| | 00:14 | For example, some animations can be done for fun
purposes and some can be done for functional purposes.
| | 00:20 | We are going to talk about both.
So, let's do one for fun.
| | 00:23 | So, I am on Slide number 20,
which is my Worldwide slide.
| | 00:26 | I have got all these languages, and it will be
kind of fun to have them all fly in one at time.
| | 00:31 | So, the first thing I am going to do is
select everything by clicking and dragging, and now
| | 00:36 | I'm going to go to the Animations toolbar.
| | 00:39 | Just like we did with the Slide Transitions,
the first thing I need to do is choose one
| | 00:42 | that I like, in this case, I'll choose Fly In,
and I can change any Effect Options I want.
| | 00:49 | For example, I can have them come from
the left-hand side, instead of the bottom.
| | 00:53 | If it's a little fast, I can also come
over here to the Duration and change it.
| | 00:58 | So, I am going to hit Preview all the way
on the left-hand side to see what that did.
| | 01:03 | So, it's a little slower.
I'll make my point a little bit better.
| | 01:06 | Now, you'll notice that
they're all flying in, one at a time.
| | 01:10 | It's not exactly what I wanted.
| | 01:11 | I wanted each bullet
point to fly in one at a time.
| | 01:14 | So, I am going to click on Animation pane so
that my pane opens up on the right-hand side.
| | 01:20 | Now all my bullets are selected in this pane.
| | 01:23 | Now down here at the bottom right, we have
a little black arrow, I am going to select
| | 01:26 | that and choose Start After Previous, because I want
each animation to appear after the one before I did.
| | 01:34 | So now let's go to
Preview and see what that did.
| | 01:39 | That's much better.
That's exactly what I wanted.
| | 01:41 | So, that will just be a fun little
animation that we can do during that slide.
| | 01:45 | But let's do one for function.
Here's what I'm talking about.
| | 01:49 | Let's go all the way back up
to my Executive Team slides.
| | 01:52 | So, I'm assuming that when I am on this slide, I am
going to be talking a little bit about these people.
| | 01:57 | Now I don't want the audience to be distracted
by your looking ahead and reading ahead, while
| | 02:02 | I am still talking about the person before that.
| | 02:04 | So, I want each of these elements to appear
one at a time, and stay hidden until I'm ready
| | 02:09 | for it to be scene, like a click of the mouse.
| | 02:12 | So the first thing, we can do to
accomplish that is select everything.
| | 02:16 | So, I am going to click once to get into
my SMARTART diagram, but I also need to hold
| | 02:21 | the Shift key down and select each block.
| | 02:24 | When they are all selected, I can come back
to my ANIMATIONS Ribbon toolbar, choose an
| | 02:29 | animation, in this case, I'll choose Fade,
although I can take my time and choose and
| | 02:34 | hit Preview to see what it's going to do.
| | 02:36 | Now, I am going to go into Effect
Options on Fade and choose One by One.
| | 02:42 | Now they are going to appear one at a time.
| | 02:44 | But I am going to come up here to start and
make sure that On Click is selected, because
| | 02:49 | I don't want the next element to
appear until I click the mouse.
| | 02:53 | So let's see what that's done.
| | 02:54 | I am going to hit Shift+F5
to open up this slide.
| | 02:58 | As you can see, it's blank because even that
first slide is waiting for me to click the mouse.
| | 03:03 | So, I can continue to talk here, and now
each element is going to appear one at a time.
| | 03:10 | Because it is a SmartArt diagram, everything,
including the arrow, the picture, and the
| | 03:15 | words are all treated as separate elements.
| | 03:17 | So, it's going to take me a few mouse
clicks to make it appear, but that's okay.
| | 03:21 | So, now here's Jaryl, and I can take my time
and talk about her and not have to worry about
| | 03:26 | the audience being
distracted by everything else.
| | 03:28 | I'll click two more times to get a picture,
and a text box to appear, and now I can keep
| | 03:33 | clicking and go through one at a
time and talk about my Executive Team.
| | 03:38 | Now when I'm all done, I can simply hit the
Right Arrow key to move to the next slide.
| | 03:42 | I am going to hit Escape to
get out of this preview again.
| | 03:45 | So, that's how you do slide animations.
| | 03:48 | Now we've done two, you can do
them for fun and for function.
| | Collapse this transcript |
|
|
8. Preparing the PresentationChecking spelling| 00:00 | When we put on presentations, I think one
of the main reasons that people are afraid
| | 00:04 | of public speaking is because of how
vulnerable it makes them or you can take away some of
| | 00:09 | that uncertainty for yourself and give yourself
some extra confidence, knowing that your presentation
| | 00:13 | is free of any spelling errors, that
could cause snickers among an audience.
| | 00:17 | To do a spell-check on your presentation, go up
to the Review Ribbon tab and choose Spelling.
| | 00:23 | Now any word, in your presentation that
spelled wrong, will be underlined in red, yes, but
| | 00:27 | it's always good to get in the habit of doing a good
spell-check on your entire presentation, before submitting it.
| | 00:34 | So any word that's found that's been
misspelled is going to appear on the right-hand side.
| | 00:37 | In this case, I spelled inventive wrong.
I have a couple of choices.
| | 00:42 | It highlights the word that it
thinks that I was thinking of.
| | 00:45 | Now I can either ignore the Spelling option,
if it's something like a product name that's
| | 00:50 | may be spelled wrong on purpose, or Ignore
All, if I know that it's going to happen a
| | 00:54 | few more times in my presentation.
| | 00:56 | However, if it is a product name, and it is
something that I am going to be using in many
| | 01:01 | presentations, other than get stopped every
time I do a presentation, I can actually click
| | 01:06 | Add to add that word to my Custom
Dictionary that's on this computer.
| | 01:10 | Then I'll never get stopped by it again
unless of course I do accidentally spell it wrong.
| | 01:16 | So, I can also change this just this once, or
if it's a word that perhaps I always thought
| | 01:21 | that's how it was spelled, and I've used it
a couple of times in the presentation, I can
| | 01:25 | choose Change All, and it will change every
occurrence of this misspelling to the right word.
| | 01:32 | One other thing I can do is I can
give myself some more confidence.
| | 01:35 | If I'm not sure how to pronounce a word, and I
need to present on it, I can double-check that.
| | 01:40 | I can click this Speaker icon next to
the word and listen to how it's pronounced.
| | 01:45 | (audio playing)
All right, now I am good to go.
| | 01:48 | So, what I am going to do is select this word,
hit Change, it'll change the Spelling and
| | 01:53 | instantly, it will move onto the next word.
| | 01:55 | Now it's stopping on some words, because if
you look on the bottom right at the screen,
| | 01:59 | I am spellchecking in English.
| | 02:01 | Clearly, these are not English words,
so it thinks they are spelled wrong.
| | 02:04 | So, in this case, I can type Ignore, and I
can go through and type Ignore, and if you'll
| | 02:10 | notice the red line goes away, because they're
not going to be flagged as being misspelled anymore.
| | 02:17 | When it's all done, it's going to tell me that
my spell-check is complete, and I'm good to go.
| | 02:21 | So, now we can get some extra confidence, knowing
that our presentation has been spellchecked perfectly.
| | Collapse this transcript |
| Adding speaker notes| 00:00 | Here is another confidence booster for you.
| | 00:02 | It's okay if you know you won't remember all
the key points in a slide when you get to it.
| | 00:06 | This is normal for everyone, and in fact,
PowerPoint doesn't even expect you to remember either.
| | 00:11 | That's why we have SpeakerNotes.
| | 00:13 | It's Notes that only we can see on our side
of the computer screen when we are presenting,
| | 00:17 | but the audience won't see it
on the slides in the big-screen.
| | 00:20 | To add SpeakerNotes, at the bottom of any
slide you want to add a note for just click
| | 00:25 | Notes from the status bar and start typing.
| | 00:27 | So, where it says Click to add notes, I am
going to click my mouse, and now I can add my notes.
| | 00:33 | Keep it short, because remember, you'll
need to be able to read these quickly while the
| | 00:36 | audience is sitting that are waiting.
| | 00:45 | When we are done, you don't have to save anything or close
out of anything, you can simply go on to the next slide.
| | 00:50 | Now for example, Slide number 1, when we
are talking about the agenda, this is a good
| | 00:55 | time to go and remind the audience that they can't use
cell phones or that there will be questions at the end.
| | 01:11 | Now, you can hide these notes at anytime by
simply clicking Notes from the status bar.
| | 01:16 | They are still there, you just can't see them.
So that's how you use SpeakerNotes.
| | 01:21 | You can go through and add any notes you want,
to any slides you want, you can go back in
| | 01:26 | and edit them at any time by coming into a slide,
clicking Notes from the status bar, and start typing.
| | 01:33 | So later, we will see a special view when you are actually
presenting your show so that you can see your notes.
| | Collapse this transcript |
| Editing and printing handout masters| 00:00 | Handouts are a hugely underutilized
feature of PowerPoint and quite unknown too.
| | 00:05 | PowerPoint has the ability to easily let you
print out your slides for your audience, and
| | 00:10 | it can even let you include a
space for them to take notes.
| | 00:13 | So as someone who uses handouts almost every
time I talk, I need to decide when I want
| | 00:17 | to give them to the audience.
| | 00:19 | That's actually kind of important, because
if you wait 'til the end, you need to tell
| | 00:22 | the audience that they're coming.
| | 00:24 | That way they can focus on what you're
saying and absorb it all rather than frantically
| | 00:28 | feel like they have to write everything down.
| | 00:31 | Alternatively, if you are going to give them
the handouts at the beginning of the presentation,
| | 00:34 | you have to realize that they might be
spending that whole time you're talking, reading the
| | 00:39 | handouts instead and reading
ahead and being distracted.
| | 00:42 | So there are pros and cons, you
need to think about it a little bit.
| | 00:45 | Now you can use built-in handouts just the
way they are without making any changes, but
| | 00:50 | I do want to show you how to go
in and change them just in case.
| | 00:53 | So we can edit the Handout Master
just like we could with the Slide Master.
| | 00:57 | I am going to go to the view
Ribbon tab and choose Handout Master.
| | 01:02 | So here is where you can choose from all
the different layouts that you will be able to
| | 01:06 | choose from in a few minutes.
| | 01:07 | For example, the first thing you need to choose is
Slides Per Page, if you want to edit any of these.
| | 01:12 | I personally like the three Slides Per Page
view, because it's a nice size for these frames,
| | 01:17 | and you can see them all clearly, and it
gives the audience a space for writing notes.
| | 01:22 | So here's where you could add any Header,
Footer information if you wanted to, uncheck
| | 01:26 | whether you want the Date to appear or not
and the Page Number, it's totally up to you.
| | 01:31 | In this case, I'm perfectly happy with
the way they look right out of the box.
| | 01:35 | So I don't need to make any changes.
I am going to hit Close Master view.
| | 01:39 | Now when it comes time to actually print
the handouts, we do that by going backstage.
| | 01:44 | So we go to the File menu and choose Print.
| | 01:48 | Now in the Settings, instead of printing
All Slides, you want to print handouts.
| | 01:53 | So the first thing I need to choose is whether we are
going to print all the slides or just a specific section.
| | 02:00 | In this case, I definitely want to print out my
entire presentation, like I promised the audience, I would.
| | 02:05 | Here is where I am going to decide what I am
going to print, either a full page of slides
| | 02:09 | as in a regular old print
layout, or actual handouts.
| | 02:13 | Now these are all the handouts that
we just saw in that Handout Master.
| | 02:18 | Here's my three-slide
handout that I like so much.
| | 02:19 | I will get a preview of
that on the right-hand side.
| | 02:22 | I can see the slide and a
little space for writing notes.
| | 02:26 | I can change and preview just to see
what they are all going to look like.
| | 02:30 | Now, this is an important step because note
at the bottom it tells me how many pages it's
| | 02:36 | going to take to print out my presentation.
| | 02:39 | So naturally, the more slides I add per page,
the less pages it's going to take up, but
| | 02:44 | the smaller the slides are going to be,
so it's going to harder to read them.
| | 02:48 | If you can't read them, it's
not really worth printing out.
| | 02:51 | So I can zoom in down here in the bottom right just
to make sure that I can read all the text clearly.
| | 02:57 | When I am happy with the Zoom level, and I
can see everything clearly, I can make changes
| | 03:02 | as needed, come back to two slides here, I
can see everything I need to see so that's good.
| | 03:07 | I have a couple of more decisions I need to
make, whether I want to print one sided or
| | 03:11 | on both sides, Collated, whether I want
them Portrait or Landscape and finally I need
| | 03:18 | to decide whether I want them in Color,
Grayscale, and Pure Black and White.
| | 03:23 | Obviously, this will save on some color, but
it's important that you can read them clearly.
| | 03:27 | So definitely, take the time if you are
going to do that and scroll down a little bit if
| | 03:31 | you're changing from Grayscale to Black and
White because it will change the graininess
| | 03:36 | level of your slides.
| | 03:38 | I am going to go to Pure Black and
White, and you can see how it changes it.
| | 03:41 | Now because I am printing two slides per
page, I am fine, I can see them all clearly.
| | 03:46 | It becomes more important if you are choosing
about six slides per page, because it's going
| | 03:50 | to get smaller and a little bit more grainy.
| | 03:52 | So when you are happy, simply choose
Print, and your handouts will be printed.
| | 03:57 | To get back to your
presentation, click the arrow button.
| | 04:00 | So now you're ready to move on to working
more on delivering your presentation, and
| | 04:05 | now your audience has a little part of
your presentation to bring home with them.
| | Collapse this transcript |
| Rehearsing a presentation| 00:00 | A huge factor in creating a presentation is
knowing how much time you actually have to present.
| | 00:06 | This should always be in the back
of your mind when you create a show.
| | 00:09 | Because it's one thing to see a presentation
on screen and another thing completely
| | 00:13 | to speak your presentation out loud, you can and
should rehearse the timing of your presentation
| | 00:19 | long before you're in front of an audience.
Timing and pacing is everything.
| | 00:23 | So we can actually do that
with built-in functionality.
| | 00:26 | So I am going to go to the Slide Show
Ribbon tab and choose Rehearse Timings.
| | 00:31 | Now this is going to immediately launch my
slideshow and start recording how much time
| | 00:37 | I spend on each slide and the
total elapsed time in my presentation.
| | 00:41 | So let's go ahead and see what this does.
I am going to click Rehearse Timings.
| | 00:46 | So here is my slideshow.
Now notice in the top left, there's two times.
| | 00:51 | Here is the Intro slide, so this is where I
could start talking, and I should just start
| | 00:55 | talking out loud, for example. "Welcome to
the No Obstacles Inc NEW HIRE ORIENTATION,
| | 01:00 | I am so glad you're here."
And so forth and so forth.
| | 01:04 | Now when I move to the next slide, by hitting the
Right Arrow key, the time on the left has changed.
| | 01:11 | Now it's counting how much
time I'm spending on this slide.
| | 01:15 | The one on the right is keeping track of how
much time I've taken up in my entire presentation.
| | 01:20 | When I am all done, I can hit the Escape key,
and it's going to tell me what the total time
| | 01:24 | for my slide show was, and ask
me if I want to save the timings.
| | 01:29 | I can save the timings, which is helpful,
if I do multiple iterations of practicing.
| | 01:33 | I am going to say No in this case.
| | 01:35 | Now, things that you need to look out for
is if you are spending too much time on a
| | 01:39 | particular slide, this is probably a key point that
you should break up the content into multiple slides.
| | 01:45 | Alternatively, if your slide is just too short,
and it makes the timing awkward because of
| | 01:50 | how little amount of time you spend on
it, you can just get rid of that one.
| | 01:54 | That's why it's called a rehearsal.
| | Collapse this transcript |
| Adding and viewing comments| 00:00 | You may not be making this presentation by
yourself, maybe the entire talk is going through
| | 00:05 | a review process, or maybe you just need
to get some feedback and advice on it.
| | 00:09 | You can collaborate on a presentation right
in PowerPoint by adding and reading comments
| | 00:14 | for each slide, or at least any
slide that has a comment on it.
| | 00:18 | So, we're on a slide that has a comment, and
our first idea that it does is a visual cue
| | 00:22 | in the top left-hand corner of the
slide, I can see a little balloon.
| | 00:27 | There's two ways to get into the Comments pane.
| | 00:29 | I can either just click right on that balloon, or
down here at the Status bar, I can click on Comments.
| | 00:35 | That's going to open up the Comments pane so that I
can see any comments that are associated with that slide.
| | 00:40 | Now, not every slide has to have a comment.
| | 00:43 | So, here's a comment, and we can either
delete it by clicking this X, reply and hit Enter,
| | 00:52 | or click the New button to
insert a brand-new comment.
| | 00:59 | If we don't want that comment,
again, just click the X to delete it.
| | 01:02 | Now, the neat thing is we don't have to go
through every slide looking for that little balloon.
| | 01:07 | In the Comments pane, I can simply click Next,
and it will search through my presentation
| | 01:12 | to look for the next
occurrence of a comment on a slide.
| | 01:15 | So, here's a new comment, and the neat thing
is that it's even going to take me right to
| | 01:19 | the slide that has that comment.
| | 01:21 | So, here's a comment about how the picture
of Juan is cut-off on the right-hand side
| | 01:25 | and how I need to fix it.
| | 01:28 | So, I can fix it, move on
and go to the next comment.
| | 01:33 | So here's another comment on another slide.
These things are really useful.
| | 01:37 | For example, Shea has mentioned, "Be sure to mention
the new product catalog coming out for the new year."
| | 01:42 | I can help add that as an actual speaker
note while I'm on that slide.
| | 01:47 | I'm going to come down here to my notes and
write, "Mention the new product catalog!"
| | 01:55 | So, I can continue on looking through these comments which
are helpful and useful to help me shape my entire presentation.
| | 02:03 | When it reaches the end, it asks me if I want
to continue from the beginning, and it's going
| | 02:08 | to take me back to that
first comment we started on.
| | 02:10 | Now, I can add comments even if
there's nothing to actually respond to.
| | 02:15 | I can do it at any time by going to any slide, selecting it,
choosing Comments from the Status bar, and clicking New.
| | 02:25 | It's going to let me start typing and hit Enter.
| | 02:32 | I can even close out of the Comments pane, and now
I'm ready to send this to somebody else for review.
| | 02:36 | So, now your presentation
can be really collaborative.
| | Collapse this transcript |
| Reviewing and comparing changes with coworkers| 00:00 | When multiple people are working on a presentation,
it can be hard to know which version is floating
| | 00:05 | out there or what changes were approved or
even which version is the one you are actually
| | 00:09 | supposed to be presenting with.
| | 00:11 | Well, all changes are tracked on the Review
Ribbon tab, and you can even mark the version
| | 00:15 | as final that you want to use.
| | 00:17 | So, to start the review process, let's
suppose you have this presentation and you want to
| | 00:22 | send it out to somebody else, let them make
changes, and then find out an easy way to see
| | 00:27 | what they've actually done.
Well, we can do that.
| | 00:30 | The first step is to take our file and to save
it as something else just to keep a safe copy.
| | 00:35 | So, I'm going to go to File > Save As.
We can save it anywhere I want.
| | 00:40 | I'll save it on my computer,
and I'll browse to my Desktop.
| | 00:46 | I'll call it My Copy and hit Save.
And now I've got a nice safe backup.
| | 00:51 | I can take that copy and email
it to somebody else for review.
| | 00:55 | You can say whatever you want, make any changes, go over it,
what you think, you can put comments in now that we know how to.
| | 01:02 | And let's say that they've gone through
it, made their changes, and sent it back.
| | 01:08 | And now I've detached it from my email, I've
got it on my Desktop, and I'm looking to find
| | 01:12 | an easy way that I can see
what they've done. Well, I can.
| | 01:16 | I'm going to go to the Review
tab while I've got My Copy open.
| | 01:20 | Now, I'm going to select Compare.
| | 01:23 | This is going to let me compare changes with
another presentation against the one I have opened.
| | 01:28 | So, on my Desktop, I can see Version 2.
| | 01:32 | Now, this is the version that the person has
gone over, made their changes, and sent back to me.
| | 01:37 | I'm going to select it and hit Merge.
| | 01:40 | So, it's merging the
presentations, but don't worry.
| | 01:43 | I still have complete control over
accepting or rejecting any of these changes.
| | 01:48 | So, the first thing I need to do is
actually find out what they've done.
| | 01:51 | So, here on the bottom right, I can
see all the presentations changes.
| | 01:55 | There was an insertion after a certain slide, they've also
changed this slide, and let's see what they've done.
| | 02:01 | So, I'm going to hit Next on the Review tab, and I can
see that in here there was a slide that was inserted.
| | 02:08 | Now, I can place a check mark beside
this change, and it'll get approved.
| | 02:13 | I'm going to hit Next to
see what else there was.
| | 02:16 | It looks like there was a theme change, and
it's telling me that if I accept this change,
| | 02:21 | it will also affect the following slides.
| | 02:23 | Now these are the slide
numbers that use that change.
| | 02:26 | I can go through, see what it is, and if I
like it, I can either place a check mark here
| | 02:31 | again, or I can also do the same thing
by coming up here to the Accept button.
| | 02:36 | I can either accept the change, or I can just
blindly accept all changes to the presentation.
| | 02:42 | I'm only going to accept this one because I
don't know what else was actually changed.
| | 02:46 | Now, if I didn't like the change, I could
either not do anything or outright reject it.
| | 02:54 | In this case, I'm going
to go ahead and accept it.
| | 02:57 | So, now I can select Next.
| | 02:59 | As I can see in the bottom right, I am placing
check marks beside all the things that I'm approving.
| | 03:05 | Clicking Next will take me to the last change.
| | 03:07 | Now, I can see that there
was a slide inserted here.
| | 03:10 | That's the one that I'd already approved.
And I'm going to click Next.
| | 03:14 | Here's another change.
| | 03:15 | So, I'm just going to choose
not to do anything to that slide.
| | 03:19 | Now, when I'm all done, I can select End
Review, and it's going to ask me if I want to end
| | 03:24 | the review, because any unapplied changes--meaning anything
that I haven't approved yet--will be thrown away.
| | 03:31 | I am going to go ahead and say Yes.
| | 03:33 | Now, keep in mind if I ever do need these
changes back, all I have to do is go to Compare
| | 03:38 | again and pull up that other copy.
| | 03:41 | So I've merged these changes in, and now it's
up to me to save my file as something different
| | 03:46 | such as My Copy Version 2 or
send it back out again for approval.
| | 03:51 | Now, when I'm all done, when there's a final
version and multiple people are going to be
| | 03:55 | using this, and I need to make sure that everybody's using
the right copy, I can mark this one as the final version.
| | 04:02 | So people will know it's the
one that's supposed to be used.
| | 04:05 | Now, it's going to lock it for editing, and it
will turn it into a read-only PowerPoint file.
| | 04:10 | But something to keep in mind,
it's not a true security feature.
| | 04:12 | It can be unlocked.
| | 04:14 | This is more of a convenience feature so
everybody knows which file they're supposed to be using.
| | 04:18 | So, I'm going to hit the
File button to go backstage.
| | 04:21 | In the Info tab, I'm going to
choose Protect Presentation.
| | 04:25 | And now I'm going to mark it as final.
| | 04:27 | So, it's going to tell me that this
presentation will be marked as final and then saved.
| | 04:32 | I can hit OK, and it's marked as final.
| | 04:35 | So, any typing commands, proofing marks are turned off,
and also in the status bar, I'm going to get a new icon.
| | 04:42 | I'll click OK, and here's my Marked As Final.
| | 04:47 | Now, here's why it's not a true a
security feature, I can still edit anyway.
| | 04:51 | However, right now it's currently locked.
| | 04:54 | Down here in the status bar, here's
my Marked as Final icon, so I can know.
| | 04:58 | So, now I'll always know that I'm using the
Final version of a presentation, and I won't
| | 05:03 | have to worry if I'm
missing any information anymore.
| | Collapse this transcript |
|
|
9. Delivering Your PresentationRunning a slideshow| 00:00 | It's time. You've organized your presentation, added
colorful themes and graphics to help illustrate
| | 00:06 | your bullet points, you have rehearsed the
timing so it fits in the allotted time you have,
| | 00:10 | and you're finally ready to present
t on the big screen. So what now?
| | 00:13 | Well, there's a couple of
ways we can set this up.
| | 00:16 | The first way is perhaps you have a laptop
or a computer connected to a projector or
| | 00:21 | external monitor, and now
your audience is waiting.
| | 00:24 | This is what we're going to cover first.
| | 00:26 | So, to run the actual show, you can either
go to the Slide Show Ribbon tab, and select
| | 00:32 | Play From Beginning or you can just hit the F5 key
on your keyboard, that's going to launch the show.
| | 00:38 | Now remember, what we're looking at now is
actually mirrored through us being connected
| | 00:43 | to that projector and the audience
is seeing exactly what we're seeing.
| | 00:47 | Now, I can move forward by using the Right Arrow key,
the Spacebar on my keyboard, or a click of the mouse.
| | 00:55 | Those are all different ways to go forwards.
To go backwards, I can use the left arrow.
| | 01:01 | To exit out of my screen show early, I
can hit the Escape key on the keyboard.
| | 01:06 | This is going to take me back into PowerPoint.
| | 01:08 | I could do whatever I need to and start
all over again, I can select the slide.
| | 01:13 | If I want to start a slideshow from the current
slide, I hold down the Shift key and press F5.
| | 01:19 | So note that while I'm going through this,
all my slide transitions that we set up early
| | 01:24 | and animations are all working.
| | 01:26 | Now, when you get to end of your presentation,
advance one more time, and at the top of the
| | 01:31 | screen, you'll see End of
slide show, click to exit.
| | 01:34 | So, I can click my mouse, and it's
going to take me right back to PowerPoint.
| | 01:38 | Now, I'm going to get back into my presentation
because there are a couple more things that
| | 01:42 | I want to show you.
I'll choose a slide and hit Shift+F5.
| | 01:46 | Now, let's say for whatever reason,
I need to quickly blank the slide.
| | 01:51 | I can right-click, choose Screen, and I can
choose between a Black Screen or a White Screen.
| | 02:00 | This is just temporary.
| | 02:02 | Maybe I just don't want to distract the
audience from looking at the screen while I'm talking.
| | 02:06 | In that case, I can just click
the mouse, and it comes right back.
| | 02:10 | Finally, I can right-click
anywhere in a presentation.
| | 02:13 | If I want to jump around between slides but
not have to hit an Escape and have the audience
| | 02:18 | see me going into PowerPoint itself,
I can simply go to See All Slides.
| | 02:23 | I click, and now I have a much nicer
view to actually peruse all my slides.
| | 02:29 | You'll even notice that it's
organized into sections on the left-hand side.
| | 02:33 | So I can choose the one I'm looking for, click
on it, and it'll take me right into that slide.
| | 02:38 | Now, I'm going to hit Escape and go back to
my presentation because maybe this presentation
| | 02:44 | isn't actually going to be spoken by me, maybe
it's a continuous loop for a tradeshow exhibit
| | 02:49 | or a wedding to be seen by
all the guests as they come in.
| | 02:52 | Well, we can do that by going back to the
Slide Show tab and choosing Set Up Slide Show.
| | 02:58 | Now, right now it's set to be presented by
speaker and under Advance slides, it's set
| | 03:04 | to do it Manually, meaning I'm controlling it
by clicking the mouse or hitting the Spacebar.
| | 03:09 | I can change that to be Browsed at a kiosk.
| | 03:13 | Now notice what happened, there is now a
check mark beside Loop continuously until Escape.
| | 03:18 | That means that when we get to end of the
show, it's going to start all over again until
| | 03:23 | I walk over and hit the
Escape key on the keyboard.
| | 03:26 | Now, under Advance slides, I
also want to use my timings.
| | 03:30 | So I can come back here, place a check mark to use
timings and then put it back to be Browsed at a kiosk.
| | 03:37 | I can hit OK, and the last thing before I
start my slideshow is that I need to make sure I
| | 03:43 | go back and actually set up those timings.
| | 03:46 | Now don't forget, we do that by going to the
Transitions Ribbon tab, and instead of advancing
| | 03:51 | slide on a mouse click, we can set a designated amount of
seconds to have those slides advance, for example 5 seconds.
| | 03:59 | So now that we know how to run our
presentation, let's take a look at some more fun things
| | 04:03 | in detail that we can do
when we're actually presenting.
| | Collapse this transcript |
| Using Presenter view| 00:00 | Most of the time, your PowerPoint
presentations are going to be given in the same way.
| | 00:05 | The audience is facing you and watching your
presentation on a large screen; you're facing
| | 00:09 | the audience with your computer or laptop
facing you with your presentation on it.
| | 00:13 | Now, this gives you a huge advantage.
| | 00:16 | You can see a special view on your computer
monitor that the audience won't see on their screen.
| | 00:21 | This is because PowerPoint has the ability to juggle
dual monitors, the audience screen, and your screen.
| | 00:27 | The special view just for
you is called Presenter view.
| | 00:30 | Now, to use Presenter view while you present,
just go to that Slide Show Ribbon tab and
| | 00:34 | place a check mark beside Use Presenter view.
| | 00:37 | Now, when you're using dual monitors,
you'll automatically get Presenter view.
| | 00:42 | But because we're only on one monitor here or when
you're practicing, I'll show you how you can activate it.
| | 00:48 | So, the first thing we need to do is start our
slideshow by hitting the F5 key on our keyboard.
| | 00:54 | And now, I'm going to right-click and
choose Show Presenter view. This looks great.
| | 00:59 | Now we're in Presenter view.
So, there're some things I want to point out.
| | 01:03 | The first thing that you'll
notice is a timer up here.
| | 01:06 | This is the elapsed time of my presentation,
which is useful if you know how much time you have.
| | 01:11 | Now, if instead you know what time
your presentation needs to end by,
| | 01:16 | you also have a clock on the
right-hand side, which is useful.
| | 01:19 | If you find this timer distracting, you
can just pause it, it'll stop counting.
| | 01:24 | You can also restart it
and set it back to 0 again.
| | 01:28 | Now over here on the middle is the
current slide that the audience is seeing.
| | 01:32 | You also have the next slide available to you
on the right so that you can know it's coming.
| | 01:37 | This is very helpful to you.
| | 01:39 | To navigate to the next slide,
you can use these arrows down here.
| | 01:42 | It's going to play your transition and move to
the next one and show you what comes after that.
| | 01:47 | Now in this slide, I had some speaker notes.
| | 01:49 | So, this is where they're
located in the bottom right over here.
| | 01:53 | And if this is a little hard to see, it's okay.
| | 01:55 | I can click down here and make the text bigger or smaller
so that it's convenient for me to read it very quickly.
| | 02:02 | Now, I have some things down here that I
haven't gone over yet but I will in later chapters,
| | 02:07 | but over here is our See All Slides button.
| | 02:10 | I can click this, and it's a neat way
for me to quickly jump to another slide.
| | 02:14 | I've got my Sections here on the left,
and I can choose what I'm looking for.
| | 02:19 | I can also blank the screen
quickly simply by checking a button.
| | 02:23 | We can unblank it by pressing it again.
| | 02:26 | Now, when I want to get out of Presenter
view or--and the Slide Show, I can come down here
| | 02:31 | to the three dots, choose More slide show
options, and simply Hide Presenter view or End Show.
| | 02:39 | This will take me back to my PowerPoint view.
| | 02:41 | So, I definitely encourage you to
get used to using Presenter view.
| | 02:44 | It's very powerful, and it's a great behind-
the-scenes way for you to present all your shows.
| | Collapse this transcript |
| Annotating, highlighting, zooming, and jumping to different sections or slides during a slideshow| 00:00 | We'll be using Presenter view to go over these
last few neat things you can do while presenting.
| | 00:05 | So, the first thing I'm going to do is hit
the Shift+F5 key to start a slideshow from
| | 00:10 | the current slide, and then I'm going to
right-click and select Show Presenter view.
| | 00:14 | So, I've got my Product Sales turned on, and
I can actually use a pen and make live changes
| | 00:21 | right to the slide for this audience.
| | 00:24 | I'm going to select the
Pen and laser point tools.
| | 00:27 | The first one I'm going
to use is a Laser Pointer.
| | 00:30 | I can actually move my cursor around here,
on the screen. This is what the audience is seeing,
| | 00:35 | if I want to point out certain figures.
| | 00:38 | If I want to actually mark up
the slide, I can use the Pen.
| | 00:42 | Now, the Pen will let me circle, underline,
place check boxes, do anything I want to,
| | 00:50 | to mark up this slide.
| | 00:51 | The really neat thing is that if I advance to the
next slide and come back to it, it's still there.
| | 00:58 | It's not something that's
going to go away quickly.
| | 01:01 | I can also change the Ink Color if I wanted.
| | 01:04 | Maybe I want something that just
matches my presentation a little bit better.
| | 01:09 | I can also use a Highlighter.
| | 01:12 | The Highlighter works just as
you'd imagine Highlighter would.
| | 01:16 | It's going to make things show up a little bit
brighter, if I want to point out certain figures.
| | 01:21 | If I want to get rid of everything, I can
either use a manual Eraser, or I can choose
| | 01:26 | Erase All Ink on Slide, and now they're gone.
I could start all over if I wanted to.
| | 01:32 | Now, something else that you can do, I'm going to
right-click, go to See All Slides, and jump to another one.
| | 01:41 | Remember, this Use Our Images slide.
| | 01:44 | Well, I want to talk to people about how they
can browse to our file directory to use our images.
| | 01:48 | So, I'm actually going to zoom in.
| | 01:50 | I'm going to click on this magnifying glass,
and now I can hover my mouse, move to where
| | 01:55 | I want to zoom in, and click the mouse.
All the sudden, it zoomed in.
| | 02:00 | Now, this is what the audience is seeing.
| | 02:03 | And I can take my mouse and zoom around anywhere I want
so that they can get a better look in detail at the slide.
| | 02:10 | To zoom out, I simply click
the magnifying glass again.
| | 02:13 | Now, the really neat thing is when I'm done
with this show--I'm going to advance again
| | 02:19 | and then advance to the last one--
| | 02:21 | when I click to exit, I'm going to be prompted
whether or not I want to save my annotations.
| | 02:26 | I can actually keep them on the slide if I
like them or discard them for the next time
| | 02:30 | I do the presentation.
| | 02:31 | So as you can see, there's a lot more that you can
do to your presentation than just presenting.
| | 02:37 | You can really illustrate your point and
make your audience feel connected to your slides.
| | Collapse this transcript |
|
|
10. Reusing and Sharing PresentationsSaving a custom theme| 00:00 | So, here's my finished presentation.
| | 00:02 | It's all done, and I'm ready to close out of it,
but we've changed this theme quite a bit.
| | 00:07 | Remember, we started with a base theme, we went into
the Slide Master, and we did things like changing layouts.
| | 00:14 | We even created our own layout, we
changed the background, and we added a logo.
| | 00:18 | That took a lot of time.
| | 00:20 | You can save time the next time you have to make
presentation by instantly using the same design.
| | 00:25 | This means that you'll get a brand-new blank
presentation that's empty of all content but
| | 00:29 | has all the same design elements that we
edited when we changed that Slide Master.
| | 00:34 | So let's save this theme.
| | 00:35 | We do that by going to the DESIGN Ribbon tab,
under the Theme section, click the pulldown menu,
| | 00:40 | and choose Save Current Theme.
| | 00:43 | Now, it's going to browse to a
special place on our computer.
| | 00:45 | We're just going to keep it right
where it is, and let's give it a name.
| | 00:48 | I'll call this No Obstacles Theme, because
it's for my company, and I plan on creating
| | 00:53 | many more presentations using the same theme.
| | 00:56 | I can click save, and now I can
close out of this presentation.
| | 01:00 | I do that by going to FILE > Close.
I don't need to save my changes to this.
| | 01:06 | I'm going to go back to
the FILE menu and choose New.
| | 01:09 | Now, I can see my new theme here.
It's listed with all the other themes.
| | 01:14 | If I couldn't find it, for example, if I
have a big list of the themes here, I can come
| | 01:18 | over here to the CUSTOM tab and only see
custom themes and templates that I've made.
| | 01:24 | I can click on my No Obstacles Theme and
here's that preview that I've got before.
| | 01:29 | Now, notice my design is up here on the right,
| | 01:32 | so I can really be sure
that it's the right one.
| | 01:34 | I click Create, and now I'm ready to
start adding slides using my layouts.
| | 01:39 | I can come back to the HOME tab, add a new
slide, and here we'll add a Title and Content
| | 01:45 | slide, and I can see my sun here.
| | 01:47 | So, I know it's my custom theme.
So, this is really useful
| | 01:51 | if you spend time in creating unified look
for your entire company and want to continue
| | 01:55 | to use it over and over again without
having to recreate the wheel every time.
| | Collapse this transcript |
| Saving a presentation as a template| 00:00 | So we've saved the design elements so that we
can have a unified theme across our presentations,
| | 00:05 | but what if I wanted to
reuse some of the content?
| | 00:08 | For example, what if I always want to have
sections, and I know that I'll always have
| | 00:12 | the Agenda and the Question slide?
| | 00:14 | For these situations, we can save the
presentation as an actual template.
| | 00:18 | So what I've done right now is deleted
the slides that I definitely don't need.
| | 00:23 | These are the slides that I'm left with. I'm always going
to give the Agenda slide, the Wrap-Up, and the Questions.
| | 00:29 | We can even make it easier then that, though.
| | 00:31 | For example, I'll always have an Agenda slide,
and these Speaker Notes will always be in
| | 00:35 | there, but this is not
always going to be the Agenda.
| | 00:37 | So what I can do is just delete this text
and leave the placeholders, so now I've got
| | 00:43 | my Agenda slide, and I can click to
add text and start all over again.
| | 00:48 | Same thing with my Title slide. This is
always going to be our company name but this is not
| | 00:52 | always going to be the presentation name.
| | 00:54 | So I'm simply going to hit the Backspace key.
My placeholder goes right back.
| | 00:59 | So now I'm ready to save this as a template
because I've got it all set up the way that
| | 01:02 | I'm going to be using it in the future.
| | 01:04 | I can go to the FILE Ribbon tab, choose Save As,
and I'll Browse, and this time I'm going
| | 01:11 | to save it as type PowerPoint Template, it
going to go to a special place on my computer
| | 01:17 | again, and now I can give it a name, I'll
call this one No Obstacles Template, I click
| | 01:23 | save I can close out of this or just
create a new file, I'm going to hit New, and I'm
| | 01:30 | going to go back to CUSTOM.
| | 01:33 | Now I can see here that I've got some Custom
Office Templates to choose from or some Themes.
| | 01:38 | It gave me this choice now because
I've added both the Template and the Theme.
| | 01:41 | I'm going to click on custom office templates, and
my No Obstacles Template is the only one in there.
| | 01:47 | So I can click Create, and now I'm ready to go.
I can easily add my new presentation and
| | 01:57 | start typing any bullet points.
| | 01:59 | So that's how easy it is to create a template so that
you can reuse, not only the theme, but also the content.
| | Collapse this transcript |
| Printing a presentation| 00:01 | We've already talked about
printing handouts for your audience.
| | 00:03 | But you can print the entire
presentation for yourself, also.
| | 00:06 | To print a presentation, we go to FILE and Print.
| | 00:10 | Now there are some things we have to
choose here, the first one is how many copies we
| | 00:14 | want, and we can adjust the sliders here, then
we can choose which printer we're going to use.
| | 00:19 | Under Settings we need to make a decision as
to which slides we're actually going to print.
| | 00:25 | It defaults to Print All Slides, but I can
choose to only print the Current Slide that
| | 00:29 | I'm on or even a Custom Range.
| | 00:32 | For example, I can print slides 5 and 8, or I can
change that to a dash and print slides 5 through 8.
| | 00:41 | I can also print out individual sections,
for example, just the Executive Team.
| | 00:46 | Now over here on the right, I can see
exactly what's going to print out, and down at the
| | 00:52 | bottom it will tell me how
many pages it's going to take.
| | 00:55 | I can even flick through and see
what each page is going to look like.
| | 00:58 | I'm going to out it back to Print All Slides
because now I have to decide how I want to print them.
| | 01:04 | For example, it defaults to print a full
page of slides, meaning each slide is going to
| | 01:09 | take up one full piece of paper.
| | 01:12 | I know I can change this to be handouts, but
there's a couple of other ways that I can print to.
| | 01:17 | I can print my entire presentation as notes,
so my slide is up here and any speaker notes
| | 01:23 | that I have is down at the bottom.
| | 01:25 | This is a good way if I want to see my
speaker notes but I don't have a different monitor
| | 01:29 | to look at while I'm presenting.
| | 01:32 | I can also print just one side, I can collate
them, and I can choose whether I'm going to
| | 01:37 | print in Color, Grayscale, or Black and White.
| | 01:40 | Now if I'm going to choose Grayscale or
Black and White, I always like to go through and
| | 01:45 | do some quality control on my slides to
make sure they're not going to be too grainy.
| | 01:49 | I can use the zoom slider over here to
really get in close and make sure I can read
| | 01:54 | all the text once it's actually printed.
| | 01:56 | When I'm happy with my choices, all I
have to do is hit Print, and off they go.
| | 02:01 | So that's how easy it is to
print out your presentations.
| | Collapse this transcript |
| Recording and narrating a slideshow| 00:00 | You can fully narrate your
slide show and record it.
| | 00:03 | This is great if you plan on preserving your
presentation, such as including it on a DVD,
| | 00:07 | or publishing it to the web as a movie.
| | 00:10 | It's also good if you just want to record it
and listen to yourself to see how you're doing.
| | 00:14 | All you need is a microphone and
PowerPoint will take care of the rest.
| | 00:18 | I would fully make sure
your microphone works first.
| | 00:20 | You can do that in Windows Control Panel,
so once you're sure that works, you come back
| | 00:25 | to your presentation, and we'll go to the
SLIDE SHOW Ribbon tab and choose Record Slide Show.
| | 00:30 | Now we'll start recording from the
beginning because I want to fully narrate this.
| | 00:35 | When it's all done, I can show you how to
go back and play back what you recorded.
| | 00:40 | So we'll start recording, and it's going to ask
me if I want to record any Slide and animation
| | 00:44 | timings along with any laser
pointing that I might use and narration.
| | 00:48 | I do, so I'm going to click Start Recording.
| | 00:53 | Now here is where I'm actually just going to
start talking like I'm giving the presentation.
| | 00:57 | Welcome to No Obstacle Inc. Welcome
all New Hires, this is your Orientation.
| | 01:03 | To move to the next slide, I'm going to
click on this next arrow up in the top left.
| | 01:07 | I can also see the elapsed time of each slide.
| | 01:10 | Here is what we're going
to be talking about today.
| | 01:12 | We're going to start with the
company overview and so forth and so forth.
| | 01:16 | When I'm all done, I can either exit out of
the presentation, or if I want to stop early,
| | 01:21 | I can right-click and choose End Show.
There are some things I want to show you.
| | 01:25 | The first thing is you'll notice that
there's a new icon in the bottom right of any slide
| | 01:31 | that I was talking with or that I
got through in that record slideshow.
| | 01:35 | I can listen to my recordings at any time
by clicking the Play button, or I'm actually
| | 01:40 | just going to start talking like I'm giving
the presentation, I can hit Pause,
| | 01:44 | and the last thing that I can do
is clear the narration if I don't like it.
| | 01:49 | I don't have to start all over with my
presentation, but I can start all over with the talking.
| | 01:55 | So I'm going to go back to SLIDE SHOW
Ribbon tab in my Record Slide Show, and this time
| | 01:59 | I'm going to choose Clear.
| | 02:00 | I'm going to clear the timing on all
slides or Clear the Narration on All Slides.
| | 02:06 | Now if I liked everything else but just a
couple of slides I didn't like, I can choose
| | 02:10 | Clear Narration on Current Slide.
| | 02:12 | I'm going to go ahead and clear it on all of them,
and now I can start over until I'm happy with it.
| | 02:18 | So later on, we'll learn how to
make a movie using that narration.
| | Collapse this transcript |
| Saving your presentation as a video| 00:00 | You can save your video as an MP4 video
file or a Windows Media Player file right from PowerPoint.
| | 00:05 | Even if you don't know how to create
video files, it's perfectly fine.
| | 00:10 | PowerPoint can even include your audio.
| | 00:12 | If you've rehearsed and set
timings, your video can use those.
| | 00:16 | For any slides that don't have narration, or if
you didn't set timings for any of them, don't worry.
| | 00:20 | You can still tell it how long you want each slide to
remain before moving on to the next slide in your video.
| | 00:26 | To create a video with your finished
presentation open, go to the FILE tab and choose Export.
| | 00:33 | From here we're going to click Create a Video.
| | 00:36 | Now we have a choice, and it definitely pays
to think about where your video is going to
| | 00:40 | be used before you export it.
| | 00:42 | For example, it defaults to for
a computer and high-def displays.
| | 00:47 | But on the pulldown menu, we can change that.
For example, for Internet & DVD, the quality
| | 00:52 | is going to be can be a little lower
and even lower still for Portable Devices.
| | 00:57 | It does tell you that if you have small
text, though, it may be difficult to read.
| | 01:01 | So I'll choose for Internet & DVD.
| | 01:04 | Now if you have recorded timings and narrations,
you can use those, or you can select
| | 01:09 | Don't Use Recorded Timings and
Narrations if you don't have any.
| | 01:13 | You can also choose how long to spend on each
slide if you haven't already done the timings.
| | 01:17 | When you're all ready,
you can choose Create Video.
| | 01:21 | Now let's save it, and type that we're going
to save it as is either an MPEG Video or a
| | 01:26 | Windows Media Video, I can put it on my desktop, I'll call
it NewHireGuide, click Save, and it'll start to export.
| | 01:37 | Now depending on how big your presentation
is, what file size, how fast your computer is,
| | 01:43 | and how big the photos and media that's in
your presentation, these are all things that
| | 01:47 | are going to affect the amount of
time that it will take to make it.
| | 01:50 | Because of this, I actually have one already
done that I can show you, I'm going to minimize
| | 01:54 | this, and you can actually see on the status
bar that it's still going creating my video.
| | 01:59 | I'll show you the one that I already have.
Here is my finished presentation.
| | 02:04 | It's called TheFinishedPresentation, it's an MP4
Video, it's 3 minutes long, and the size is 32 MB.
| | 02:10 | So you can definitely see how all these
options would affect the file size of your file.
| | 02:15 | I can double-click on it,
and it'll start playing.
| | 02:18 | If I had recorded any audio, that
would start playing along with it.
| | 02:22 | It works just like any other video.
| | 02:24 | I can move on to the next slide, or I can fast forward
and rewind. It's an actual video of my presentation.
| | 02:32 | So all that's left now is whatever your creativity
can bring to the table when you create your slides,
| | 02:37 | especially if you know that they
are going to be made into a video.
| | Collapse this transcript |
| Exporting the presentation as a PDF or JPEG| 00:00 | Another great feature of PowerPoint is the
ability to create a PDF file out of all your slides.
| | 00:06 | This way you won't have to waste paper by
printing out your presentation, and you also
| | 00:10 | don't have to worry about anyone editing or
changing your slides by sending it to them
| | 00:14 | as a PowerPoint file directly.
| | 00:16 | They can simply open your
digital copy and start reading.
| | 00:19 | To export a file as a PDF, go up to FILE >
Export and choose Create PDF Document.
| | 00:27 | Click again on Create PDF, and now we just
have to give it a place to save it.
| | 00:33 | I'll save it to my desktop, I'll
call it TheFinishedPresentation,
| | 00:36 | it's going to save as type PDF,
and now I can click Publish.
| | 00:40 | Now depending on the size of your presentation
and what kind of graphics and media you have
| | 00:46 | in there, it will effect the amount of time
it takes to actually create the PDF, but once
| | 00:50 | it's done it will open right up.
So there you have it.
| | 00:56 | We now have a nice PDF file that can't
be edited of our entire presentation.
| | 01:02 | There's one more thing I want
show you that's really neat.
| | 01:04 | I'm going to close out of this
and come back to our presentation.
| | 01:07 | I'm going to pick a slide that I think
would look really nice as a picture file.
| | 01:11 | For example, our New Color Vote Results,
I'm going to go back up to FILE choose Export,
| | 01:18 | and this time choose Change File Type. I can
click on JPEG File Interchange Format because
| | 01:25 | now, I'm going to save that slide as a JPEG.
I can click Save As, give it a file name, and
| | 01:32 | choose a place to save it. I'll save it as my desktop,
and I'll call it Color Vote Results and hit Save.
| | 01:41 | I'm now given the choice whether I want to
Export all my slides as individual JPEG files--
| | 01:47 | one per each slide--or just this one.
I'm going to select Just This One.
| | 01:52 | I can minimize this.
| | 01:54 | Now we have a beautiful JPEG of this slide,
and we can do whatever we want with it.
| | 01:59 | I can close out come back to my presentation
and print more slides, save more slides as JPEGs,
| | 02:06 | or export anything else that I need to.
| | 02:08 | That's how easy it is to save your
presentation as either a PDF file or a JPEG.
| | Collapse this transcript |
| Sending the presentation via email| 00:00 | We've talked a lot about sending presentations
to other people to review and add comments
| | 00:05 | and creating PDF files to send to them.
| | 00:08 | Well, you can actually send to
them right in PowerPoint itself.
| | 00:11 | I'm going to go to the FILE
Ribbon tab and choose Share.
| | 00:15 | I can go down to the Email section,
and I have a couple of choices here.
| | 00:19 | For example, I can send as an attachment.
| | 00:22 | This will let everybody receive a
separate copy of my PowerPoint file.
| | 00:27 | This is useful if I want to send it to them to
review especially, if I'm sending it to multiple people.
| | 00:32 | So I don't have to send it out many times.
I can also send as PDF.
| | 00:36 | I'm going to go ahead and publish this.
| | 00:38 | And what it's going to do is open up the default
email program that I have on my machine, create
| | 00:44 | a new email, dump it in as an attachment
and allow me to add any text that I want
| | 00:50 | and send it to whoever I want.
| | 00:52 | Once I have the email open, I can address it,
change the subject if I want, it gets sent
| | 01:02 | as an attachment, and I can
include any additional text that I want.
| | 01:11 | I can send it off when I'm done, and
I stayed in PowerPoint the whole time.
| | 01:16 | So, that's how easy it is to share
your file with everybody that you need to.
| | Collapse this transcript |
| Inspecting a presentation for stray comments| 00:00 | If you want to reuse and share presentation,
you don't want draft markup, comments,
| | 00:05 | or any annotations that you might have made from
a previous presentation on it anywhere.
| | 00:10 | PowerPoint understands this and makes it
easy to remove markup before you finalize it.
| | 00:15 | You can actually inspect the document.
| | 00:17 | So, we can do that by going to FILE > Inspect Presentation,
click on Check for Issues, and then Inspect Document.
| | 00:26 | Now here's all the possible
things that we can inspect for.
| | 00:29 | Things like Comments that other people have
added and even Annotations like highlighting
| | 00:34 | or when we use the Pen, if you use the
presentation and then chose to save them after.
| | 00:39 | It can look for things like Document
Properties where you might have a name stored.
| | 00:44 | Task Pane Apps that you could
have had saved in the document.
| | 00:48 | Even Speaker Notes, it can inspect
and remove these for you very easily.
| | 00:52 | Now, this is especially useful if you have
a really long presentation and don't want
| | 00:57 | to have to go through every
slide searching for these things.
| | 01:00 | I'm going to go ahead and click Inspect, and it didn't
take too long, as you can see, and it found some things.
| | 01:07 | I can see that it found some things
because of the red explanation mark.
| | 01:10 | For example, it found some comments.
| | 01:13 | Now, I've finished my draft process a long
time ago, I'm happy with my changes,
| | 01:18 | I don't need these comments in here.
| | 01:19 | I'm going to click Remove All.
It found some Document Properties.
| | 01:24 | I'm not sure what those are, I didn't think
there was any personal information in there.
| | 01:28 | So, I'm not worried about removing these things,
especially if it's just Picture crop information.
| | 01:33 | But I am interested in the Presentation Notes.
| | 01:36 | I don't want any speaker notes that I may have
written in here because who knows what those were?
| | 01:40 | So, I'm going to click
Remove All on the speaker notes.
| | 01:44 | When I'm all done, I can either re-inspect
or hit Close and know that now my document
| | 01:49 | is perfectly safe to pass on to somebody else,
and none of my personal data is in there anywhere.
| | Collapse this transcript |
| Presenting live online| 00:00 | A great feature of PowerPoint 2013 is the ability to
use something called the Office Presentation Service.
| | 00:06 | This means that anybody can follow along
with your presentation in their web browser.
| | 00:11 | It's also called webcasting, if
you're more familiar with that term.
| | 00:14 | Now to do this, you need a
Microsoft account first.
| | 00:17 | So, once you have that, then you can just go to
the SLIDE SHOW Ribbon tab and choose Present Online.
| | 00:24 | You can click Office Presentation Service, and in the
Present Online dialog box, you have one more choice.
| | 00:30 | You need to decide, whether you want to enable
remote viewers to download the presentation after.
| | 00:35 | This is completely up to you.
| | 00:37 | You don't have to give your
presentation away while you're webcasting.
| | 00:40 | So, once you're ready, click Connect, and it
needs first connect to the service, prepare it,
| | 00:46 | and then convert your presentation.
This can take a little while.
| | 00:49 | So, you definitely need
to take this into account.
| | 00:52 | The idea here is that you're going to
schedule a time when you'll present online.
| | 00:56 | Tell your audience when the
presentation will start, so they can be ready.
| | 01:01 | And make sure you have a means of telling
them where you're going to send the email link.
| | 01:05 | For example, let them know to be ready, that
an email is going to come at a certain time.
| | 01:10 | You can also create a Google event and
tell everybody when that's going to be.
| | 01:14 | You'll get a URL with the
web address of your webcast.
| | 01:18 | So once that's done, you can take that URL
and either paste into a Google event or in
| | 01:23 | the body of an email that you're
going to send to all your audience.
| | 01:26 | So, let's just wait for this to finish,
and once it's done, we'll continue.
| | 01:32 | So here's the link I get.
| | 01:34 | I can take this and copy it and either paste
it into a Google event or an email that I'm
| | 01:39 | going to send to all my audience.
When I'm ready, I can click Start Presentation.
| | 01:44 | Now I'm live, and it's up to me to just do my
presentation as if I was doing it in front of an audience.
| | 01:50 | I can click the mouse to advance the slide,
just like I was doing it on my own screen.
| | 01:56 | So here's where I'll start talking,
just like I was giving this presentation.
| | 01:59 | Now, I can go all the way through to the end, or
I can right-click as normal and choose End Show.
| | 02:05 | But there's something important here.
I'm not done yet.
| | 02:08 | I still need to come up and
click End Online Presentation.
| | 02:11 | This is going to end it
online and disconnect everybody.
| | 02:15 | Once I click that, it's going to ask
me, are you really sure? Yes, I am.
| | 02:18 | So, I'm going to choose End Online Presentation.
| | 02:21 | So, that's how easy it is to get started for
free doing your own webcasting right in PowerPoint.
| | Collapse this transcript |
| Packaging the presentation for use on another computer| 00:00 | You can package your entire
presentation and send it to someone else.
| | 00:04 | The difference between emailing your presentation
and packaging it is that when you email the
| | 00:09 | presentation, you're just
sending it as a regular old attachment.
| | 00:11 | The user still needs PowerPoint
installed and ready to go on their computer.
| | 00:15 | But when you package it, PowerPoint converts
it to a special format so that the other user
| | 00:19 | doesn't even actually need PowerPoint installed.
| | 00:22 | They'll get a nice website to link
where they can download a viewer for it.
| | 00:26 | To export your file to package to a CD, click
on FILE > Export and select Package Presentation
| | 00:33 | for CD, click Package for CD again, and the
first thing we have to do is name the CD.
| | 00:40 | Or if we are copying this to a folder,
it'll be the title of our folder.
| | 00:44 | I'll call this New Hire Guide.
| | 00:45 | Here is the file to be copied, which is just the
PowerPoint presentation we currently have opened,
| | 00:51 | and I can select options to decide if I
want to include any Linked files which may be a
| | 00:56 | security risk or any Embedded TrueType fonts,
| | 00:59 | for example, if there is fonts that other
people might not have on their computer.
| | 01:02 | I'm going to go ahead and uncheck Linked
files because I don't want those to be sent out.
| | 01:07 | Though you may have no
problem with it and then click OK.
| | 01:11 | I can either burn it to a CD
or copy it to a folder.
| | 01:15 | That's what I'm going to do right now.
| | 01:17 | I give it my folder name,
choose a location, and then click OK.
| | 01:21 | It doesn't take too long, and then we'll
see that we have our nice package ready to go.
| | 01:26 | Here's our PowerPoint file, here's an
AUTORUN file so that if we ever do burn it to a CD,
| | 01:30 | it will know what to do, and here is a folder
that contains a website and which if I click
| | 01:36 | on it, I get a very pretty screen directing
me to my presentation and a link to download
| | 01:41 | the viewer if I don't have
PowerPoint on my computer.
| | 01:44 | So as you can see, it's really easy to package up your
presentation and send it to somebody else so it looks pretty.
| | Collapse this transcript |
|
|
ConclusionNext steps| 00:00 | I hope you've found plenty of tips and
techniques to help you understand PowerPoint 2013.
| | 00:05 | If you'd like to check out more resources
for PowerPoint 2013, check out
| | 00:10 | PowerPoint Tips and Tricks for Business Presentations
with David Diskin on lynda.com.
| | 00:15 | You can also find me on Twitter
with the username of NerdGirlJess.
| | 00:19 | Thanks for watching
PowerPoint 2013 Essential Training.
| | Collapse this transcript |
|
|
