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It's usually easiest to insert digital music files directly in to your presentation. But if you have the music on CD, it is also possible to play tracks during the slide show. One of the benefits of playing music off of a CD is that your PowerPoint file's size will stay small because you are including the audio file. But there are two drawbacks. One is that you will always have to have the CD with you and the other is that you can't include the music if you wish saving your slide show as a self-running presentation. You also need to take copyright protection into consideration.
If this slide shows for personal use, playing published music won't do any harm, but if your presentation is for business or for the public, you should ask for written permission to use the music. Because Microsoft recommends that you embed actually MP3 and WMA files instead of playing them from CD, they have actually removes the necessary comments from the ribbons. You'll have to add the play CD audio track button to the menu or to the Quick Access toolbar. Go to the File tab. Then click on Options on the bottom left corner.
If you'd like to add button to the Quick Access toolbar that's in the top left corner of your screen, you would choose Quick Access Toolbar right here. Instead we're going to add it to our Insert Ribbon. So I'm going to choose Customize Ribbon. On the right-hand column, click on Insert. Down at the bottom of that column click on New Group. New Group appears at the end of the list on your Insert. I'll choose Rename and I'll title this Music. You can call it anything you want. I'll click Ok.
In the left-hand column where it says Popular Commands up at the top, click on the dropdown arrow and change that to Commands Not in the ribbon. Scroll down to the Ps and find Play CD Audio Track and click on it. Make sure that Music is highlighted and click Add then click OK to close the dialogue box. Go to your Insert tab and look on the far right, you now have a button for Play CD Audio Track. Click on it. The Insert CD Audio dialogue box opens.
Your first step is to specify your Starting Track number. I'll choose Track 4. If you want to start part away into the song change the Time Signature here. If you just on play that one track, set the End Track to the same number. If you want it to continue to play, set this to the Ending Track Number. I'll set this to Track 4, so that I'm playing just that one Track. Now these options are grayed out but we will be able to set those from the Ribbons. Click OK. You now have an icon of a CD with music notes on your slide.
Drag it to the lower right-hand side, and you have a brand new Ribbon at the top that says CD Audio Tools and Options. Here, you can apply all the same features we've talked about in this and previous movies. You can adjust the volume, your starting and stopping tracks. I can tell it to play across slides. If I want song for to loop, I can set it to Loop and I'll hide the icon during the show. Now I'll go ahead and play my presentation and my music begins. (Music playing) Although music CDs are beginning to fall by the way side in favor of digital music files, there's still may be times when you need to implement the old school approach.
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