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Discover how to integrate and enhance video and audio to create a more engaging PowerPoint presentation. In this course, author Alicia Katz Pollock emphasizes the technical details necessary to make a multimedia presentation work: from working with appropriate file formats, to applying video styles, to reducing the file size of multimedia presentations for sharing.
Flash is an interactive multimedia format used widely on the World Wide Web. Some Flash media are graphics that allow users to interact with the animation by moving and clicking their mouse, but Flash is also used to create animated movies. PowerPoint 2007 will allow you to play a Flash movie during your presentation by inserting it as a developer control. Flash technology is owned by adobe.com, although years ago it was developed by Shockwave; as a result, the file extension for Flash is SWF. The procedure for inserting Flash content into your presentation is to insert a Flash video as a Shockwave control instead of as the video itself.
To use this technique, we need to add the Developer tab to the Ribbon. Click on the Office button in the upper left-hand corner, and then down to PowerPoint Options in the bottom-right. In the Popular section, the third check mark is for Show Developer tab in the Ribbon. Click OK. I'm working on slide 6 in my presentation, and I am going to go up to my new Developer tab. Click on the More Controls button in the Controls group. It's the one that has the hammer and the wrench and the dot, dot, dot.
In the list of controls that opens, scroll down to the S's and choose Shockwave Flash Object. Click OK and then drag on the slide where you want to draw the control, starting in the upper-left corner and ending in the lower right. Don't worry if it's not exactly where you need it to be or exactly the right size. If you need to resize it, you can use the resizing handles in the corner. If you need to move it, you can pick it up and drag it. And if you need to perfect the location, you can use your up, down, left, and right keys on your keyboard.
Now, let's assign our Shockwave Flash Control a file to play. In Windows, open up a Windows Explorer dialog box and locate the media clip you want to play. We are going to use this hnp_logo. Now because we'll be linking to the file, I recommend moving the file into the same folder as the PowerPoint file, so that if you move the presentation, you won't orphan the media clip. Hold down the Shift key on your keyboard as you right-click on the file and choose Copy as path. Now, go back to PowerPoint, right-click on the Flash control, and then choose Properties.
If you need to resize the Properties window, you can use the lower right-hand corner to make it skinny or wide. Click in the Movie property and then right-click and choose Paste. Delete the quotation mark at the end and the one at the very beginning. If there are any other adjustments you'd like to make to the Flash, you can make them now. For example, you can change the Height and the Width. I'll close my Properties pane. Now, let's play our slide show.
Our Flash animation works perfectly. Press Escape to go back to normal view. Now, here are some of the hardware and software considerations when working with Flash clips. You do have to have Adobe Flash Player 10.0 or higher installed on your computer. If you don't already have it, go to adobe.com/products/flashplayer to download and install it on your PC. And if you're going to package your presentation for CD in order to make it a self-running slide show, Flash multimedia won't work; you will need to come up with another solution.
Flash videos are created for web delivery, so they may have a few compatibility issues when used inside PowerPoint. But Flash is commonly accepted on the Internet, so it makes sense to be able to view Flash multimedia during your presentation.
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