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Opening recent files

From: PowerPoint 2010 Power Shortcuts

Video: Opening recent files

When you're working on a document, it's rare that you'll finish it in one sitting. It's not really good idea anyway. It takes time and distance to proofread a document, to catch all your errors. Here are four ways to return to a recently used document quickly. Let's start with Windows. I am going to come down to my Start button, and click on it. I don't see PowerPoint on this list right here, so I can search. And all I have to do is type-in pow before PowerPoint appears at the top of the menu. I'll right-click on it, and I have two options right here, Pin to Taskbar, which primarily attaches it to the Task Bar, or Pin to Start Menu, which is the one that I like. I am going to click on Pin to Start Menu, and then click on my Start Menu again. I'll close it and then open.

Opening recent files

When you're working on a document, it's rare that you'll finish it in one sitting. It's not really good idea anyway. It takes time and distance to proofread a document, to catch all your errors. Here are four ways to return to a recently used document quickly. Let's start with Windows. I am going to come down to my Start button, and click on it. I don't see PowerPoint on this list right here, so I can search. And all I have to do is type-in pow before PowerPoint appears at the top of the menu. I'll right-click on it, and I have two options right here, Pin to Taskbar, which primarily attaches it to the Task Bar, or Pin to Start Menu, which is the one that I like. I am going to click on Pin to Start Menu, and then click on my Start Menu again. I'll close it and then open.

Now that I've pinned it, PowerPoint appears at the top of the menu. What I like about this is this little arrow right here will fly out my most recent files, so that I can easily get back to a file that I've used recently, without having to navigate to it. Now let's take a look inside PowerPoint. Go up to your File tab in the upper left-hand corner, and down to Recent. Here is a list of your recent files that you've opened. Right here you'll find the folders that they are in. So this way I can jump straight to a recent folder, or to a presentation.

To change the number of files on this list, go down to the Options button on the lower left-hand side, and then click on Advanced. Down here under Display, there is an option for Show this number of Recent Documents and you can take it down as low as 1 and up to 50. I'll move that up to 30, and then click OK. Back under File and under Recent again, is my third option. At the bottom there's a checkmark that says, Quickly access this number of Recent Presentations. I will click on the check box, it defaults to 4. And here are four files. It doesn't matter which of these tabs I am on, those four files will always show. If I want I can increase that up to 10 files.

But I am going to leave it on 4. Now my favorite thing about this recent view, is that there are thumbtacks along the side, and what these do is pin your files to the top of the list. So for example, maybe I need to use this shapemask file frequently. If I click on the thumbtack, it pins it to the top of the list, and it will stay here even if it's not one of my most recent files. It will stay at the top indefinitely. I can leave it up there, until it I no longer need it at which point, I'll click on the Pushpin again, and it will disappear. You can pin files to the Start Menu in the same way. Anything I've pinned will stay up there permanently until I unpin it again.

So setting these preferences to view your recent files, will keep them readily available, saving you from having to navigate through your file system, to find what you're looking for.

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This video is part of

Image for PowerPoint 2010 Power Shortcuts
PowerPoint 2010 Power Shortcuts

52 video lessons · 10358 viewers

Alicia Katz Pollock
Author

 
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  1. 1m 44s
    1. Welcome
      54s
    2. Using the exercise files
      50s
  2. 31m 25s
    1. Autofitting text
      2m 40s
    2. Working with slide and handout masters
      3m 56s
    3. Working in Outline view
      3m 14s
    4. Adding photo albums
      4m 15s
    5. Creating custom bullets
      3m 16s
    6. Using shapes to mask images and videos
      2m 27s
    7. Copying formats
      3m 28s
    8. Arranging graphics
      4m 39s
    9. Importing outlines from Word
      1m 48s
    10. Embedding fonts in the file
      1m 42s
  3. 5m 8s
    1. Opening recent files
      2m 51s
    2. Changing the AutoRecover settings
      1m 8s
    3. Changing the default saving location
      1m 9s
  4. 5m 2s
    1. Tailoring the status bar
      1m 31s
    2. Using gridlines and guides
      3m 31s
  5. 8m 28s
    1. Selecting Ribbon commands using KeyTips
      3m 15s
    2. Using keyboard commands and function keys
      3m 35s
    3. Navigating with the keyboard
      1m 38s
  6. 14m 44s
    1. Using paste options
      3m 15s
    2. Using AutoCorrect to create abbreviations
      2m 2s
    3. Adding headers, footers, and today's date
      4m 1s
    4. Creating custom themes
      5m 26s
  7. 11m 49s
    1. Selecting objects vs. text
      2m 7s
    2. Adjusting paragraph spacing
      2m 8s
    3. Inserting and removing hyperlinks
      4m 19s
    4. Using the Font dialog box
      2m 14s
    5. Clearing formatting
      1m 1s
  8. 17m 29s
    1. Working with screenshots
      1m 52s
    2. Using SmartArt with picture placeholders
      3m 1s
    3. Creating transparent spot colors
      1m 26s
    4. Deconstructing and editing clip art
      3m 11s
    5. Disabling hardware graphics acceleration
      1m 15s
    6. Compressing images
      6m 44s
  9. 41m 35s
    1. Creating 3D shapes
      2m 38s
    2. Working with picture effects
      3m 44s
    3. Perfecting gradients
      4m 17s
    4. Adding action buttons
      4m 49s
    5. Animating bulleted lists
      4m 53s
    6. Designing motion paths
      7m 53s
    7. Creating cumulative animations
      8m 51s
    8. Coordinating transitions
      2m 38s
    9. Modifying object visibility
      1m 52s
  10. 4m 5s
    1. Reusing slides from other presentations
      2m 22s
    2. Exporting content to Word
      1m 43s
  11. 17m 21s
    1. Saving ink and paper when printing
      5m 16s
    2. Stripping out proprietary metadata
      1m 18s
    3. Creating custom slideshows
      2m 29s
    4. Exporting to PDF and JPEG
      3m 52s
    5. Saving as a template
      4m 26s
  12. 39s
    1. Goodbye
      39s

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