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In this course, author Alicia Katz Pollock shares the keyboard shortcuts, workflows, and commands that can transform the casual Word 2010 user into a pro. This course covers helpful and lesser-known techniques for making document navigation, content creation, formatting, layout, working with data, graphics integration, and publishing easier. Alicia also includes her favorite top 10 formatting tips in Word, from clearing existing formatting to inserting lines and creating abbreviations with AutoCorrect.
When you're working on a Word document it's rare that you'll finish it in one sitting, that's not really a good idea anyway. It takes time and distance to proofread a document to catch all your errors. Here are four ways to return to a recently used document quickly. Let's start right in Windows. Come down to your Start button and click on it, if you see Word on the list, great! If you don't though, down here under the Search, you can go ahead and search for Word and you'll see it right at the top of the list. Either way, right-click on it and you'll see an option to Pin it to the Start Menu, I'll click on that.
Now when I click on the Start Menu I'll always see Word right at the top. Now when I hold my cursor over the arrow on the right a pane flies out with my Recent Documents and I can just pick them off the list. Now notice that there's a thumbtack on the right. If I have a document that maybe I don't use it all the time, so it might not show up under Recent, but it would be really handy for me to be able to get to it quickly. I can pin it to the top of this menu, then it'll always stay here even as the Recents come and go. And if I ever don't need it there anymore, I can just click on the thumbtack again to unpin it, and it'll go back into the list.
I'm going to go ahead and open up the twotreesemployeemanual. The second place to open Recent files is up under the File tab on the backstage view, click on Recent. In the left-hand column you'll see a list of all your recent documents and on the right you'll see a list of all of your recent folders. The thumbtack trick works here too. To the right of each of the files, there is a thumbtack and when I click it, it pins it up to the top. So again, even if you haven't used it recently, you have easy access to it.
You can also pin your most commonly used folders, and if later on you don't need them simply unpin them again. Next, there is a check mark down at the bottom of the screen that says, Quickly access this number of Recent Documents and the default is 4. As soon as I hit the check mark, my four most recent documents show up on this pane on the left-hand side and that's nice. So that when I'm working on a document, if I want to open up the recent file, I just go to the File tab and there they are. I want to go back to Recent again and go back to Quickly access this number of Recent Documents, and notice that you can increase this number all the way up to 10.
The next step is that you have the ability to customize how many files show on this list. Let's go up to Words Options. At the bottom of the Backstage view on the File tab you have Options and I'm going to go to the Advanced section and then scroll down to Display. Right here it says Show this number of Recent Documents and you can change that number all the way up to 50. I'm going to leave mine at 25, so I'm going to click Cancel. Setting your preferences for viewing your recent files will keep them readily available, saving you from having to browse through your file system frequently to find what you're looking for.
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