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Learn how to leverage the power of Microsoft Outlook to stay on top of all your important connections. In this course, author Jess Stratton introduces you to navigating your email messages, calendar, and contacts in Outlook 2013. The course begins with a tour of the interface and shows how to connect to a wide variety of mail, social media, and cloud computing accounts, including IMAP and POP accounts, Facebook, LinkedIn, and even RSS feeds. Jess also shows how to quickly create, send, and read email and reduce your inbox clutter; organize, group, and share contacts; and stay on schedule with calendars and tasks.
If you have a large contact list, you can further sort and move them into separate contact lists. For example, you may want to share your contact data with a co-worker, except you might not want them to see all your personal contacts. We'll talk about how to share your data in the later chapter, but for now, let's put personal contacts into a new folder. To create a new contact folder, go into the FOLDER ribbon tab and select New Folder. Give your folder a name, in this case I'm going to call mine Personal Contacts, and I'm going to put it underneath my Contacts, so I'll select that and click OK.
Now I can see my new folder is here and if I click on it, I have an empty contact list. I can either create a contact directly in it or I can move a contact I already have by clicking on their name and dragging them in to my Personal Contacts. They disappear for my exchange contacts and now it's populated in Personal Contacts. Now I can have as many folders of contacts as I want, and even that might get unruly over time. I can actually create a group of contacts, I can right-click on this folder group up here called My Contacts and select New Folder Group.
I can type in anything I want for a group name, hit Enter and my group is made. Now I can take any of my folder lists, highlight and drag it in to my folder group. Now my Personal Contacts is separate. This is a good way to visually classify it, even just for my own reference. Now there's one more thing I want to show you. If I want to address an email to somebody in this group I'm going to go back to my Mail, click New Email, select To and if I come here to the Address Book, I can see that I've got my Personal Contacts in here, that I can choose from.
This is my new folder list that I made. Here's my one contact that I moved in there, I can double-click on them to put them in the To, click OK and the rest works the same as it always does. So that's how to use folder groups in your contacts.
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