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Did you know that Microsoft Word can create a Mail Merge from data in your Outlook Contacts? That way if you'd like to create mailing labels or a form letter based on your Outlook contacts or a subset of them, you can. This video will show you how to get started with that process. We'll need to decide if we want to include all of our Outlook contacts or just a subset. If we want to include all of them, then we're set and can skip the next step but to select only certain contacts do one of the following.
Either A) click one and then hold down Ctrl while clicking additional contacts or B) use the Filter feature discussed in the previous video to narrow down your contacts to just those you'd like to include. When we're done pull down the Tools menu and choose Mail Merge. In the dialog box that appears, specify either only the selected contacts or all the contacts in the current view. For a traditional Mail Merge, go ahead and leave all contact fields turned on.
If you already have a document created in Microsoft Word, you can use the Browse button down below to select it. For now, we'll create a brand-new one. At the bottom, we'll choose to create either a Form Letter, Mailing Label, Envelopes or Catalog. Today we'll do Mailing Labels. When I press OK, the data is passed onto Microsoft Word and it reminds me that I need to specify the type of mailing labels that I am using. Now I can finish my letter, labels, envelopes or catalog using the standard Microsoft Word Mail Merge process.
If you're not familiar with the Microsoft Word Mail Merge process, the lynda.com Library has a variety of titles that explain this in depth. Our next and final video for Chapter 6 explains how to customize the appearance of a business card. This is useful when you want to pass it on to someone else via email.
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