Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member

Mastering columns

From: Word 2010 Power Shortcuts

Video: Mastering columns

Before Word 2010, laying out your page content in columns required you to insert section breaks before and after the content and jump through a few hoops. Now it's going to be easier, but here are few obscure tips and tricks to customize your columns even further and give you complete control over them. Press your Page Down key twice to go to your second page. Highlight the content in Page 2, up to, but not including the word Sincerely. Go to the Page Layout Ribbon and click on the Columns button.

Mastering columns

Before Word 2010, laying out your page content in columns required you to insert section breaks before and after the content and jump through a few hoops. Now it's going to be easier, but here are few obscure tips and tricks to customize your columns even further and give you complete control over them. Press your Page Down key twice to go to your second page. Highlight the content in Page 2, up to, but not including the word Sincerely. Go to the Page Layout Ribbon and click on the Columns button.

Choose the number of columns you want, Two or Three. You also have options for a Left sidebar or a Right sidebar. I'll go ahead and choose Two. If you don't already have your Show/Hide paragraph buttons on, go back to the Home Ribbon and turn them on. When they are on, you can see at the bottom of the column, a double-dotted line and if you scroll up to the top, you can see another double-dotted line. This time there's enough room to see what it is. It's a Section Break (Continuous). A Continuous Section Break allows you to change the formatting before the line and after the line all on the same page.

Now when I look down at the bottom, I might think that sincerely is too close to my text, in which case, I'll click before the S, go back to the Page Layout Ribbon and increase the paragraph's Spacing Before. I think 24 point looks pretty good. If you decide that this really should be one column, you can go ahead and highlight the text again. This time, I actually want to include the line above and below and I'll go back to the Columns button and click on One. Choosing One Column returns your column formatted text straight across the page again.

I notice that I still see my section breaks above and below. These section breaks can be deleted just like they were the letter A, click right before it, hit Delete and click before the one at the bottom and hit Delete again. If you see any more pop up, try it again. Now let's do this again a slightly different way. Highlight that same middle text, go to the Columns button. This time, go down to More Columns at the bottom.

Across the top, we see the scene presets we saw before and again we're going to choose Two. You can also specify your number of columns by increasing and decreasing these arrows right here or typing the number in place. I'm going to leave this at 2. You can have any number of columns you want up to 13. Width and Spacing allows you to manually specify how wide each column is and the size of the gap between them. When you change one of them, the other one will change as well. So I'll type in 3.25 and hit Tab.

Now unfortunately, because of the width in my document 3.25 puts zero space between my columns, so that's not going to work, I'm going to put this back to 3. There is a checkbox underneath for Equal column width. If I uncheck this box, my columns can be any Width and Spacing and they work independently. Although notice, that as I change one, the other ones will still adjust, that way you can't make your columns wider than your margins. I'll go ahead and put Equal column width back into place.

On the right side of the window is a checkmark for Line between. This place is a vertical line between the columns. This helps make a great sidebar. And at the bottom is a dropdown to apply these column settings either to the text that you selected before you went into the dialog box or the entire document. If your document was set up with sections, you could also apply it to an entire section as well. I'll leave this on Selected text and click OK. Now I have two perfectly formatted columns.

There is even more we can do with column layouts. Let's go to Page 15. I'm going to use the trick of Go To by clicking on the page number down here, typing in 15 and hitting Enter. I'll close this box. Let's scroll down to the bottom of the page and in the section about Substance Abuse part of it is set in two columns. But if I look down at the bottom, illegal drug is orphaned down at the bottom of this column, while its content starts in column 2. So I'm going to click right before the I in illegal drug and now I'm on the Page Layout tab and I'm going to click on the Breaks button on the Ribbon and I'm going to insert a Column Break.

This inserted an invisible dotted line and says Column Break and sure enough illegal drug has jumped to the top of the next column. My last demonstration is at the bottom of the document. Do the keyboard Command, Ctrl+End to jump to the very, very end of the document. Here my Department Hierarchy is set in two columns, but one goes down to the bottom of the page and the second column only has one item in it. I could manually eyeball this and insert a Column Break just like I did before, but even better than that, click at the very end of the content that you want to appear in your columns, click back on the Breaks button in the Ribbon again and insert a Continuous Section Break.

All your columns will now be within one line of each other in length. This is a very obscure technique, but it's one that I use all the time. Using these techniques allows you to take control of Word's columns and the Column Breaks to allow you to lay them out exactly how you want them to look.

Show transcript

This video is part of

Image for Word 2010 Power Shortcuts
Word 2010 Power Shortcuts

74 video lessons · 12943 viewers

Alicia Katz Pollock
Author

 
Expand all | Collapse all
  1. 1m 39s
    1. Welcome
      51s
    2. Using the exercise files
      48s
  2. 44m 45s
    1. Selecting text for formatting
      7m 0s
    2. Mastering the Navigation pane
      3m 53s
    3. Using the Reveal Formatting pane
      4m 47s
    4. Clearing formatting
      1m 38s
    5. Adjusting paragraph spacing
      4m 58s
    6. Setting tabs using the ruler
      5m 59s
    7. Inserting horizontal lines
      3m 39s
    8. Using AutoCorrect to create abbreviations
      2m 12s
    9. Working with the text wrap features
      4m 58s
    10. Setting defaults for new documents
      5m 41s
  3. 4m 59s
    1. Opening recent files
      3m 2s
    2. Changing the AutoRecover settings
      1m 6s
    3. Changing the default saving location
      51s
  4. 6m 23s
    1. Using KeyTips to select Ribbon commands
      3m 18s
    2. Using keyboard shortcuts and function keys
      3m 5s
  5. 6m 48s
    1. Splitting the screen
      2m 12s
    2. Navigating with Browse by Object
      2m 35s
    3. Using the Go To tab in the Find and Replace dialog
      2m 1s
  6. 25m 50s
    1. Inserting random boilerplate text
      44s
    2. Selecting paste options
      4m 2s
    3. Inserting today's date
      2m 41s
    4. Using Click and Type
      45s
    5. Using Overtype mode
      2m 4s
    6. Cutting to the Spike
      2m 48s
    7. Using advanced Find and Replace techniques
      8m 0s
    8. Editing the dictionary
      2m 53s
    9. Refining grammar options
      1m 53s
  7. 38m 22s
    1. Marking inconsistent formatting
      1m 22s
    2. Applying theme colors vs. standard colors
      3m 30s
    3. Hiding text
      1m 56s
    4. Inserting symbols and special characters
      6m 3s
    5. Working with AutoFormat
      4m 36s
    6. Typing symbols with AutoCorrect
      1m 30s
    7. Inserting nonbreaking spaces
      1m 16s
    8. Inserting diacritical marks
      2m 38s
    9. Creating drop caps
      1m 31s
    10. Inserting and removing hyperlinks
      5m 33s
    11. Refining OpenType text features
      4m 5s
    12. Replicating font formatting
      4m 22s
  8. 20m 33s
    1. Adding first-line indents
      3m 23s
    2. Controlling line and page breaks
      5m 59s
    3. Mastering columns
      5m 21s
    4. Inserting line numbering
      3m 7s
    5. Vertically centering a cover page
      2m 43s
  9. 10m 15s
    1. Modifying a heading style to include a page break
      2m 21s
    2. Using multi-level numbering in heading styles
      3m 15s
    3. Saving style modifications for future use
      3m 5s
    4. Assigning a keyboard shortcut to a style
      1m 34s
  10. 9m 24s
    1. Adding captions to tables, figures, and charts
      3m 28s
    2. Using advanced table features
      5m 56s
  11. 20m 29s
    1. Using a drawing canvas
      2m 50s
    2. Creating transparent colors and removing backgrounds
      4m 1s
    3. Editing clip art
      3m 5s
    4. Cropping a picture with a shape
      2m 24s
    5. Aligning, distributing, and grouping graphics
      3m 24s
    6. Compressing images
      4m 45s
  12. 5m 16s
    1. Inserting text from a file
      1m 4s
    2. Linking Excel objects
      4m 12s
  13. 32m 13s
    1. Setting up odd and even pages
      2m 27s
    2. Formatting page numbering for different document sections
      4m 16s
    3. Inserting bookmarks
      3m 6s
    4. Inserting cross-references
      4m 14s
    5. Customizing a table of contents
      4m 21s
    6. Creating citations and a bibliography
      4m 18s
    7. Using a style reference in a header
      3m 41s
    8. Mastering Outline view
      5m 50s
  14. 12m 48s
    1. Saving ink and paper when printing
      3m 46s
    2. Printing a booklet
      2m 28s
    3. Printing document metadata
      1m 8s
    4. Updating fields before printing
      3m 27s
    5. Embedding fonts in the file
      1m 59s
  15. 33s
    1. Goodbye
      33s

Start learning today

Get unlimited access to all courses for just $25/month.

Become a member
Sometimes @lynda teaches me how to use a program and sometimes Lynda.com changes my life forever. @JosefShutter
@lynda lynda.com is an absolute life saver when it comes to learning todays software. Definitely recommend it! #higherlearning @Michael_Caraway
@lynda The best thing online! Your database of courses is great! To the mark and very helpful. Thanks! @ru22more
Got to create something yesterday I never thought I could do. #thanks @lynda @Ngventurella
I really do love @lynda as a learning platform. Never stop learning and developing, it’s probably our greatest gift as a species! @soundslikedavid
@lynda just subscribed to lynda.com all I can say its brilliant join now trust me @ButchSamurai
@lynda is an awesome resource. The membership is priceless if you take advantage of it. @diabetic_techie
One of the best decision I made this year. Buy a 1yr subscription to @lynda @cybercaptive
guys lynda.com (@lynda) is the best. So far I’ve learned Java, principles of OO programming, and now learning about MS project @lucasmitchell
Signed back up to @lynda dot com. I’ve missed it!! Proper geeking out right now! #timetolearn #geek @JayGodbold
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Join now "Already a member? Log in

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Word 2010 Power Shortcuts.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Your file was successfully uploaded.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.